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Using a table of contents in your document makes it easier for the reader to navigate. You can generate a table of contents in Word from the headings used in your document. Here’s how to do it.
Add a Table of Contents
Regardless of the size of your document, using a table of contents can direct the reader to exactly where they need to be. In addition to making the document more reader-friendly, a table of contents also makes it easier for the author to go back and add or remove content if necessary.
By default, Word generates a table of contents using the first three built-in heading styles (Heading 1, Heading 2, and Heading 3). To apply heading styles, select the particular style from the “Home” tab. If you’re not happy with the types of heading styles available, you can change the default heading style.
You can manage this in two different ways. You can either apply the heading styles to each section after you’ve finished the document, or you can add them as you go.
Once you’ve applied your heading styles, it’s time to insert your table of contents. The first thing you need to do is put the cursor where you want the table of contents to appear. Once ready, head over to the “References” tab and select “Table of Contents.”
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A drop-down menu will appear. Here, you can choose between the three different built-in tables.
The only difference between Automatic Table 1 and 2 is the title, which is “Contents” and “Table of Contents,” respectively. Selecting either Automatic Table 1 or 2 will create the table of contents using the names of the headings.
If you chose the “Manual Table” option from the “Table of Contents” drop-down menu, then it will insert a template for you that you will need to edit yourself.
You may notice in this table of contents that there are sub-levels. Each level represents a heading style in your document. So if you use the automatic table and you want sub-levels in your ToC, you will need to use heading 1 for level 1, heading 2 for level 2, and heading 3 for level 3.
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Updating the Table of Contents
Your table of contents will now be updated.
Removing the Table of Contents
At the bottom of the drop-down menu, select “Remove Table of Contents.”
Your table of contents will now be removed from your document.
How To Update Table Of Contents In Word
If you’ve ever tried to create or update a Table of Contents (TOC) in Microsoft Word, you’ll know that they can be a little difficult to get just right.
That’s why we have them already set up in all our Course Books and Workbooks. It’s just a matter of making sure that anything you want in the TOC has a Heading1 or Heading2 style on it. Then, when you create a Table of Contents, that text and the page numbers where it appears shows up.
However, TOCs have to be updated any time you make a change in your document. If you add something, change titles, or delete pages, it affects the whole Table. Then you’ll need to ‘update’ it.
Here’s a video demo of what you need to do whenever you change something that affects page numbering, or if you want to update the whole TOC. I used the Course Book from our ‘Blaze’ course, Shoestring Budget Startup, in the video:
Here’s an overview of all the steps from the video:
You’ll see that the whole area becomes grayed-out.
You’ll see a box pop-up with a few options. We’re just focusing on one here.
If you’ve made change to titles, or added or deleted sections, you’ll see a couple options.
Use ‘update page numbers only’ if you want to keep the table exactly as-is and just update the numbering. (Eg, if you’ve edited and added or deleted something that affects the numbering only.)
Use ‘update entire table’ if you want Word to regenerate the Table. You’ll need to do this if you’ve changed wording in Heading 1 or 2 titles in particular.
Step 5. Make any manual edits you need
When you ‘update entire table’, everything that has the style Heading 1 or 2 on it will show up in the table. However, this may include the title page and the Table of Contents itself.
You don’t need those in your TOC, so you can go into it manually and delete those lines.
You can also edit the font and manually change anything else after you’ve updated the table. Just put your mouse where you want to make edits and go ahead and edit as if you were in any other part of the document.
We usually manually delete the title page reference and the Table of Contents listing (since they’re already on that page anyway) when we create the TOC for you.
Now you know how to do the updates to the Table of Contents yourself!
Please let me know if that wasn’t clear and I’ll explain further 🙂
How To Create A Pivot Table In Excel 2010
Step-by-step instuctions for creating a pivot table in Excel 2010 or Excel 2007.
Preparing Your Pivot Table Data
Before you create a pivot table, make sure your data is organized correctly. There are instructions on the following pages, for setting up your source data in a table, organized into rows and columns.
Getting Started Use a Dynamic Data Source
In this example the source data contains information about property insurance policies. Each row has the details about one insurance policy, such as the region, state, construction type and the value of the insured property.
Creating a Simple Pivot Table
Watch this short video to see the steps for creating a pivot table, after the data has been prepred. Written instructions are below the video.
This tutorial has a quick overview of creating a pivot table. For a more detailed tutorial, go to the How to Plan and Set Up a Pivot Table page.
After your source data is prepared, you can create a pivot table. We’ll create a pivot table that shows the total insured value in each of the four regions where we sell insurance.
Select any cell in the source data table.
Adding Fields to the Pivot Table
An empty pivot table is created in your workbook, either on a new sheet, or the existing sheet that you selected. When you select a cell within the pivot table, a PivotTable Field List appears, at the right of the worksheet.
We want to see the total insured value in each of the four regions, so we’ll add the Region and InsuredValue fields to the pivot table.
In the PivotTable Field List, add a check mark to the Region field. The Region field is automatically added to the pivot table, in the Row Labels area.
Add a check mark to the InsuredValue field, and it will be automatically added to the Values area. You can now see the total insured value in each region.
Modifying the Pivot Table
After you’ve created a pivot table, you can add more fields, remove fields, or move the fields to a different location in the pivot table layout. We’ll remove the Region field, and add the Location field, to see the value of Rural policies compared to Urban.
The pivot table now shows the totals for Rural and Urban locations.
Test the Pivot Table
You can see a completed version of a pivot table based on the insurance policy data, with a few more fields added to the layout.
The pivot table demonstration is interactive, so you can use the Report Filters, at the top of the pivot table, to limit the amount of data that is being summarized.
Download the Sample File
More Pivot Table Resources
Pivot Table Blog Pivot Table Article Index
Pivot Table Video Index
How to Plan and Set Up a Pivot Table
How To Insert A Table In Microsoft Word 2013
Insert a Small Table in Word
To insert the table:
Select the Insert tab.
Move your mouse over the desired number of columns and rows.
Your table is inserted into your Word document with evenly spaces columns and rows.
Insert a Larger Table
You aren’t limited to inserting a 10 X 8 table. You can easily insert a larger table into your document.
To insert a large table:
Select the Insert tab.
Select Insert Table from the drop-down menu.
Select the number of columns to insert in the Columns field.
Select the number of rows to insert in the Rows field.
Select the Autofit to Window radio button.
These steps will insert a table with the desired columns and rows and automatically resize the table to fit your document.
Draw Your Own Table Using Your Mouse
Microsoft Word lets you draw your own table using your mouse or by tapping your screen.
Select the Insert tab.
Select Draw Table from the drop-down menu.
4. Draw a rectangle the size of the table you want to make the table’s borders. Then draw lines for columns and rows inside the rectangle.
Insert a Table Using Your Keyboard
Here is a trick that not many people know about! You can insert a table into your Word document using your keyboard.
To insert a table using your keyboard:
Press the + on your keyboard.
Press Tab or use your Spacebar to move the insertion point to where you want the column to end.
Press the + on your keyboard. This will create 1 column.
Repeat steps 2 through 4 to create additional columns.
Press Enter on your keyboard.
This creates a quick table with one row. To add more rows, simply press your Tab key when you are in the last cell of the column.
Give It a Try
Now that you have seen the easiest ways to insert a table, give one of these methods a try in your documents. You can insert a small, easy table or go for a larger, more complex table. Word also gives you the flexibility to draw your own table, and they even snuck in a keyboard shortcut for you to use!
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