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When you turn on Tracked Changes in Microsoft Word, Word will automatically track all text, formatting and ink changes for you.
Tracking all changes is a handy way to show your colleagues what you have updated in the document, leaving the document owner to manage these changes, accepting and rejecting them before they are saved into the documents text body.
Often formatting changes can be reviewed at a glance.
Quickly accepting all formatting changes before you begin reviewing all other changes one-by-one is an easy way to de-clutter your document and leave you to review the changes the remaining changes individually.
In this blog, we will show you how to accept all formatting changes at once, while leaving all other tracked changes to be reviewed separately.
How to accept all formatting changes at once in Word?
Find and Press Tracking
Under Tracking, Press Mark-up Options
In the Mark-up Options options, clear all checkmarks, except for the formatting line. Leave the tick next to formatting
Note here, you may need to repeat steps 2-3 and clear the checkmarks individually depending on the version of Word you are working in
Press Accept All Changes Shown (aka, just your formatting changes)
Looking for a better way to manage version control?
When you are collaborating with more than one other person on a Microsoft Word document keeping track of every version is often harder than it needs to be.
There are a number of commonly used methods to manage version control, such as; adding version numbers or dates to the end of the document name. Inserting your initials, or your initials and the date at the end of the document.
These methods do work, if your team are all following the same version control system and no two people are working on the document simultaneously, leaving you with two different versions of report_v18.
Too often, these methods just don’t work.
Your file name ends up being so long that you can’t read it without expanding the size of your documents window, or someone places the word _final at the end of your document prematurely leaving you with something along the lines of document_v18.2_final_v4 and so on.
The only way to find the latest version now is to look at the most recently updated file, cross your fingers and hope you have just opened the correct version.
With so many of us facing the same frustrations when collaborating in Microsoft Word, it’s no surprise that there are now some amazing purpose-built tools on the market that are here to make version control easy.
Tools such as Simul Docs.
Numerical file names is the best way to manage version control, you’ve been using some form of this method for a while now. But Simul takes it to a whole new level.
Removing the variable of individual decisions or file name preferences, Simul will automatically save a document under a new name when a change is made.
Simul makes version control easy and fool proof, like it should be.
When working in Simul you own the first draft, Simul would call this version 0.0.1.
Someone else opens version 0.0.1 and makes a few minor changes and without this author having to think about pressing save, or coming up with a new file name, Simul has automatically saved the document for them and called it version 0.0.2.
Then you jump back in and add a few extra pieces of information, this version is automatically saved as version 0.0.3.
Its version control done right. The way you’ve always dreamt it would be done.
With Simul managing version control for you, you will never have to search through a long list of documents and crazy file names again to find the latest version. You also won’t accidentally save over an old version without realising.
So you’ve finished collaborating and you now have a final version. Congratulations!
You can easily export or share your document directly from Simul Docs. Use the export button to take the file out in either Word or PDF formate, or use the share button to share the file using a direct link, email or any cloud sharing system such as Dropbox, GoogleDrive, OneDrive and Sharepoint.
Leaving you to collaborate, share and work on your document without any of the painful bits, the bits we all wish weren’t a part of collaborating in Word.
Formatting Documents In Word 2007
Word 2007 has various tools to help you format your document into an eye-catching masterpiece. This chapter shows how to enhance the appearance, layout, and formatting of your document.
This chapter is from the book
What You’ll Do
Format Text
Format Text for Emphasis
Change Character Spacing
Select Text with Similar Formatting
Find and Replace Formatting
Find and Replace Custom Formatting
Change Paragraph Alignment
Change Line Spacing
Display Rulers
Set Paragraph Tabs
Set Paragraph Indents
Create Bulleted and Numbered Lists
Add Borders and Shading
Hide Text
Introduction
Once you type a document and get the content how you want it, the finishing touches can sometimes be the most important. An eye catching document will draw the reader in, while a boring font without a lot of extra details will draw the reader away from all your hard work. To create that interest, Microsoft Office Word 2007 can help you change your document for a fresh look. One of the first elements you can change is your font attributes. Applying bold, underline, or italics when appropriate, can emphasize text. You might find that having different font sizes in your document to denote various topics will also enhance your document.
You can change the kerning—the amount of space between each individual character, for a special effect on a title or other parts of text. You can also apply a dropped capital letter to introduce a body of text, add a shading or border onto your document.
Word has various tools to help you format your document. You can search and replace formatting effects, display rulers, change a paragraph alignment, set paragraph tabs and indents, and change your line spacing. There are times when typing a paragraph will not do your text justice. Creating a bulleted or numbered list might better show your information. To further enhance the appearance of the text in a paragraph, you can quickly add a border and shading to selected text. If you have confidential information in a document or text that you don’t want others to see, you can use a formatting option to hide the text.
How To Remove The Formatting In Word Documents
What to Know
This article explains how to clear formatting in Word in a couple of ways in Word 2019, Word 2016, Word 2013 and Word 2010. It includes information on using a plain text editor to remove formatting.
How to Clear Formatting in Word Using Clear All Formatting
Adding formatting to text in a Microsoft Word document, such as bold, italics, or underlining, can add emphasis and clarity to the file. However, such formatting could also cause trouble in certain circumstances, such as when copying and pasting between documents.
There are several ways to clear formatting in Word using its built-in tools or a plain text editor.
Use the Clear Formatting option in the Styles group to clear the formatting of a section of text or the entire Word document.
Select the text from which you want to remove formatting in Word. Use your mouse to highlight only part of the text or select all the text in the document by selecting anywhere inside the document and pressing Ctrl+ A to highlight all the text.
Select the drop-down arrow in the lower-right corner of the Styles box to expand the Styles menu.
Select Clear Formatting. Any formatting applied to the selected text will be removed.
How to Clear Formatting in Word Using the Clear All Formatting Button
The same results can be achieved using a shortcut button on the ribbon. Clear formatting from any or all of the text in a document.
Select the text from which you want to remove formatting in Word. Use your mouse to highlight only part of the text or select all the text in the document by selecting anywhere inside the document and pressing Ctrl+ A to highlight all the text.
Select Clear All Formatting in the upper-right corner of the Font group on the Home tab of the ribbon. It resembles an upper-case letter A with a pink rubber eraser in front of it.
Any formatting applied to the selected text will be removed.
How to Clear Formatting in Word Using Notepad
Strip text of any formatting using a plain text editor, such as Notepad. This is beneficial if you’ve copied and pasted text from the internet or want to paste text from Word into an online content management system.
Open the document with the text from which you want to clear formatting.
Type “notepad”into the Windows Search box and press Enter. A new, blank Notepad file will open.
Return to the Word document. Select the text from which you want to remove formatting in Word. Use your mouse to highlight only part of the text or select all the text in the document by selecting anywhere inside the document and pressing Ctrl+ A to highlight all of it.
Press Ctrl+ C to copy the highlighted text. Alternatively, select Copy in the Clipboard group of the Hometab.
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Formatting Paragraphs In Microsoft Word
Microsoft Word: Formatting Paragraphs
A paragraph in Word is any text that ends with a hard return. You insert a hard return anytime you press the Enter key. Paragraph formatting lets you control the appearance if individual paragraphs. For example, you can change the alignment of text from left to center or the spacing between lines form single to double. You can indent paragraphs, number them, or add borders and shading to them.
Paragraph formatting is applied to an entire paragraph. All formatting for a paragraph is stored in the paragraph mark and carried to the next paragraph when you press the Enter key. You can copy paragraph formats from paragraph to paragraph and view formats through task panes.
Paragraph Alignment
Paragraph alignment determines how the lines in a paragraph appear in relation to the left and right margins. The margin is the blank space between the edge of the paper and where the text.
The easiest way to change paragraph alignment is to use the alignment buttons on the Formatting toolbar.
You can also use keyboard shortcuts. Ctrl+L= Left Align; Ctrl+R= Right Align; Ctrl+E= Center; Ctrl+J= Justify.
Line and Paragraph Spacing
Line space is the amount of vertical space between lines of text in a paragraph. Line spacing is typically based on the height of the characters, but you can change it to a specific value. For example, some paragraphs may be single spaced and some double-spaced. Single-spacing is Word’s default setting.
Paragraph space is the amount of space above or below a paragraph. Instead of pressing Enter multiple times to increase space between paragraphs, you can set a specific amount of space before or after paragraphs.
With the dialog box still open, select
Single
from the line spacing drop down menu. Notice the change in the preview pane.
Choose
Multiple
from the
Line Spacing
drop-down list. In the
At
box, key 1.25 (highlight the text in the box and type over it). Press
Tab
to see the change in the preview pane.
Exercise:
Changing Paragraph Spacing
You use the Paragraph dialog box to set the space between paragraphs. Paragraph spacing is set in points. If a document has 12-point text, then one line space equals 12-points, one-half line space equals 6-points, double-spacing equals 24-points.
Paragraph Indents
An indent increases the distance between the side of a paragraph and the left or right margin. Indented paragraphs appear to have different margin settings. Word provides a variety of indents to emphasize paragraphs in a document.
Next page: Tabs
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