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By default, every row and column of a new workbook is set to the same height and width. Excel allows you to modify column width and row height in different ways, including wrapping text and merging cells.
Optional: Download our practice workbook.
Watch the video below to learn more about modifying columns, rows, and cells.
To modify column width:
In our example below, column C is too narrow to display all of the content in these cells. We can make all of this content visible by changing the width of column C.
Position the mouse over the column line in the column heading so the cursor becomes a double arrow.
With numerical data, the cell will display pound signs (#######) if the column is too narrow. Simply increase the column width to make the data visible.
To AutoFit column width:
The AutoFit feature will allow you to set a column’s width to fit its content automatically.
Position the mouse over the column line in the column headingso the cursor becomes a double arrow.
You can also AutoFit the width for several columns at the same time. Simply select the columns you want to AutoFit, then select the AutoFit Column Width command from the Format drop-down menu on the Home tab. This method can also be used for row height.
To modify row height:
To modify all rows or columns:
Instead of resizing rows and columns individually, you can modify the height and width of every row and column at the same time. This method allows you to set a uniform size for every row and column in your worksheet. In our example, we will set a uniform row height.
Position the mouse over a row line so the cursor becomes a double arrow.
Inserting, deleting, moving, and hiding
After you’ve been working with a workbook for a while, you may find that you want to insert new columns or rows, delete certain rows or columns, move them to a different location in the worksheet, or even hide them.
To insert rows:
To insert columns:
To delete a row or column:
It’s easy to delete a row or column that you no longer need. In our example we’ll delete a row, but you can delete a column the same way.
The selected row will be deleted, and those around it will shift. In our example, row 10 has moved up, so it’s now row 9.
To move a row or column:
Sometimes you may want to move a column or row to rearrange the content of your worksheet. In our example we’ll move a column, but you can move a row in the same way.
To hide and unhide a row or column:
At times, you may want to compare certain rows or columns without changing the organization of your worksheet. To do this, Excel allows you to hide rows and columns as needed. In our example we’ll hide a few columns, but you can hide rows in the same way.
The hidden columns will reappear.
Wrapping text and merging cells
Whenever you have too much cell content to be displayed in a single cell, you may decide to wrap the text or merge the cell rather than resize a column. Wrapping the text will automatically modify a cell’s row height, allowing cell contents to be displayed on multiple lines. Merging allows you to combine a cell with adjacent empty cells to create one large cell.
To wrap text in cells:
Select the cells you want to wrap. In this example, we’ll select the cells in column C.
To merge cells using the Merge & Center command:
Select the cell range you want to merge. In our example, we’ll select A1:F1.
To access additional merge options:
From here, you can choose to:
Merge & Center: This merges the selected cells into one cell and centers the text.
Merge Across: This merges the selected cells into larger cells while keeping each row separate.
Merge Cells: This merges the selected cells into one cell but does not center the text.
Unmerge Cells: This unmerges selected cells.
Be careful when using this feature. If you merge multiple cells that all contain data, Excel will keep only the contents of the upper-left cell and discard everything else.
Centering across selection
Merging can be useful for organizing your data, but it can also create problems later on. For example, it can be difficult to move, copy, and paste content from merged cells. A good alternative to merging is to Center Across Selection, which creates a similar effect without actually combining cells.
Watch the video below to learn why you should use Center Across Selection instead of merging cells.
To use Center Across Selection:
Select the desired cell range. In our example, we’ll select A1:F1. Note: If you already merged these cells, you should unmerge them before continuing to step 2.
The content will be centered across the selected cell range. As you can see, this creates the same visual result as merging and centering, but it preserves each cell within A1:F1.
Open our practice workbook.
Autofit Column Width for the entire workbook.
Modify the row height for rows 3 to 14 to 22.5 (30 pixels).
Delete row 10.
Insert a column to the left of column C. Type SECONDARY CONTACT in cell C2.
Make sure cell C2 is still selected and choose Wrap Text.
Merge and Center cells A1:F1.
Hide the Billing Address and Phone columns.
When you’re finished, your workbook should look something like this:
How To Randomize A List In Excel: Sort Randomly Cells, Rows And Columns
The tutorial will teach you two quick ways to randomize in Excel: perform random sort with formulas and shuffle data by using a special tool.
Microsoft Excel provides a handful of different sorting options including ascending or descending order, by color or icon, as well as custom sort. However, it lacks one important feature – random sort. This functionality would come in handy in situations when you need to randomize data, say, for an unbiased assigning of tasks, allocation of shifts, or picking a lottery winner. This tutorial will teach you a couple of easy ways to do random sort in Excel.
How to randomize a list in Excel with a formula
Although there is no native function to perform random sort in Excel, there is a function to generate random numbers (Excel RAND function) and we are going to use it.
Assuming you have a list of names in column A, please follow these steps to randomize your list:
Insert a new column next to the list of names you want to randomize. If your dataset consists of a single column, skip this step.
In the first cell of the inserted column, enter the RAND formula: =RAND()
Either way, Excel automatically expands the selection and sorts the names in column A as well:
Tips & notes:
Excel RAND is a volatile function, meaning that new random numbers are generated every time the worksheet is recalculated. So, if you are not happy with how your list has been randomized, keep hitting the sort button until you get the desired result.
To prevent the random numbers from recalculating with every change you make to the worksheet, copy the random numbers, and then paste them as values by using the Paste Special feature. Or, simply delete the column with the RAND formula if you don’t need it any longer.
The same approach can be used to randomize multiple columns. To have it done, place two or more columns side by side so that the columns are contiguous, and then perform the above steps.
How to shuffle data in Excel with Ultimate Suite
If you don’t have time to fiddle with formulas, use the Shuffle Cells tool included in our Ultimate Suite for Excel to do a random sort faster.
The Shuffle pane will appear on the left side of your workbook. You select the range where you want to shuffle data, and then choose one of the following options:
Cells in each row – shuffle cells in each row individually.
Cells in each column – randomly sort cells in each column.
Entire rows – shuffle rows in the selected range.
Entire columns – randomize the order of columns in the range.
All cells in the range – randomize all cells in the selected range.
In this example, we need to shuffle cells in column A, so we go with the third option:
And voilà, our list of names is randomized in no time:
If you are curious to try this and explore a lot more fascinating features included with Ultimate Suite for Excel, you are welcome to download a 14-day trial version.
You may also be interested in
How To Increment A Value By Row Or Column In Excel
Expression: This is the value, reference of expression with which you want to increment. It can be a hardcoded value or any expression that returns a valid output. It should be an absolute expression (in most cases).
Number of rows above the first formula: If you are writing this first formula in B3 then the number of rows above this formula will be 2.
[steps]: This is optional. This is the number of steps you want to jump in the next increment.
The Arithmetic operator between expression and formula can be replaced with other operators to suit the requirements of increment.
So that we are familiar with the generic formula, let’s see some examples.
Example 1: Create an Auto Increment Formula for ID Creation.
Using the general formula we write the below formula in Cell B4 and copy it down.
We have replaced the + operator with ampersand operator (&) since we wanted to concatenate. And since we are writing the first formula in Cell B4, we subtract 3 from ROW (). The result is here.
Example 2: Increment the ID every 2 steps
If you want to increment the ID every 2 steps then you will need to write this formula.
The result is:
C1 contains 100.
Next we subtract 3 from it (since there are 3 rows above the 4th row). It gives us 1. This is important. It should be a hard coded value so that it does not change as we copy the formula below.
Finally the value 1 is multiplied (or any other operation) by the starting expression. As we copy the formula below. ROW() returns 5 but subtracting value stays the same (3) and we get 2. And it continues to be the cell you want.
To add steps, we use simple multiplication.
Increment Values By Column
In the above examples we increment by rows. It will not work if you copy them in the next column of the same row.
In the above formula we used the ROW function. Similarly, we can use the COLUMN function.
Generic Formula to Increment by Columns
Number of columns on the left of the first formula: If you are writing this first formula in B3 then the number of columns on the left of this formula will be 1.
I am not giving any examples as it will be the same as the above examples.
Alternative with SEQUENCE Function
It is a new function only available for EXCEL 365 and 2019 users. It returns an array of sequential numbers. We can use it to increment values sequentially, by rows, columns or both. And yes, you can also include the steps. Using this function you will not need to copy down the formula, as Excel 365 has auto spill functionality.
So, if you want to do the same thing as you did in Example no 3. The SEQUENCE function alternative will be:
How To Insert Blank Row Based On Cell Value In Excel
This post will guide you how to insert a blank row below based on cell value in Excel. How do I auto insert row based on cell value with a VBA Macro in Excel.
Insert Blank Row Below based on Cell Value
Assuming that you have a list of data in range A1:B6, in which contain sales data. And you want to insert a blank row below based on cell value in Sales column, and if sales value is equal to the certain value, such as: 200, then insert blank row below the certain cell value. How to do it. You can try to use an Excel VBA macro to achieve the result. Here are the steps:
Dim Col As Variant Dim BlankRows As Long Dim LastRow As Long Dim R As Long Dim StartRow As Long
Col = “B” StartRow = 1 BlankRows = 1
LastRow = Cells(Rows.Count, Col).End(xlUp).Row
Application.ScreenUpdating = False
With ActiveSheet For R = LastRow To StartRow + 1 Step -1 If .Cells(R, Col) = “200” Then .Cells(R + 1, Col).EntireRow.Insert Shift:=xlDown End If Next R End With Application.ScreenUpdating = True
Note: you need to change the value of variable Col as you need, this column contain cell value that you need to base on. and you also need to change the certain cell value 200 as you need .Sub InsertBlankRowsBasedOnCellValue() Dim Col As Variant Dim BlankRows As Long Dim LastRow As Long Dim R As Long Dim StartRow As Long Col = "B" StartRow = 1 BlankRows = 1 LastRow = Cells(Rows.Count, Col).End(xlUp).Row Application.ScreenUpdating = False With ActiveSheet For R = LastRow To StartRow + 1 Step -1 If .Cells(R, Col) = "200" Then .Cells(R, Col).EntireRow.Insert Shift:=xlDown End If Next R End With Application.ScreenUpdating = True End Sub
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