Đề Xuất 6/2023 # 3 Ways To Sort By Color In Excel # Top 11 Like

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There are several ways to sort data in Microsoft Excel. Learn how to use conditional sorting in Excel to sort by font color, cell background color, or icon color.

Instructions in this article apply to Excel for Microsoft Office 365, Excel 2019, Excel 2016, and Excel 2013 for Windows and Mac.

Select a Range to Be Sorted in Excel

Before data can be sorted, Excel needs to know the exact range to sort. Excel can automatically include related data in a range so long as there are no blank rows or columns within the selected area. Blank rows and columns between areas of related data are okay. Excel then determines if the data area has field names and excludes those rows from the records to be sorted.

Allowing Excel to select the range to be sorted is fine for small amounts of data. However, for large areas of data, the easiest way to ensure that the correct range is selected is to highlight it before sorting.

If the same range is to be sorted repeatedly, the best approach is to give the range a name. If a name is defined for the range to be sorted, type the name in the Name Box, or select it from the associated drop-down list. This way, Excel automatically highlights the correct range of data in the worksheet.

Any sorting requires the use of sort order. When sorting by values, there are two possible sort orders: ascending and descending. However, when sorting by colors, no such order exists, so you must manually define the color sort order.

How to Sort by Cell Background Color in Excel

In the example below, the records of students age 20 and younger are highlighted in red. To sort the data by cell background color so that the red entries appear on top:

Highlight the range of cells to be sorted (cells A2 to D11 in the example).

Select the Sort on drop-down arrow and choose Cell Color.

Clear the My data has headers check box so that the first row doesn’t get cut off.

Select the Order drop-down arrow and choose Red.

When Excel finds different cell background colors in the selected data, it adds those colors to the Order drop-down list in the dialog box.

Choose On Top from the drop-down list next to the sort order box so that the red cells will be at the top of the list, then select OK.

The four records with red backgrounds are grouped together at the top of the data range.

When working with calculations, you can make negative numbers in Excel appear red by default to help those numbers stand out more.

How to Sort by Font Color in Excel

In the example below, the records of students enrolled in nursing programs appear in red, and those enrolled in science programs are blue. To sort the data by font color:

Highlight the range of cells to be sorted (cells A2 to D11 in the example).

Select the Sort on drop-down arrow and choose Font Color.

Clear the My data has headers check box so that the first row doesn’t get cut off.

Select the Order drop-down arrow, then choose Red.

When Excel finds different font colors in the selected data, it adds those colors to the Order drop-down list in the dialog box.

Choose On Top from the drop-down list next to the sort order box so that the red entries will be at the top of the list.

Select Add to add a second sort level.

Use the same settings as the first sort level, but this time select the Order drop-down arrow and choose Blue.

Select OK to sort the data and close the dialog box.

The two records with the red font color are grouped together at the top of the data range, followed by the two blue records.

How to Sort by Icon in Excel

Icon sets offer an alternative to regular conditional formatting options that focus on the font and cell formatting changes. The example below contains dates and temperatures that have been conditionally formatted with the stoplight icon set based on the daily maximum temperatures.

Follow these steps to sort the data so that records displaying the green icons are grouped first, followed by the yellow icons, and then the red icons:

Highlight the range of cells to be sorted (cells A2 to B31 in the example).

Select the Column drop-down arrow, then choose the column containing the conditional icons (Temperature in the example).

Due to the way conditional formatting with icons works, you can leave the My data has headers check box selected.

Select the Sort on drop-down arrow, then choose Conditional Formatting Icon.

Select the Order drop-down arrow, then choose Green.

Choose On Top from the drop-down list next to the sort order box so that the green icon entries will be at the top of the list.

Select Add to add a second sort level.

Use the same settings as the first sort level, but this time select the Order drop-down arrow and choose Yellow.

Select Add to add a third sort level, then use the same settings as the first two levels, but this time select the Order drop-down arrow and choose Red.

Select OK to sort the data and close the dialog box.

The records with the green icon are grouped together at the top of the data range, followed by the records with the yellow icon, and then those with a red icon.

How To Sort Data By Color In Excel?

How to sort data by color in excel?

When you using a worksheet, sometimes you may fill the rows or cells with various colors to make the worksheet much readable. And sometimes you want to sort the cells by color in Excel. In this case, you can use the sort function to sort the data by color quickly as follows:

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How To Filter And Sort Cells By Color In Excel 2022, 2013 And 2010

From this short tip you will learn how to quickly sort cells by background and font color in Excel 2016, Excel 2013 and Excel 2010 worksheets.

Last week we explored different ways to count and sum cells by color in Excel. If you’ve had a chance to read that article, you may wonder why we neglected to show how to filter and sort cells by color. The reason is that sorting by color in Excel requires a bit different technique, and this is exactly what we are doing to do right now.

Sort by cell color in Excel

Sorting Excel cells by colour is the easiest task compared to counting, summing and even filtering. Neither VBA code nor formulas are needed. We are simply going to use the Custom Sort feature available in all modern versions of Excel 2016, 2013, 2010 and 2007.

Select your table or a range of cells.

In the Sort dialog window, specify the following settings from left to right.

The column that you want to sort by (the Delivery column in our example)

To sort by Cell Color

Choose the color of cells that you want to be on top

Choose On Top position

In our table, the “Past Due” orders are on top, then come “Due in” rows, and finally the “Delivered” orders, exactly as we wanted them.

Tip: If your cells are colored with many different colors, it is not necessary to create a formatting rule for each and every one of them. You can create rules only for those colors that really matter for you, e.g. “Past due” items in our example and leave all other rows in the current order.

If your cells are colored with many different colors, it is not necessary to create a formatting rule for each and every one of them. You can create rules only for those colors that really matter for you, e.g. “Past due” items in our example and leave all other rows in the current order.

Sort cells by font color in Excel

If you want to sort by just one font color, then Excel’s AutoFilter option will work for you too:

Apart from arranging your cells by background colour and font color, there may a few more scenarios when sorting by color comes in very handy.

Sort by cell icons

For example, we can apply conditional formatting icons based on the number in the Qty. column, as shown in the screenshot below.

As you see, big orders with quantity more than 6 are labeled with red icons, medium size orders have yellow icons and small orders have green icons. If you want the most important orders to be on top of the list, use the Custom Sort feature in the same way as described earlier and choose to sort by Cell Icon.

It is enough to specify the order of two icons out of 3, and all the rows with green icons will get moved to the bottom of the table anyway.

How to filter cells by color in Excel

If you want to filter the rows in your worksheet by colors in a particular column, you can use the Filter by Color option available in Excel 2010, Excel 2013, and Excel 2016.

The limitation of this feature is that it allows filtering by one color at a time. If you want to filter your data by two or more colours, perform the following steps:

Create an additional column at the end of the table or next to the column that you want to filter by, let’s name it “Filter by color”.

Enter the formula =GetCellColor(F2) in cell 2 of the newly added “Filter by color” column, where F is the column congaing your colored cells that you want to filter by.

Copy the formula across the entire “Filter by color” column.

Apply Excel’s AutoFilter in the usual way and then select the needed colors in the drop-down list.

As a result, you will get the following table that displays only the rows with the two colors that you selected in the “Filter by color” column.

And this seems to be all for today, thank you for reading!

Most likely this is going to be my last article in this year, so let me take a moment and wish you Merry Christmas and a very Happy New Year. We will be delighted to welcome you again here on this blog in the year of 2014!

How To Sort In Excel

You can sort your Excel data on one column or multiple columns. You can sort in ascending or descending order.

One Column

To sort on one column, execute the following steps.

Result:

Multiple Columns

To sort on multiple columns, execute the following steps.

The Sort dialog box appears.

2. Select Last Name from the ‘Sort by’ drop-down list.

4. Select Sales from the ‘Then by’ drop-down list.

Result. Records are sorted by Last Name first and Sales second.

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