Đề Xuất 2/2023 # (Archives) Microsoft Word 2003: Paragraph Formatting Options Mac # Top 3 Like | Beiqthatgioi.com

Đề Xuất 2/2023 # (Archives) Microsoft Word 2003: Paragraph Formatting Options Mac # Top 3 Like

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This article is based on legacy software.

This document will help you to use paragraph formatting options to achieve the look that you want for your document.

Adjusting Paragraph Alignment

Word paragraphs can be aligned with the left or right margin, centered between the two margins, or justified. To adjust alignment, use the Paragraph dialog box, the Formatting Palette, or the keyboard. Instructions for all three methods follow.

Adjusting Paragraph Alignment: Paragraph Dialog Box Option

Select the paragraph(s) you want to adjust

From the Format menu, select Paragraph… The Paragraph dialog box appears.

Select the Indents and Spacing tab

From the Alignment pull-down list, select the desired option

Adjusting Paragraph Alignment: Formatting Palette Option

To display the Formatting Palette:

From the View menu, select Formatting Palette The Formatting Palette appears.

To adjust the alignment:

Select the paragraph(s) you want to adjust

Adjusting Paragraph Alignment: Keyboard Option

Select the paragraph(s) you want to adjust

Press the appropriate keyboard shortcut

Alignment Shortcut Left [command] + [L] Center [command] + [E] Right [command] + [R] Justify [command] + [J]

Adjusting Line Spacing

Instead of pressing extra returns at the end of each line of text, you can add space between lines by adjusting the line spacing. This is a more efficient and precise way of adding white space.

Place your insertion point in the paragraph

From the Format menu, select Paragraph… The Paragraph dialog box appears.

Select the Indents and Spacing tab

Under Spacing, from the Line spacing pull-down list, make the desired selection NOTES: Options include Single, 1.5 lines, Double, At least, Exactly, and Multiple. The At least, Exactly, and Multiple options require that you enter the amount of space between lines in the At text box.

Adjusting Paragraph Spacing

Instead of pressing extra returns, add additional space before and after paragraphs by adjusting the paragraph spacing. This can be especially useful when you do not want a blank line the same height as the text.

To display the Formatting Palette:

From the View menu, select Formatting Palette The Formatting Palette appears.

To adjust the spacing:

Select the paragraph(s) you want to adjust

From the Formatting Palette, under Alignment and Spacing, under Paragraph Spacing, in the Before and After text boxes, type or use the nudge buttons to select the desired spacing value

Working with Indents

Rather than tabbing in the first line or every line of a paragraph, you can create an indent, an amount of space between the text and the page margin. You can adjust the indent for an individual paragraph, the indent for a group of paragraphs, or the margins for the entire document. If you are setting margins for the entire document, refer to Adjusting Your Document’s Margins.

Word offers three types of indents: normal indents, first line indents, and hanging indents. A normal indent inserts a specified amount of space between the page margin and all the lines in a paragraph. A first line indent inserts space between the first line and the page margin so it looks like you used a tab. A hanging indent uses a normal indent for the first line and then moves subsequent lines farther to the right. Paragraph indents can be set using the Paragraph dialog box or the Ruler.

Working with Indents: Paragraph Dialog Box

Place your insertion point in the paragraph you want to adjust HINT: If you are adjusting more than one paragraph, select all the paragraphs you want to apply the change to.

From the Format menu, select Paragraph… The Paragraph dialog box appears.

Select the Indents and Spacing tab

Under Indentation, in the Left and Right text boxes, type the desired measurements (in inches)

If you want a different indent for the first line, from the Special pull-down list, select First line or Hanging

If you selected a first line or hanging indent, in the By text box, type the amount of space for the indent The amount of space is measured in inches.

Working with Indents: Ruler

Instead of using the Paragraph dialog box, you can make indent adjustments using the Ruler. Shown here is a graphic of the Ruler.

Tab Type

Appearance of the Ruler

Appearance of the Text

Normal Indent A Normal Indent looks like this Hanging Indent A Hanging Indent looks like this First Line Indent A First Line Indent looks like this

To set the indent:

If the Ruler is not displayed, from the View menu, select Ruler

Place your insertion point in the paragraph you want to adjust HINTS: If you are adjusting more than one paragraph, select all the paragraphs you want. For information on the different types of indents, refer to Working with Indents.

(Archives) Microsoft Word 2003: Outlining: Bullet &Amp; Numbering Options

Last updated

This article is based on legacy software.

When outlining your document, the outline’s hierarchy is separated by levels. You can customize these levels by adding bullets or numbers. Bullets and numbers help the reader find the different sections of the document because the different headings will be signified by a letter, number, or bullet.

Through the Bullets and Numbering dialog box, you can customize the levels of your outline numbered (or bulleted) lists. You can then add bullets or numbers to text that is already typed or text to be typed.

Customizing the Settings and Levels

If you do not want to use the pre-defined outline settings that are provided in Word, you can create your own. You can customize the levels of both bulleted and numbered outline lists by using the Outline Numbered tab of the Bullets and Numbering dialog box. This dialog box allows you to change the font of your bullets or numbers, move their positions, and adjust numbering styles.

Customizing Outline Numbered Lists

Place your insertion point within the desired list

From the Format menu, select Bullets and Numbering… The Bullets and Numbering dialog box appears.

Select the Outline Numbered tab

Select the desired outline option

From the Level list, select the level you wish to format The selected level appears highlighted under Number format and Preview.

To customize your list, refer to the following table:

To customize…

Follow these instructions…

the style

From the Number style pull-down list, select the desired style

the sequence of the numbers

For a numbered list, in the Start at text box, use the nudge buttons to reach the appropriate number

the font style

Under Font, Font style, Size, Font color, and Effects, make the appropriate changes

the number position

For a numbered list, from the Number position pull-down list, select the appropriate option

In the Aligned at text box, type the appropriate alignment measurement

the text position

In the Text position section, In the Tab space after text box, type the appropriate measurements

In the Indent at text box, type the appropriate measurement

Repeat steps 5-6 for each outline level

Applying Outline Numbering to Existing Text

Bulleted or numbered lists can be applied to selected text. To determine what is included in the bulleted or numbered list, select the appropriate text. You will add bullets and numbers using the Bullets and Numbering dialog box. For instruction on the basics of using bulleted or numbered lists, refer to Using Bulleted Lists or Using Numbered Lists.

Select the desired text

From the Format menu, select Bullets and Numbering… The Bullets and Numbering dialog box appears.

Select the Outline Numbered tab

Select the desired outline option

OPTIONAL: To customize the outline option you just selected, refer to Customizing Outline Numbered Lists above.

Applying Outline Numbering as You Type

You can can select and customize your outline numbered list prior to typing the list items. For instructions on the basics of using bulleted or numbered lists, refer to Using Bulleted Lists or Using Numbered Lists.

In the Outline view, place the insertion point where you want the list to begin

From the Format menu, select Bullets and Numbering… The Bullets and Numbering dialog box appears.

Select the Outline Numbered tab

Select the desired outline option

OPTIONAL: To customize the outline option you just selected, refer to Customizing Outline Numbered Lists above.

Type the first list item’s textNOTES: Word will automatically number or bullet your headings accordingly. To learn how to create headings, refer toApplying a Heading Style as part of Outlining: Using the Outline View.

To move to the next level, press [ Tab] To return to a previous level, press [ Shift] + [ Tab]NOTE: Make sure your insertion point is next to or within text to be moved.

Adding or Deleting Levels

After you have customized and made all of your outline decisions, you may still need to add or delete levels. If you have a customized outline, added levels will automatically follow with the customized format. Your customized outline will automatically adjust with deleted levels as well.

Adding a Level

Place the insertion point in the level above the location where you want to insert a new level

Press [ Enter] The new level appears with an outline symbol to the left.

Deleting a Level

Select the level you want to delete

Press [ Delete]

Helpful Keyboard Shortcuts

Here are some helpful keyboard shortcuts to use when promoting/demoting the different levels and paragraphs of your outline.

Action Key Combination

Advance to next list item

[ Enter]

Promote a list item

[ Shift] + [ Tab]OR [ Alt] + [ Shift] + [ Left Arrow]

Demote a list item

[ Tab]OR [ Alt] + [ Shift] + [ Right Arrow]

Demote to body text

Windows: [ Ctrl] + [ Shift] + [ N] Macintosh: [ command] + [ Shift] + [ N]

Move selected list item up

Windows: [ Alt] + [ Shift] + [ Up Arrow] Macintosh: [ control] + [ Shift] + [ Up Arrow ]

Move selected list item down

Windows: [ Alt] + [ Shift] + [ Down Arrow] Macintosh: [ control] + [ Shift] + [ Down Arrow ]

(Archives) Microsoft Word 2007: Outlining: Bullet And Numbering Options

Last updated Monday, Aug. 31, 2020, at 10:36 a.m.

This article is based on legacy software.

An outline’s hierarchy is separated by levels. You can customize these levels by adding bullets or numbers. Bullets and numbers are useful because they help a user locate headings and levels with relative ease.

Customizing the Settings and Levels

Word provides various default outline settings. If you do not want to use these settings, you can create your own. You can customize the levels of both bulleted and numbered outline lists by using the Ribbon. Among the features you can customize are: the font of your bullets or numbers, their positions, and their numbering styles.

Customizing Outline Numbered Lists

Place the insertion point within the desired list

The Multilevel List pane appears.

Select an outline option

To customize your list, use one or more of the following options :

To customize style, from the Home command tab, in the Styles group, select the desired style

To customize font style, from the Home command tab, in the Font group, select the desired style

Repeat steps 1-4 for each outline level

Applying Outline Numbering to Existing Text

Bulleted or numbered lists can be applied to selected text at any time. To learn the basics of using bulleted or numbered lists, refer to Using Bulleted Lists or Using Numbered Lists.

Select the text you want to apply outline numbering to

The Multilevel List pane appears.

Select the desired outline option The bullets or numbers are applied to your selected text. (Optional) To customize the outline option you just selected, refer to Customizing Outline Numbered Lists above

Applying Outline Numbering as You Type

You can select and customize your outline list prior to typing any list items. For instructions on the basics of using bulleted or numbered lists, refer to Using Bulleted Lists or Using Numbered Lists.

Place the insertion point where list is to begin

The Multilevel List pane appears.

Select the desired list option

(Optional) To customize the outline option you just selected, refer to Customizing Outline Numbered Lists above

Type the text for the first list item NOTE: Word will automatically number or bullet your headings accordingly.

Adding or Deleting Levels

After you have customized your outline, you may need to add or delete levels. If you have a customized outline, added levels will automatically follow the customized format. Your customized outline will automatically adjust to deleted levels as well.

Adding a Level

Place the insertion point above the location where you want to insert a new level

Press [Enter] The new level appears with the appropriate outline symbol to the left.

Deleting a Level

Select the level you want to delete

Press [Delete]

Helpful Keyboard Shortcuts

Here are some helpful keyboard shortcuts to use when promoting/demoting the different levels and paragraphs of your outline.

Action Key Combination Advance to next list item [Enter] Promote a list item [Shift] + [Tab] OR [Alt] + [Shift] + [Left Arrow] Demote a list item [Tab] OR [Alt] + [Shift] + [Right Arrow] Demote to body text [Ctrl] + [Shift] + [N] Select list item above [Alt] + [Shift] + [Up Arrow] Select list item below [Alt] + [Shift] + [Down Arrow]

Word Tutorial: Formatting Paragraphs In Word 2022

Formatting Paragraphs in Word Tutorial 2016

Microsoft Word 2016 Tutorial with 7 quick VIDEOS Free Online Microsoft Word Tutorial

Line Spacing in Word – Paragraph Spacing in Word

Alignment in Word – Paragraph Alignment – Horizontal Alignment

Vertical Alignment Word

Bullet Points in Word, Numbered List, Multilevel List Word

Indentation in Word 2016

Paragraph Shading and Borders in Word

Sorting Text in Word 2016

Show Paragraph Marks in Word / Hide Paragraph Marks in Word

Paragraph Dialogue Box in Word 2016

Paragraph Formatting – Keyboard Shortcut Word

 

 

Test your MS Word skills with the corresponding FREE Online Multiple Choice Formatting Paragraphs in Word 2016 Test

Formatting Paragraphs in Word

Another formatting tutorial? Surely we covered this in Formatting Text in MS Word? There’s more to this formatting thing than fancy fonts I’m afraid. Where previously we covered altering the appearance of the typeface, in this section, we’re going to cover the formatting of bodies of text, covering topics such as placement, spacing, and structure.

The Word Ribbon – the features covered in this section are located on the Paragraph section of the Home tab on the ribbon.

Line Spacing in Word – Paragraph Spacing in Word

Quick video introduction to Line Spacing and Paragraph spacing in Word

Want to know how to change line spacing in Word 2016? You’ve customized the text of your documents before, now prepare to customize the empty spaces. Aesthetic reasons aside, certain types of documents may require specific spacing configurations, for example legal contracts. It is also especially common for educational institutions to specify the line spacing on assignments, to better facilitate readability and marking.

When we talk about line spacing in Microsoft Word, we are talking about the gap between consecutive lines of text in the same paragraph, i.e. when your text exceeds the length of the page and continues in a new line below. With your text cursor anywhere in the paragraph you wish to alter: * whereas choosing ‘Line Spacing Options…’ from the menu will open the paragraph dialogue for even greater levels of specificity

When hovering over options in the ‘Line and Paragraph Spacing’ menu, Word’s “live preview” functionality will adjust the spacing on your document to the setting in question but will revert to its original spacing if no option is selected.

Alignment in Word – Paragraph Alignment – Horizontal Alignment

Quick video introduction to Alignment in Word

Left alignment is what most Western cultures would consider the default. When set to left aligned, each new line of text will start against the left margin of the page and continue towards the right. As such, the first word of each line will line up vertically. Because each line of text is usually a different length, this will result in “jagged” spacing near the right margin.

Center alignment aims to make the spaces between the left and right page margins, and the left and right edges of the text equal. As a result, your line of text will be at the relative center of the page. If you were to view consecutive lines of center aligned text, you would notice that the words do not line up on either the left or right ends of the page. Center alignment is not often used for large paragraphs of text but can add subtle visual clout to things like headings.

Right alignment mirrors the placement of left alignment. Word will line up the last character of the last word of each line against the right page margin.

Finally, justified alignment will attempt to line up both ends of the paragraph text, removing the jagged appearance altogether. It does this by subtly adjusting the space between each word until all lines within a paragraph are equal length. Note that this will not affect the last line of each paragraph, which remains left aligned.

Vertical Alignment Word

Quick video introduction to Vertical Alignment in Word

So far, all the alignment we’ve covered has been in relation to horizontal alignment, but how do we set the vertical alignment?

Under the dialogue’s Layout tab, you’ll find the Page section, where you can set the vertical alignment to Top, Center, Justified, or Bottom.

Bullet Points in Word, Numbered List, Multilevel List Word

Quick video introduction to Bullet Points and Lists in Word

Sometimes we need to put things in point form or numbered lists.

Bulleted lists display uniform symbols at the start of each list item / paragraph. This form of list is suited to situations where the order of items is not particularly important and where no item needs to be referenced from another part of the document.

Numbered lists display numbers or letters incrementally for each list item. Each item is thus uniquely identified within the list, meaning lists of this nature are well suited to situations where the order of items is important (for example instructions) or where items my need to be referred to (for example a contract).

Indentation in Word 2016

Quick video introduction to Indentation in Word

Pressing the ‘Increase Indent’ button paragraph will move the selected paragraph further from the left margin, whereas the ‘Decrease Indent’ button will move the paragraph closer.

Indenting helps to separate the paragraph from the text around it. Indenting is also frequently combined with lists, particularly multilevel lists, as indenting an item within a list will automatically make that item a sub-list of the item before it.

While these buttons only affect indentation relative to the left margin, the Paragraph dialogue allows you to specify indents from the right margin if needed.

Paragraph Shading and Borders in Word

Quick video introduction to Borders and Shading in Word

Paragraph shading sets the background color for the selected paragraph of text. Unlike the text highlight function from the Font section, which displays a color behind selected characters, shading colors a rectangular box which fully encompasses the selected paragraph(s).

Related to shading, the ‘Borders’ button allows you to display lines along the edges of the rectangular box occupied by the selected paragraph(s).

Sorting Text in Word 2016

Quick video introduction to Sorting Text in Word

The ‘Sort’ button will sort paragraphs alphabetically or numerically, in either ascending or descending order. If no paragraphs are highlighted, it will attempt to sort the entire document.

While this may seem like a somewhat esoteric function for paragraphs, remember that Word conceptualizes paragraphs as text separated by a “new paragraph” signal, typically as a result of the user pressing ENTER on the keyboard. As such, this same button is used to sort lists or tables.

Show Paragraph Marks in Word / Hide Paragraph Marks in Word

Paragraph Dialogue Box in Word 2016

Paragraph Formatting – Keyboard Shortcut Word

Effect

Key Combo

Effect

Key Combo

Align Left

Ctrl+L

Align Justified

Ctrl+J

Align Center

Ctrl+E

Show/Hide Marks

Ctrl+* (Ctrl+Shift+8)

Align Right

Ctrl+R

Woohoo! Now that you have done the tutorial:

TEST your MS Word skills with the corresponding FREE Online Multiple Choice Formatting Paragraphs in Word 2016 TEST

* TRY THE NEXT TUTORIAL: Styles in Word Tutorial 2016

* TRY THE NEXT TEST: Styles in Word 2016

* More from Tests Tests Tests.com

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