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How to copy outline (headings) only in Word?
Normally you can easily view a certain Word document’s outline content by switching to the Outline view. However, it seems not able to copy the outline (headings) only even if you have hidden some levels in Outline view. However, this article will introduce several solutions to copy outline or headings only from a Word document.
Tabbed browsing & editing multiple Word documents as Firefox, Chrome, Internet Explore 10!
Copy outline (headings) only by Select All Instances feature
For example there is only one style of headings in your Word document, you can apply the Select All Instances feature to select and copy these headings easily. Please do as follows:
1. Place the cursor at any one of headings you will copy.
3. Then all headings of this style are selected. Press Ctrl + C keys together to copy them.
4. Create a new Word document, and then press Ctrl + V keys at the same time to paste the headings.
Copy outline (headings) only by Send to Microsoft PowerPoint feature
If you want to copy the whole outline (all levels of headings) from a Word document, you can apply the Send to Microsoft PowerPoint feature to achieve it.
5. Now the Outline is displaying on the Navigation Pane. Place cursor at the Navigation Pane, press Ctrl + A keys to select all outline content, and then press Ctrl + C keys to copy them.
6. Shift to Word window. Create a new Word document, and press Ctrl + V keys to paste the Outline content. See screenshot:
Note: This method will copy the outline content as plain text in the new Word document. For copying the outline content with heading styles, please go ahead to next method.
Copy outline (headings) only by Kutools for Word
If you want to not only copy the whole outline content (all headings) but also copy heading styles, I recommend you to apply the Select Heading Paragraphs feature of Kutools for Outlook.
Kutools for Word is a handy add-in to ease your work and enhance your ability of processing word document. Free Trial for 60 days!
2. Now all headings are selected in the document. Please press Ctrl + C keys to copy them.
3. Create a new Word document, and press Ctrl + V keys to paste the outline content.
And now you will see all outline content with original heading styles are copied and pasted completely as below screenshot shown.
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How To Create Numbered Headings Or Outline Numbering In Word 2007 And Word 2010
How you set up numbered headings depends on what version of Word you have. This page is about setting up numbered headings in Word 2007 and Word 2010. If you have Word 2003 or an earlier version, see How to create numbered headings or outline numbering in Word 2003 and earlier versions.
Numbering run amok
Word’s paragraph numbering sometimes goes haywire. Just when you think you’ve got it organized, the numbering starts doing silly things. If Word’s paragraph numbering were a group of orchestral musicians, it might look like this:
Musicians run amok
What’s needed is someone to get those mad horn players organized and co-ordinated [Lene Fredborg 12-Sep-2017: linked picture of orchestra removed – picture doesn’t exist anymore]. We don’t need another player: we clearly have enough of those! What we need is a co-ordinator.
In an orchestra, the conductor co-ordinates. For Word’s numbering, the mechanism we use to organize and co-ordinate paragraph numbering is a List Style. The List Style co-ordinates. It doesn’t do the actual work of formatting text. We leave that to paragraph styles.
So, we need:
a List Style as the co-ordinating mechanism for the numbering, and
a paragraph style for each heading level (Word allows, actually requires, 9 levels).
Understanding List Styles
A List Style has 9 levels. Each level can be linked to a paragraph style. And, each level stores information about how to number text to which that linked paragraph style has been applied.
A List Style actually does two things.
A List Style creates a set or group of styles. Word comes with built-in paragraph styles named Heading 1, Heading 2, Heading 3. But there is no connection between them. They just happen to share similar names. A List Style ‘groups’ those paragraph styles into some order. Only the List Style knows that Heading 1 is followed by Heading 2 and that it is followed by Heading 3. There are 9 levels in any List Style.
A List Style stores the information about how to number each level. That includes the format of the number ( “1” or “a” or “i”), whether the number is preceded by text (eg “Chapter 1” or “Part A”), whether the number includes previous levels’ numbers (eg paragraph 1.4.3), and the indents (the distance from margin to number and from number to text).
Set up your Heading paragraph styles
There are good reasons for using the built-in Heading styles.
Before you begin the numbering, make sure your Heading styles are set up appropriately.
Modify the Heading 1 style so that it is based on “No style”. Modify Heading 2 so it’s based on Heading 1. Modify Heading 3 based on Heading 2. And so on. Not everyone does this, but I find it useful because of the way the formatting of Word’s styles cascade.
Now, modify the Paragraph settings of every Heading style so that the Left Indent is 0, and the Special indent is set to (none). Do this even if you want your headings to be indented from the left margin, and even if you want a hanging indent. Why? Because for outline-numbered styles, we will set the paragraph indent and the hanging indents (if any) when we set up the numbering.
Create a list style
Figure 1: Choose the Multilevel list menu
From the menu, choose Define New List Style (Figure 2).
Figure 2: On the Multilevel list menu, choose the Define New List Style option.
In the Define New List Style dialog (Figure 3), do (only) two things:
Give your list style a name. Hint: Give it aplural name. That makes it clear that this is a list style that’s controlling more than one paragraph style. And, give it a name directly related to the paragraph styles you’re going to use. We’re going to use paragraph styles Heading 1, Heading 2, Heading 3 etc. So I suggest that you name the list style as Headings.
We’re now in the Modify Multilevel List dialog box (Figure 5). The list style is the co-ordinating mechanism for the whole “set” of paragraph styles we’ll use. So we set up all levels of numbering in this one dialog box.
To set up the numbering:
Attach the Heading paragraph styles to the 9 levels in the list style. To do that:
Now we tell Word about the numbering itself for Level 1
Delete anything in the ‘Enter formatting for number” box.
If you want the numbering to start with some text (eg to number a paragraph as “Chapter 1” or “Section 1”) then enter the text including any space in the ‘Enter formatting for number’ box. Leave the insertion point after your text.
From the Number style for this level list, choose the kind of numbering you want.
Set up numbering for levels 2 to 9.
Delete anything in the ‘Enter formatting for number” box.
If you want to include a previous level’s numbering, then use the ‘Include level number from’ box. If you want punctuation after each level, add it into the ‘Enter formatting for number’ box as you go.
For example, for Level 2, I might want the numbering to be “1.1”. That is, I want the Level 1 number and the Level 2 number. So, from the ‘Include level number from’ box, I choose ‘Level 1’. Then I type a full stop (full point, period, whatever). Then I choose from the ‘Number style for this level’ box.
You have to do each previous level separately. By the time you come to do Level 9, if you want paragraphs numbered 184.108.40.206.220.127.116.11.1, you need to add Level 1, Level 2, Level 3 etc, all the way to Level 8. This can get tedious, but hang in there!
From the Number style for this level list, choose the kind of numbering you want for the current level.
Repeat for each of levels 3 to 9. If you don’t want numbering for a level, leave the ‘Enter formatting for number’ box empty.
The hard way is to set the ‘Aligned at’, ‘Text indent at’ and ‘Add tab stop at’ boxes individually. Just remember that they’re all measured from the left margin.
My finished settings look like Figure 5.
Figure 5: The finished settings in the Modify Multilevel List dialog
OK, OK back to your document.
How to apply the Heading styles to your text
So you have set up your List Style. But we don’t ever use the List Style. Instead, we format paragraphs using the Heading 1, Heading 2 etc paragraph styles. Because you linked the heading paragraph styles to the List Style, the heading styles will now use the numbering you set up in the List Style.
The conductor doesn’t produce any sound: musicians do that. And you won’t find a part for the conductor in the score.
The list style doesn’t format your text: paragraph styles do that. And you won’t find the list style in the Styles pane.
Apply your paragraph styles to text. We don’t ever actually use the list style.
How to apply Heading 1 style to a paragraph
To apply the numbering to one or more paragraphs in your document:
How to create a lower-level heading (or: how to demote a heading)
Figure 6: Use the Increase Indent button to demote a paragraph (ie indent it to the right)
You can create lower levels of headings by applying the paragraph styles Heading 2, Heading 3 etc. There are lots of ways to apply a paragraph style to your text. Here are three particularly relevant to headings:
How to edit your numbering scheme
Your numbering scheme is stored in your Headings list style. It’s not stored in the individual paragraph styles. Therefore:
Edit the individual paragraph styles if you want to change paragraph settings (eg space before or after) or the font of the text that follows the heading text (eg to make it big or pink or bold). To edit an individual paragraph style, see How to modify styles in Microsoft Word.
Edit the list style if you want to change the numbers, the position between number and text, the size of the number itself and so on. To edit your list style:
Figure 7: Choose the Multilevel list menu
You will see the Headings list style highlighted at the bottom of the menu.
Is all this really necessary? Can’t I just use the List Library?
If using the List Library on the Multilevel List menu (see Figure 2 or Figure 8 ) works for you, then go for it! For quick’n’dirty work, it may be just the thing.
For a corporate template that will be used by hundreds or thousands of users, it’s probably not the best solution. For really big complicated documents, or documents where you have to cut and paste from one document to another a lot, then the List Library may let you down.
For more information, directly from Microsoft’s Word development team, see [NOTE: outdated links removed by Lene Fredborg 29-Dec-2016] The Many Levels of Lists and Multilevel Lists vs List Styles.
Too good to be true?
Related articles on other sites
And, read from people in Microsoft’s Word development team especially Stuart Stuple’s The Why Behind Our Styles and Lists Designs.
Related articles on this site
How to create numbered headings or outline numbering in your Microsoft Word document. How to number headings and figures in Appendixes in Microsoft Word
Photograph of horn players taken at National Music Camp, Geelong Grammar, January 1993. I have no recollection of why all the horn players were wearing silly hats, but National Music Camp has a fine tradition of encouraging innocent pranks and general merriment-as well as damned hard work-so it’s not entirely surprising. What’s more puzzing is why I kept the photo all these years!
John Curro, conductor of the Queensland Youth Orchestra who taught me more than I’ll ever know.
How To Add An Outline To Text In Word 2013
Word 2013 has a lot of formatting capabilities for the text and images that you include in your document. Some of the more basic ones, like Bold, Italics, and font style changes are things that most Word users become familiar with early on, but there are other formatting options that you might not have cause to use. One of these is the Outline feature, which applies a colored outline effect to the selected text in the document.
Our guide below will show you how to use Word’s Outline effect to modify the appearance of the text in your document. You can even adjust the thickness and style of the outline effect if you are trying to achieve a particular appearance.
How to Make Outline Text in Word 2013
The steps in this article are going to show you how to use the Outline font effect in Word 2013. This adds a color to the selected text in your document. The effect is similar to what your text would look like if you just changed the color. However, it does make the text appear thicker. The effect becomes considerably more noticeable as the font size increases.
Step 1: Open your document in Word 2013.
Are you working with pictures in your Word document, and there’s a border around a picture that you want to get rid of? Learn how to remove borders from pictures in Word 2013 so that picture is displayed borderless in the document.
Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.
After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.
His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.
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How To Write A Conclusion: Outline And Examples
Knowing how to write a conclusion is one of essential skills that most college students should master in order to deliver successful essays. Just like thesis statement and intro, correct ending paragraph, be it term paper or reflection essay, shows confidence and depth of analysis provided by writer. This guide reviews conclusion structure rules, based on templates and examples that can help you come up with great ideas and continue writing. Remember that you can get instant assistance with any type of assignment, including thematic essay assistance in subject of preference.
What is a Conclusion Paragraph and Why is it Important?
Last paragraph of an essay is much more than wrapping up arguments, statements, and ideas in a short piece of text, presenting clear and condensed summary. In reality, most professors in the United States expect to see thesis statement processed with additional analysis. What makes conclusion paragraph important is aiming to prove that paper’s goals have been accomplished or help audience come closer to author’s vision. One should write a deeper reflection of thesis statement and show whether aims have been accomplished and what has been learned. It is especially important for research papers where author should reflect depth and strategic thinking skills.
More importantly, last sentence that sums up written content should contain either a call to action (CTA) or inspire an audience for further reading, leaving sufficient room for thinking. Knowledge how to conclude an essay includes use of assumptions and display of emotional element, if applicable.
Strategies for Writing an Effective Conclusion
Most students find it difficult to finish tasks due to word count limits or abundance of ideas presented in an assignment. Knowing how to start a conclusion becomes easier if one approaches it as mini version of a larger task. Of course, no new ideas can ever be introduced, therefore, sum up complex contents with several bullet points without using them in text.
Start with a brief summary of key ideas by stating whether they are accomplished (especially when doing extensive research).
Call for action and make suggestions for additional reading.
Demonstrate confidence as you narrate, letting reader see that one knows what he or she is talking of.
Restating thesis, remember to use one main sentence, followed by supporting information.
If applicable, insert open question to make audience think.
What to Avoid While Writing a Conclusion
Avoid jumping to new suggestions that have not been discussed or mentioned in body paragraphs. For example, if writing about plastic bottles hazard for health, do not come up with something new as to how this problem may be resolved.
Do not use “In conclusion” or “Summing it up” parts since it is already clear that you reached the end of the document.
Ensure that if you promised to bring 5 arguments in intro, sum them all in different wording, making them revealed for a target audience.
When making CTA, do not be overly emotional, but maintain a balance between confidence and sounding overly excited.
Remember that when you write a conclusion it should not be the same as summary. For example, if one seeks how to write a conclusion, summary becomes analysis of main points with personal outcome. Show what you have learned, not what you found as it is already obvious.
When writing analysis concluding paragraph, do your best to sound professional and suggest for additional research or express opinion regarding possible improvements that could be made.
Useful Phrases When Starting The Final Part
An implemented research makes it possible to conclude that…
Studying opinions from both camps of given issue shows…
Researching all five points demonstrates that offered solution will work only if…
Choosing to analyze works of C.S. Lewis has contributed to understanding…
I would like to emphasize once again on lack of proper medical equipment, as survey proved…
Of course, these are only conclusion template examples that demonstrate how you should write an ending. There may be different strategies that keep reader interested, just have a clear connection to provided thesis and arguments presented. Let us proceed with actual samples that you may use as a guide for own tasks.
Conclusion Examples From Our Experts
Write a Conclusion for Article Analysis: Analyzing article by Jake Sanders, I came to conclusion that his views are biased because of years spent in Navy service, which shaped his personality. Ethical standards cannot exist within locked medium or environment and should adhere to common moral principles. In my opinion, one must think outside one’s comfort zone and focus on how situation and specific behavior challenges are seen by casual observers. There is only hope that such attitude will help naval officers adjust to post-service daily life. Write a Conclusion for Law Research Paper: Researching provided arguments, it is possible to assume that not all participants of court case Bunbury VS. People of Chicago had same motives for being present. Financial interests involved caused additional pressure and made jury consider several breaks during process. I believe that is a clear example of incorrect analysis of legal process that present how people in power still maintain to control legislative structures. Unfortunately, there are no revisions of past hearings yet. Will there be notes made by officials involved still remains an open matter because of corporate ethics and inability of current system to remain transparent. Write A Conclusion Personal Reflection: Visiting St. Matthew’s Church has helped me see not only architectural design, but also showed me how structural patterns of construction reflect culture of various decades. I learned that no matter how our present perceptions change, cultural monuments help us remember of past customs and traditions, keeping us united across generations. I have not only become inspired to visit more historical sights in the future, but research forgotten objects in my neighborhood. As a future major in Architecture and Design, I am sure that there are enough significant places to study and contribute to local culture and preservation of national heritage of the United States.
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