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Last updated
This article is based on legacy software.
Word’s multilevel list feature takes bullets and numbering to the next step. It makes creating sublists or subpoints in a list easy. An example of a multilevel list is an outline where the first level uses a Roman numeral and the next level uses a capital letter. Another use for multilevel lists is quiz or test questions where the question uses a number and the possible answers use lower case letters.
Applying Multilevel List Numbering to Existing Text
Multilevel bulleted or numbered lists can be applied to selected text at any time. The following steps will use the example of creating a test question. In such a case, you could type the questions and answers for the test without numbering or indenting them. Then, apply the multilevel list numbering.
Select the text you want to apply outline numbering to EXAMPLE: Select the text of the test questions and answers.
Select the desired outline option EXAMPLE: Select the option that starts with numbers and uses lower case letters for the next level.
NOTES: The bullets or numbers are applied to your selected text. At this point all text is assigned the first level character. In the case of our example, all text is numbered.
Continue with Demoting Text
Promoting and Demoting Text
You can promote and demote lines of text to adjust your list. Promoting a line of text moves it to the left (up a level); demoting text moves it to the right (down a level). These steps continue with the example of a test question.
Select the text to be promoted or demoted EXAMPLE: Select the answers beneath a question.
Applying Outline Numbering as You Type
You can select the type of multilevel list you want to use prior to typing any list items. The following steps will use the example of creating an outline.
Place the insertion point where list is to begin
Select the desired list option EXAMPLE: Select the option that starts with Roman numerals and uses capital letters for the next level.
Type the text for the first list item EXAMPLE: Type Biology Studies
NOTES: Word will automatically number or bullet your headings accordingly. In this example, the first item will be numbered I.
To add a subpoint under this first item, continue with Demoting Text
Promoting and Demoting Text
You can promote and demote lines of text to adjust your list. Promoting a line of text moves it to the left (up a level); demoting text moves it to the right (down a level). These steps continue with the example of an outline.
Type the text for this subpoint/level EXAMPLE: Type Animal
NOTES: Text is positioned in the next level of the outline. In this example, this item is lettered A
To end the outline, press [Enter]
Keyboard Shortcuts
Here are some helpful keyboard shortcuts to use when promoting/demoting the different levels and paragraphs of your outline.
Action Key CombinationAdvance to next list item
[ Enter]
Promote a list item
[ Shift] + [ Tab]OR [ Alt] + [ Shift] + [ Left Arrow]
Demote a list item
[ Tab]OR [ Alt] + [ Shift] + [ Right Arrow]
Demote to body text
[ Ctrl] + [ Shift] + [ N]
Select list item above
[ Alt] + [ Shift] + [ Up Arrow]
Select list item below
[ Alt] + [ Shift] + [ Down Arrow]
While forming your outline, special needs may arise. For example, you may want to renumber a list so it restarts at the number one at a given point. You may also want to include a non-numbered/lettered line, called a soft return, beneath a numbered/lettered item.
Restarting Numbering with the Number One
Adding a Line without a Number/Letter
Place your insertion point at the end of the line before your desired non-numbered line
Press [ Shift] + [ Enter]
Type the desired information
When finished, press [ Enter] The next numbered/lettered line appears.
(Archives) Microsoft Word 2007: Outlining: Bullet And Numbering Options
Last updated Monday, Aug. 31, 2020, at 10:36 a.m.
This article is based on legacy software.
An outline’s hierarchy is separated by levels. You can customize these levels by adding bullets or numbers. Bullets and numbers are useful because they help a user locate headings and levels with relative ease.
Customizing the Settings and Levels
Word provides various default outline settings. If you do not want to use these settings, you can create your own. You can customize the levels of both bulleted and numbered outline lists by using the Ribbon. Among the features you can customize are: the font of your bullets or numbers, their positions, and their numbering styles.
Customizing Outline Numbered Lists
Place the insertion point within the desired list
The Multilevel List pane appears.
Select an outline option
To customize your list, use one or more of the following options :
To customize style, from the Home command tab, in the Styles group, select the desired style
To customize font style, from the Home command tab, in the Font group, select the desired style
Repeat steps 1-4 for each outline level
Applying Outline Numbering to Existing Text
Bulleted or numbered lists can be applied to selected text at any time. To learn the basics of using bulleted or numbered lists, refer to Using Bulleted Lists or Using Numbered Lists.
Select the text you want to apply outline numbering to
The Multilevel List pane appears.
Select the desired outline option The bullets or numbers are applied to your selected text. (Optional) To customize the outline option you just selected, refer to Customizing Outline Numbered Lists above
Applying Outline Numbering as You Type
You can select and customize your outline list prior to typing any list items. For instructions on the basics of using bulleted or numbered lists, refer to Using Bulleted Lists or Using Numbered Lists.
Place the insertion point where list is to begin
The Multilevel List pane appears.
Select the desired list option
(Optional) To customize the outline option you just selected, refer to Customizing Outline Numbered Lists above
Type the text for the first list item NOTE: Word will automatically number or bullet your headings accordingly.
Adding or Deleting Levels
After you have customized your outline, you may need to add or delete levels. If you have a customized outline, added levels will automatically follow the customized format. Your customized outline will automatically adjust to deleted levels as well.
Adding a Level
Place the insertion point above the location where you want to insert a new level
Press [Enter] The new level appears with the appropriate outline symbol to the left.
Deleting a Level
Select the level you want to delete
Press [Delete]
Helpful Keyboard Shortcuts
Here are some helpful keyboard shortcuts to use when promoting/demoting the different levels and paragraphs of your outline.
Action Key Combination Advance to next list item [Enter] Promote a list item [Shift] + [Tab] OR [Alt] + [Shift] + [Left Arrow] Demote a list item [Tab] OR [Alt] + [Shift] + [Right Arrow] Demote to body text [Ctrl] + [Shift] + [N] Select list item above [Alt] + [Shift] + [Up Arrow] Select list item below [Alt] + [Shift] + [Down Arrow]
(Archives) Microsoft Powerpoint 2007: Using Animation
Last updated
This article is based on legacy software.
Animation refers to the movement and sound accompanying text or slides in your presentation. Using animation with your lists and slides can often add excitement to your presentation by displaying text at crucial moments and making smooth transitions between topics. You can use preset animations or customize the animation to achieve the desired result.
Adding Animation to Slides
Powerpoint 2007 allows you to easily and quickly animate any object in your presentation. Objects include images, charts, text, and SmartArt. Animations may also contain sounds. The following directions will explain how to use the animations that are built into PowerPoint. For information on creating custom animations, refer to Adding a Custom Animation below.
From the View tab, in the Presentation Views group, select NORMAL The Normal view appears.
Select the slide to which you want to apply an animation
Select the object you want to animate
From the Animations tab, in the Animations group, from the Animate pull-down list, select an animation HINTS: Available options will vary depending on what you have selected. To preview an animation, with the desired object selected, hold your cursor over the name of the animation.
OPTIONAL: Repeat steps 2-4 for each slide to which you want to apply animation
Adding a Custom Animation
By using the Custom Animations pane, you can have more control over your animations. There are more animations available through the Custom Animations pane, as well.
From the View tab, in the Presentation Views group, select NORMAL The Normal view appears.
Select the slide to which you want to apply an animation
Select the object you want to animate
From the Add Effect pull-down list, select the desired type of effect ” select your effect
OPTIONAL: For more animation choices in each category,
From the Add Effect pull-down list, in the submenus, select More Effects… TheAdd (Animation type) Effect dialog box appears.
Select the desired animation
On the Custom Animation pane, in the Modify: Effect section, use the pull-down lists to customize the animation specifications NOTE: The pull-down lists in the Modify: Effect section change depending on the animation you selected in step 5.
OPTIONAL: To have your animation automatically preview when you make a selection, selectAutoPreview
Repeat steps 2-8 for each object you wish to apply animation to
Reordering Animations Using the Custom Animations Pane
The Custom Animations pane also lists all animations for the slide you are currently viewing. You can use this list to control the order of animations. To do so, follow these steps:
Select the slide you want to change
From the Modify: Effect list, select the animation for which you want to change the order
Release the mouse The order of the animations is changed.
Adding Transitions to Slides
Transitions perform an effect as you move from one slide to the next. In PowerPoint 2007 transitions can be easily added to a slide using the Transitions Gallery.
HINTS: It may be tempting to use a different transition for each slide, but doing so may be distracting and appear unprofessional. You should use few slide transitions to provide consistency in your presentation.
On the View tab, from the Presentation Views group, select NORMAL The Normal view appears.
From the Slides tab, select the slide you would like to add a transition toNOTE: The transition you apply will affect how the selected slide appears, not how it disappears.
From the Animations tab, in the Transition to This Slide group, from the Transitions Gallery, select the desired transition.NOTE: You can preview any transition by hovering your cursor over a transition icon in the Transitions Gallery.
To set the speed of the transition, from the Transition Speed pull-down list, select a speed
OPTIONAL: To add a sound to the transition, from the Transition Sound pull-down list, select a sound
Removing Transitions
Select the desired slide(s)
From the Animations tab, in the Transition to This Slide group, from the Transitions Gallery, select NO TRANSITION Transitions are removed from the selected slide(s).
Removing Animations
Animations can be removed from objects all at once using the Animations group, or one at a time using the dynamic Custom Animations pane.
Removing Animation: Custom Animation Pane Option
The following steps show how to remove one animation at a time.
Select the slide containing an animation you want to remove
In the Custom Animation pane, from the Modify: Effect list, select the animation you want to remove
Removing Animation: Group Option
The following steps show how to remove all animations from an object at once.
Select the desired slide
Select the object you want to remove animation from
From the Animations tab, in the Animations group, from the Animate pull-down list ” select No Animation Animations are removed from the object.
(Archives) Microsoft Word 2007: Creating Headers And Footers
Last updated
This article is based on legacy software.
You can create headers and footers in your Word document so that information such as the author’s name, document title, or page numbers will appear in the top and/or bottom margin of your document. You can create a header and footer that appears the same on every page, or you can customize the pages with different headers and footers.
Inserting a Header or a Footer
By default, headers and footers appear on every page of your document. Word gives you have several presets to select from; you can also begin with a blank header or footer.
Select the desired header or footer style HINT: To start with a blank Header/Footer, selectEdit Header or Edit Footer
Editing Header or Footer Content
Once you have inserted a header or footer you can edit or format the content. Additional options appear in the Header & Footer Tools Design Tab.
Edit text as desired
From the Ribbon, select additional customizing options as desired
The Header & Footer Tools Design Tab
The Header & Footer Tools Design command tab appears on the Ribbon only when an existing header or footer is active. This special command tab providing several unique header and footer formatting options.
Position Group This group allows you to adjust where your header appears on the page(s). The default setting is 0.5 inches from the top and bottom of the page.
Close Header and Footer Group From here you can exit the header/footer text box and continue editing your document.
Creating a Different First Page Header and Footer
If you want the header/footer of your document to be different on your first page, you first need to create a header or footer. You can customize headers and footers in the Header & Footer Tools Design tab, which appears only when you select a header or footer.
From the Header & Footer Tools Design command tab, in the Options group, select Different First Page The label on the first page header text box changes from Header to First Page Header.
In the First Page Header text box, insert the desired information
In the First Page Footer text box, insert the desired information
In the Footer text box, insert the desired information
In the Header text box, insert the desired information
Creating Odd and Even Page Headers and Footers
You can create different odd and even page headers and footers, which display different information on the odd and even pages of your document.
From the Headers & Footers Tools Design tab, in the Options section, select Different Odd & Even Pages
In the Odd Page Header text box, insert the desired information
In the Odd Page Footer text box, insert the desired information
In the Even Page Footer text box, insert the desired information
In the Even Page Header text box, insert the desired information
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