Đề Xuất 12/2022 # Formatting Paragraphs In Microsoft Word / 2023 # Top 16 Like | Beiqthatgioi.com

Đề Xuất 12/2022 # Formatting Paragraphs In Microsoft Word / 2023 # Top 16 Like

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Microsoft Word: Formatting Paragraphs

A paragraph in Word is any text that ends with a hard return. You insert a hard return anytime you press the Enter key. Paragraph formatting lets you control the appearance if individual paragraphs. For example, you can change the alignment of text from left to center or the spacing between lines form single to double. You can indent paragraphs, number them, or add borders and shading to them.

Paragraph formatting is applied to an entire paragraph. All formatting for a paragraph is stored in the paragraph mark and carried to the next paragraph when you press the Enter key. You can copy paragraph formats from paragraph to paragraph and view formats through task panes.

Paragraph Alignment

Paragraph alignment determines how the lines in a paragraph appear in relation to the left and right margins. The margin is the blank space between the edge of the paper and where the text.

The easiest way to change paragraph alignment is to use the alignment buttons on the Formatting toolbar.

You can also use keyboard shortcuts. Ctrl+L= Left Align; Ctrl+R= Right Align; Ctrl+E= Center; Ctrl+J= Justify.

Line and Paragraph Spacing

Line space is the amount of vertical space between lines of text in a paragraph. Line spacing is typically based on the height of the characters, but you can change it to a specific value. For example, some paragraphs may be single spaced and some double-spaced. Single-spacing is Word’s default setting.

Paragraph space is the amount of space above or below a paragraph. Instead of pressing Enter multiple times to increase space between paragraphs, you can set a specific amount of space before or after paragraphs.

With the dialog box still open, select

Single

from the line spacing drop down menu. Notice the change in the preview pane.

Choose

Multiple

from the

Line Spacing

drop-down list. In the

At

box, key 1.25 (highlight the text in the box and type over it). Press

Tab

to see the change in the preview pane.

Exercise:

Changing Paragraph Spacing

You use the Paragraph dialog box to set the space between paragraphs. Paragraph spacing is set in points. If a document has 12-point text, then one line space equals 12-points, one-half line space equals 6-points, double-spacing equals 24-points.

Paragraph Indents

An indent increases the distance between the side of a paragraph and the left or right margin. Indented paragraphs appear to have different margin settings. Word provides a variety of indents to emphasize paragraphs in a document.

Next page: Tabs

(Archives) Microsoft Word 2003: Paragraph Formatting Options / 2023

Last updated

This article is based on legacy software.

This document will help you to use paragraph formatting options to achieve the desired look for your document.

Changing Paragraph Alignment

Text alignment, margins, and line spacing will affect the entire paragraph even if you have only a single word selected or the insertion point placed in the paragraph. To format multiple paragraphs, you need to select at least one character from each paragraph. You can align text with the right or left margins, center the text, or align the text with both margins.

Changing Text Alignment: Toolbar Option

Select the text to be formatted

Changing Text Alignment: Menu Option

Select the text to be formatted

From the Format menu, select Paragraph… The Paragraph dialog box appears.

Select the Indents and Spacing tab

From the Alignment pull-down list, select Left, Centered, Right, or Justified

Changing Text Alignment: Keyboard Option

Select the text to be formatted

Press the appropriate keyboard key:

Alignment Option Keystroke

Adjusting Line Spacing

You can add space between lines within a paragraph by adjusting the line spacing. For example, you may want your text double-spaced. This is an efficient way of adding white space.

Place the insertion point in the desired paragraph

From the Format menu, select Paragraph… The Paragraph dialog box appears.

Select the Indents and Spacing tab

In the Spacing section, from the Line spacing pull-down list, select the desired spacing option Options include Single, 1.5 lines, Double, At least, Exactly, and Multiple.NOTE: The At least, Exactly, and Multiple options require that you enter the amount of space between lines in the At text box.

Adjusting Paragraph Spacing

Instead of putting extra returns at the end of paragraphs, add additional space before and after paragraphs by adjusting the paragraph spacing. This can be especially useful when you want the blank line to be a different height from the text.

Place the insertion point in the desired paragraph

From the Format menu, select Paragraph… The Paragraph dialog box appears.

Select the Indents and Spacing tab

In the Spacing section, in the Before text box, type the amount of space (in points) to appear before the paragraph

In the After text box, type the amount of space (in points) to appear after the paragraph

Working with Indents

Rather than tabbing in the first line or every line of a paragraph, you can create an indent, which is the amount of space between the text and the page margin. You can adjust the indent for an individual paragraph, the indent for a group of paragraphs, or the margins for the entire document. If you are setting margins for the entire document, refer to Adjusting Document Margins.

Word offers three types of indents: normal indents, first line indents, and hanging indents. A normal indent inserts a specified amount of space between the page margin and all the lines in a paragraph. A first line indent inserts space between the first line and the page margin so it looks like you used a tab. A hanging indent uses a normal indent for the first line and then moves subsequent lines farther to the right.

Paragraph indents can be set using the Paragraph dialog box or the Ruler.

Working with Indents: Dialog Box Option

Place the insertion point in the desired paragraph HINT: If you are adjusting more than one paragraph, select all desired paragraphs.

From the Format menu, select Paragraph… The Paragraph dialog box appears.

Select the Indents and Spacing tab

In the Indentation section, in the Left and Right text boxes, type the desired amount of indenting (in inches)

To select a different indent for the first line, from the Special pull-down list, select First line or Hanging

If you selected a first line or hanging indent, in the By text box, type the desired amount of indenting (in inches)

Working with Indents: Ruler Option

Instead of using the Paragraph dialog box, you can make indent adjustments using the Ruler. Shown here is a graphic of the Ruler.

Type of Indent Appearance of Ruler Appearance of Text Normal Indent

A Normal Indent looks like this

Hanging Indent

A Hanging Indent looks like this

First Line Indent

A First Line Indent looks like this

To set the indent:

Place the insertion point in the desired paragraph HINT: If you are adjusting more than one paragraph, select all desired paragraphs.

Word Tutorial: Formatting Paragraphs In Word 2022 / 2023

Formatting Paragraphs in Word Tutorial 2016

Microsoft Word 2016 Tutorial with 7 quick VIDEOS Free Online Microsoft Word Tutorial

Line Spacing in Word – Paragraph Spacing in Word

Alignment in Word – Paragraph Alignment – Horizontal Alignment

Vertical Alignment Word

Bullet Points in Word, Numbered List, Multilevel List Word

Indentation in Word 2016

Paragraph Shading and Borders in Word

Sorting Text in Word 2016

Show Paragraph Marks in Word / Hide Paragraph Marks in Word

Paragraph Dialogue Box in Word 2016

Paragraph Formatting – Keyboard Shortcut Word

 

 

Test your MS Word skills with the corresponding FREE Online Multiple Choice Formatting Paragraphs in Word 2016 Test

Formatting Paragraphs in Word

Another formatting tutorial? Surely we covered this in Formatting Text in MS Word? There’s more to this formatting thing than fancy fonts I’m afraid. Where previously we covered altering the appearance of the typeface, in this section, we’re going to cover the formatting of bodies of text, covering topics such as placement, spacing, and structure.

The Word Ribbon – the features covered in this section are located on the Paragraph section of the Home tab on the ribbon.

Line Spacing in Word – Paragraph Spacing in Word

Quick video introduction to Line Spacing and Paragraph spacing in Word

Want to know how to change line spacing in Word 2016? You’ve customized the text of your documents before, now prepare to customize the empty spaces. Aesthetic reasons aside, certain types of documents may require specific spacing configurations, for example legal contracts. It is also especially common for educational institutions to specify the line spacing on assignments, to better facilitate readability and marking.

When we talk about line spacing in Microsoft Word, we are talking about the gap between consecutive lines of text in the same paragraph, i.e. when your text exceeds the length of the page and continues in a new line below. With your text cursor anywhere in the paragraph you wish to alter: * whereas choosing ‘Line Spacing Options…’ from the menu will open the paragraph dialogue for even greater levels of specificity

When hovering over options in the ‘Line and Paragraph Spacing’ menu, Word’s “live preview” functionality will adjust the spacing on your document to the setting in question but will revert to its original spacing if no option is selected.

Alignment in Word – Paragraph Alignment – Horizontal Alignment

Quick video introduction to Alignment in Word

Left alignment is what most Western cultures would consider the default. When set to left aligned, each new line of text will start against the left margin of the page and continue towards the right. As such, the first word of each line will line up vertically. Because each line of text is usually a different length, this will result in “jagged” spacing near the right margin.

Center alignment aims to make the spaces between the left and right page margins, and the left and right edges of the text equal. As a result, your line of text will be at the relative center of the page. If you were to view consecutive lines of center aligned text, you would notice that the words do not line up on either the left or right ends of the page. Center alignment is not often used for large paragraphs of text but can add subtle visual clout to things like headings.

Right alignment mirrors the placement of left alignment. Word will line up the last character of the last word of each line against the right page margin.

Finally, justified alignment will attempt to line up both ends of the paragraph text, removing the jagged appearance altogether. It does this by subtly adjusting the space between each word until all lines within a paragraph are equal length. Note that this will not affect the last line of each paragraph, which remains left aligned.

Vertical Alignment Word

Quick video introduction to Vertical Alignment in Word

So far, all the alignment we’ve covered has been in relation to horizontal alignment, but how do we set the vertical alignment?

Under the dialogue’s Layout tab, you’ll find the Page section, where you can set the vertical alignment to Top, Center, Justified, or Bottom.

Bullet Points in Word, Numbered List, Multilevel List Word

Quick video introduction to Bullet Points and Lists in Word

Sometimes we need to put things in point form or numbered lists.

Bulleted lists display uniform symbols at the start of each list item / paragraph. This form of list is suited to situations where the order of items is not particularly important and where no item needs to be referenced from another part of the document.

Numbered lists display numbers or letters incrementally for each list item. Each item is thus uniquely identified within the list, meaning lists of this nature are well suited to situations where the order of items is important (for example instructions) or where items my need to be referred to (for example a contract).

Indentation in Word 2016

Quick video introduction to Indentation in Word

Pressing the ‘Increase Indent’ button paragraph will move the selected paragraph further from the left margin, whereas the ‘Decrease Indent’ button will move the paragraph closer.

Indenting helps to separate the paragraph from the text around it. Indenting is also frequently combined with lists, particularly multilevel lists, as indenting an item within a list will automatically make that item a sub-list of the item before it.

While these buttons only affect indentation relative to the left margin, the Paragraph dialogue allows you to specify indents from the right margin if needed.

Paragraph Shading and Borders in Word

Quick video introduction to Borders and Shading in Word

Paragraph shading sets the background color for the selected paragraph of text. Unlike the text highlight function from the Font section, which displays a color behind selected characters, shading colors a rectangular box which fully encompasses the selected paragraph(s).

Related to shading, the ‘Borders’ button allows you to display lines along the edges of the rectangular box occupied by the selected paragraph(s).

Sorting Text in Word 2016

Quick video introduction to Sorting Text in Word

The ‘Sort’ button will sort paragraphs alphabetically or numerically, in either ascending or descending order. If no paragraphs are highlighted, it will attempt to sort the entire document.

While this may seem like a somewhat esoteric function for paragraphs, remember that Word conceptualizes paragraphs as text separated by a “new paragraph” signal, typically as a result of the user pressing ENTER on the keyboard. As such, this same button is used to sort lists or tables.

Show Paragraph Marks in Word / Hide Paragraph Marks in Word

Paragraph Dialogue Box in Word 2016

Paragraph Formatting – Keyboard Shortcut Word

Effect

Key Combo

Effect

Key Combo

Align Left

Ctrl+L

Align Justified

Ctrl+J

Align Center

Ctrl+E

Show/Hide Marks

Ctrl+* (Ctrl+Shift+8)

Align Right

Ctrl+R

Woohoo! Now that you have done the tutorial:

TEST your MS Word skills with the corresponding FREE Online Multiple Choice Formatting Paragraphs in Word 2016 TEST

* TRY THE NEXT TUTORIAL: Styles in Word Tutorial 2016

* TRY THE NEXT TEST: Styles in Word 2016

* More from Tests Tests Tests.com

How To Do Anything With Paragraph Format With Keyboard / 2023

Aligning Paragraphs

To align paragraphs, follow these steps:

1. Position the insertion point into the paragraph or select the paragraphs that you want to align.

2. Do one of the following:

Adjusting line spacing

To adjust spacing between lines, follow these steps:

1. Position the insertion point in the paragraph or select the paragraphs that you want to adjust.

2. Do one of the following:

Choose Paragraph… from the shortcut menu to open the Paragraph dialog box. On theIndentation and Spacing tab, in the Line Spacing list box, choose one of the options:

Single – Single-line spacing. (Line height automatically adjusts to accommodate the size of the font and any graphics or formulas in a line.)

1.5 Lines – Line-and-one-half spacing (an extra half-line of space between lines).

Double – Double-spacing (an extra full line of space between lines).

At Least – At least the spacing that you specify in the At box-the line won’t be smaller than you specify, but it may be higher because Word will add extra spacing for tall characters, big graphics, and superscript or subscript text.

Exactly – The exact spacing that you specify in the At box. All lines have the exact same height, regardless of the size of the characters in the line; Word doesn’t add extra spacing. Note that some text may be cut off if not enough space is available.

Multiple – Multiples of single-line spacing, such as triple (3) or quadruple (4), as specified in theAt box.

Press one of the shortcut key combinations:

Ctrl+l – Single-spacing

Ctrl+5 – 1.5-line spacing

Ctrl+2 – Double-spacing

Ctrl+0 (zero) – Add or remove 12 points of space before a paragraph.

Apply paragraph styles

To change paragraph styles, follow these steps:

1. Position the insertion point into the paragraph or select the paragraphs that you want to change.

2. Do one of the following:

Choose the style in the in the Styles group, on the Home tab:

Press one of the shortcut key combinations:

Alt+Ctrl+1 – Apply the Heading 1 style

Alt+Ctrl+2 – Apply the Heading 2 style

Alt+Ctrl+3 – Apply the Heading 3 style

Ctrl+Shift+N – Apply the Normal style

Ctrl+Shift+L – Apply the List style

Remove paragraph formatting by pressing Ctrl+Q to revert the text format to the current style’s default settings or Ctrl+Shift+N to apply the Normal style to the paragraph.

See also this tip in French: Comment changer le format de paragraphe avec les raccourcis claviers.

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