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Learn how to highlight text in PowerPoint 2013 for Windows. Highlighted text can recreate the look of colored, transparent ink on text.
First of all, PowerPoint 2013 or any of the previous versions do not support text highlighting. And before we explore getting over this limitation, let’s ask ourselves why do we need to highlight a text? If you want to emphasize some important words within your slide, then the highlighting may indeed help. However, unlike Microsoft Word, PowerPoint doesn’t have a ready-made tool to highlight text, but you can use Word’s highlighting options as a workaround!
Follow these steps to learn how to highlight a text within PowerPoint 2013 for Windows:
) the selected text to the Clipboard.
Figure 1: Text selected on the slide
) the copied content within this document. Once you paste, you will see that the Paste Options icon appears, as shown highlighted in
within Figure 2.
Figure 2: Paste Options icon
bring up the Paste Options drop-down menu, as shown in Figure 3, below. Here select the Keep Source Formatting option (highlighted in
within Figure 3) to retain the text formatting from the source PowerPoint slide.
Figure 3: Keep Source Formatting option
Text Highlight Color button (highlighted in
within Figure 4). Note that the text is now highlighted in
(refer to Figure 4, again).
Figure 4: Text highlighted
Text Highlight Color button to bring up the drop-down menu that you see in Figure 5, below.
Figure 5: Text Highlight Color drop-down menu
More About Highlighting in Microsoft Word 2013
We recommend that you select the text first in Word, and then choose a highlight color. Alternatively, Word lets you choose a highlight color even when no text is selected. If you do so, the cursor changes to the highlighter icon, as shown highlighted in
within Figure 6, below.
Figure 6: The highlighter icon cursor
Now you can highlight text almost as if you were using a conventional highlighter pen with a piece of paper or a book. You can highlight contiguous or non-contiguous areas of text now. The latter is shown in Figure 7 below.
Figure 7: Highlight non-contiguous areas of text
We recommend that you select the text first in Word, and then choose a highlight color. Alternatively, Word lets you choose a highlight color even when no text is selected. If you do so, the cursor changes to the highlighter icon, as shown highlighted inwithin, below.
) all text back to the Clipboard. Paste (
) within your PowerPoint slide. Once you paste, you will see that the Paste Options icon appears. Now immediately press the Paste Options drop-down menu, as shown in Figure 8, below. Here select the Keep Source Formatting option (highlighted in
within Figure 8) to retain the text formatting from the source Word document.
Figure 8: Select Keep Source Formatting option
Figure 9: Both contiguous and non-contiguous areas of highlighted text copied back to PowerPoint
Once done, you can copy the highlighting to other text without having to use Word again. You can also remove the highlight altogether right within PowerPoint. Both procedures are explained in our Copy and Remove Highlighting for Text in PowerPoint 2013 tutorial.
There are multiple ways to highlight text in PowerPoint. You can highlight text during the slideshow (known as annotation) or you can also highlight text in your slides at design time. The technique we are describing below will allow you to highlight text during design time, so every time you run the slide show the text will be highlighted and also if you export the presentations to PDF or any other format.
Highlighting Text in PowerPoint 2013
We will use a custom shape (moved to the background) in order to highlight the text. You can add any shape you want but the rectangle is actually the most handy shape for highlighting text or slides in PowerPoint.
Choose the rectangle shape and then draw the rectangle over the space you want to highlight.
Now you are ready to change the shape fill options in order to make the shape look as a yellow highlighted text. You can use any fill option and color you want but here we will show you how it looks with a yellow highlighted pen color. Optionally you can also change the border options, in PowerPoint 2013 that’s under Line shape properties. We have removed the border and left only the yellow background color.
Finally, here is how the highlighted text looks in a PowerPoint slide using the rectangle shape.
Making the Highlighted Shape Look More Realistic
If you want the yellow box to look more realistic then you can use a custom shape (you can draw the custom shape yourself or base it in an existing shape). For instance, try to change the shape and use a Cloud Callout shape in PowerPoint instead of the rectangle.
The final result will look as follows:
Highlighting Text in PowerPoint for Mac
In Microsoft Office for Mac you can highlight text in a similar way as you can do in the Windows version of Microsoft Office. PowerPoint for Mac let you draw shapes as in Microsoft Windows so you can follow the same procedure described here.
The ability to highlight text in your presentation with color is not available in versions of Microsoft Office PowerPoint after PowerPoint 2007. Seems Microsoft do not provide an on-screen highlight marker to highlight text. However, you can still add a text box with any desired color to surround text that you want to call out or highlight.
Using this procedure you can highlight important sections and content of your PowerPoint slides. You can also apply this technique while highlighting other kind of content, for example you may try to highlight diagrams and SmartArt Graphics as well.
Aside of highlighting text with the approaches described before, you can highlight text in PowerPoint using other special effects like the Glow effect or adding a callout shape at back of the text. Alternatively, you can use a different background image or color to highlight the text.
PowerPoint 2013 for Windows provides so many new features, but one of them is essentially such a small addition that you may completely miss exploring it. And that would be sad because this feature can open up so many possibilities. We have already explored the Merge Shape commands-while 4 of the 5 commands within this category have been available since PowerPoint 2010 for Windows, the Fragment command is new for this version. Unlike other Merge Shape commands that retain or remove overlapping and non-overlapping areas of multiple shapes, the Fragment option discards nothing at all. In fact, its “fragments” each possible division caused by overlapping shapes and turns them into many, smaller shapes.
You can see examples of the Fragment option in play within Figure 1, below. The three examples on the top area of the slide are separate shapes placed over each other. The shapes that you see at the bottom of the slide are the same shapes with the Fragment option applied, resulting in a multiple, small shapes.
Figure 1: Fragment option creates smaller shapes
Now you really cannot make out the small shapes within Figure 1 above, since all the fragmented shapes are placed bordering each other. So we spread out all the new shapes created using the Fragment option in Figure 2, below. The graphic on the left is the result of using the Fragment option, and the graphic on the right shows the shapes separated apart so that you can see them all individually.
Figure 2: Fragmented shapes, separated
Here’s another example: we placed three basic Circle shapes overlapping each other as shown towards the left of Figure 3, below. With these shapes selected, we could use the Fragment command that we explain later in this tutorial to create an individual shapes from the overlapped area as shown towards the right in Figure 3.
Figure 3: Sample showing use of the Fragment command
Once you finish reading this tutorial, do view the sample presentations embedded on the bottom of this page to see more samples of shapes that use the Fragment command.
Follow these steps to learn more in PowerPoint 2013 for Windows :
Select any two or more shapes as shown in Figure 4. With these shapes selected, access theDrawing Tools Format tab on the Ribbon (highlighted in red withinFigure 4).
Figure 4: Drawing Tools Format tab
Note: The Drawing Tools Format tab is a Contextual tab. These tabs are special tabs in the Ribbon that are not visible all the time. They only make an appearance when you are working with a particular slide object which can be edited using special options.
Figure 5: Merge Shapes drop-down gallery
Figure 6: Previously selected shapes are fragmented
Save your presentation often.
Do remember these guidelines for any tasks that involve the usage of this command. The Fragment command:
Creates new shapes from overlapping area of shapes
Creates new shapes from in-between empty areas
Retains as shapes any areas that do not overlap
Retains formatting of first selected shape
The sample presentations below show how we used different shapes placed next to and above each other, and then united.
Replace one font with another across the entire presentation in PowerPoint 2010 for Windows. This will quickly allow you to get rid of problem fonts, and also make large changes at one go.
Product/Version: PowerPoint 2010 for Windows
OS: Microsoft Windows XP and higher
Are you stuck with a presentation that uses strange fonts? Or have you inherited slides where you need to change fonts globally? Fortunately, you don’t have to replace fonts, one at a time with each text box, placeholder, or shape. In this tutorial, we will explore how you can replace one font with another, in the entire presentation using PowerPoint 2010:
Open an existing presentation. We opened a presentation that uses two fonts, Arial andBaskerville Old Face. To make it easier to follow along, our usage ofArial is colored red, and our usage of Baskerville Old Face is colored blue, as shown inFigure 1, below.
This brings up the list of fonts used in the active presentation, as you can see in Figure 4. From this list, select the font that you want replaced with another. InFigure 4, you can see that we selected theArial.
What Font Icons Mean?
Do you see the icons in front of the font names in the Replace Font dialog box? What do these icons mean? Learn more in our Identify Font Types in Windows tutorials. And why is it important to know what these icons mean? One reason to identify them is to know whether they can be embedded or not. Only TrueType fonts can be embedded within PowerPoint.
Why Arial Always Show in the Replace Drop-down List?
You may replace Arial with some other font, or you may have a presentation that does not use Arial at all. Yet, Arial is a stubborn font that refuses to make a graceful exit from the Replace drop-down list! Why? That’s because several PowerPoint templates use Arial for the default bullet symbols, and that’s the reason why you may have to live with Arial refusing to exit!
Single-Byte or Double-Byte Fonts
While you can replace single-byte fonts with double-byte fonts, you cannot replace the other way around. Learn what single-byte and double-byte mean in our Single and Double-Byte Fonts in PowerPoint page.
In Figure 6, below, you can see that both the red and blue colored text containers now no longer useArial orBaskerville Old Face. They now sport the Agency FB font.
Replace Font, and Fonts in Charts
Yes, as you may have found out, the Replace Font feature is completely oblivious of fonts used in charts. This happens for the same reasons why PowerPoint’s spell check ignores charts: all charts are considered as Excel content and PowerPoint just ignores them as far as text matters go!
Organic Shapes with Brush Edges
You get 8 shape types plus lines as part of this Organic Shapes collection. Each of these 8 shape types have 10 variants. So you end up with 80 hand-drawn shape options! Again each of these 80 shapes have 12 brush stroke styles! Plus you get the lines and arrows in 12 brush stroke styles too. Combine all variations to end up with more than 3000 possibilities.
Buy and Download for $99+ (83 MB)
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