Đề Xuất 2/2023 # How To Find And Replace Text In Word # Top 8 Like | Beiqthatgioi.com

Đề Xuất 2/2023 # How To Find And Replace Text In Word # Top 8 Like

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Microsoft Word is the most popular application for word processing. No matter if you’re a student who needs to write up an essay or a business owner looking to make company reports, Word has you covered.

When you’re writing lengthy documents, it’s quite tedious and nearly impossible to manually make a lot of edits to your file. This includes replacing words. You might also notice that it becomes harder to find specific words in your file. Microsoft thought of this and made it possible to quickly find and even replace text in a Word document.

Our article will guide you through the steps necessary to do this, even if you’re a complete beginner to Word.

Things you’ll need

A device with Microsoft Word installed and activated.

Let’s get right into it.

Launch Word. You can do this by locating where it is on your computer:

You’ll see the welcome screen. Here, you can either open an existing document or start working on a new one.

We hope that this article was able to guide you through everything you need to know about finding and replacing text in Word documents. Don’t forget to share this article with your friends, classmates, colleagues or employees who need help getting started with Word. If you want to learn more about Word or other Microsoft Office suite applications, feel free to browse our section of guides.

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Find And Replace Text Or Other Items

You can quickly search for every occurrence of a specific word or phrase.

In the Find what box, enter the text that you want to search for.

Select any other options that you want.

Replace text

You can automatically replace text – for example, you can replace “Acme” with “Apex.”

In the Find what box, enter the text that you want to search for.

In the Replace with box, enter the replacement text.

Select any other options that you want.

Find and replace specific formatting

You can search for and replace or remove character formatting. For example, find a specific word or phrase and change the font color, or find specific formatting such as bold and remove or change it.

In the Find what box, do one of the following:

To search for text without specific formatting, enter the text.

Find and replace paragraph marks, page breaks, and other items

You can easily search for and replace special characters and document elements such as page breaks and tabs.

In the Find what box, do one of the following:

Type a code for the item directly in the Find what box.

If you want to replace the item, enter what you want to use as a replacement in the Replace with box.

Tip

Find and replace noun or adjective forms or verb tenses

You can search for:

Singular and plural noun forms

For example, replace “apple” with “orange” at the same time that you replace “apples” with “oranges”.

All adjective forms

For example, replace “worse” with “better” at the same time that you replace “worst” with “best”.

All tenses of a root verb

For example, replace “sit” with “stand” at the same time that you replace “sat” with “stood”.

Select the Find all word forms check box.

In the Find what box, enter the text you want to find.

If you want to replace the text, enter the replacement text in the Replace with box.

To cancel a search in progress, press ESC.

Notes

Use the same part of speech and tense for both the search and replacement text. For example, search for “see” and replace it with “observe” (both are verbs in the present tense).

Search by using wildcards

Use wildcards to find and replace

For example, use the asterisk (*) wildcard to search for a string of characters (“s*d” finds “sad” and “started”).

Select the Use wildcards check box.

Enter a wildcard character in the Find What box. Do one of the following:

Type a wildcard character directly in the Find what box.

If you want to replace the item, enter what you want to use as a replacement in the Replace with box.

Notes

When the Use wildcards check box is selected, Word finds only the exact text you specify. (Notice that the Match case and Find whole words only check boxes are unavailable (dimmed) to indicate that these options are automatically on; you can’t turn off these options.)

To search for a character that’s defined as a wildcard, type a backslash () before the character. For example, type ? to find a question mark.

Wildcards for items you want to find and replace

To find:

Any single character Type ? For example, s?t finds “sat” and “set”. Any string of characters Type * For example, s*d finds “sad” and “started”. The beginning of a word Type <

For example, <(inter) finds “interesting” and “intercept”, but not “splintered”.

For example, w[io]n finds “win” and “won”.

Any single character in this range Type [-] For example, [r-t]ight finds “right” and “sight”. Ranges must be in ascending order. Any single character except the characters in the range inside the brackets Type [!x-z]

For example, t[!a-m]ck finds “tock” and “tuck”, but not “tack” or “tick”.

Exactly n occurrences of the previous character or expression

Type {n}

For example, fe{2}d finds “feed” but not “fed”.

At least n occurrences of the previous character or expression

Type {n,}

For example, fe{1,}d finds “fed” and “feed”.

From n to m occurrences of the previous character or expression

Type {n,m}

For example, 10{1,3} finds “10”, “100”, and “1000”.

One or more occurrences of the previous character or expression

Type @

For example, [email protected] finds “lot” and “loot”.

Notes

You can use the n wildcard to search for an expression and then replace it with the rearranged expression. For example, type (Newton) (Christie) in the Find what box and 2 1 in the Replace with box. Word will find “Newton Christie” and replace it with “Christie Newton”.

Search by using codes

Use codes to find and replace

Enter a code in the Find What box. Do one of the following:

If you want to replace the item, enter what you want to use as a replacement in the Replace with box.

Codes for items you want to find and replace

As specified, some codes work only if the Use wildcards option is on or off.

Codes that work in the Find what or Replace with box

To specify:

Paragraph mark () Type ^p (doesn’t work in the Find what box when wildcards are on) or type ^13 Tab character () Type ^t or type ^9 ASCII character Type ^nnn, where nnn is the character code ANSI character Type ^0nnn, where 0 is zero and nnn is the character code Em dash (- ) Type ^+ En dash ( – ) Type ^= Caret character Type ^^ Manual line break () Type ^l or type ^11 Column break Type ^n or type ^14 Page or section break Type ^12 (when replacing, inserts a page break) Manual page break Type ^m (also finds or replaces section breaks when wildcards are on) Nonbreaking space () Type ^s Nonbreaking hyphen () Type ^~ Optional hyphen () Type ^-

Code that works in the Find what box only (when wildcards are on)

Picture or graphic (inline only) Type ^g

Codes that work in the Find what box only (when wildcards are off)

Any character Type ^? Any digit Type ^# Any letter Type ^$ Unicode character Type ^Unnnn where nnnn is the character code Picture or graphic (inline only) Type ^1 Footnote mark Type ^f or type ^2 Endnote mark Type ^e Field Type ^d Opening field brace (when field codes are visible) Type ^19 Closing field brace (when field codes are visible) Type ^21 Comment Type ^a or type ^5 Section break Type ^b Em space (Unicode) Type ^u8195 En space (Unicode) Type ^u8194 White space Type ^w (any combination of regular and nonbreaking spaces, and tab characters)

Codes that work in the Replace with box only

Windows Clipboard contents Type ^c Contents of the Find what box Type ^&

Notes

If you include the optional hyphen code, Word finds only text with optional hyphens in the position you specified. If you omit the optional hyphen code, Word finds all matching text, including text with optional hyphens.

If you’re searching for graphics, Word finds only inline graphics; Word does not find floating graphics. By default, Word inserts imported graphics as inline graphics, but you can change a floating graphic to an inline graphic.

To find a character using the Unicode value, select the Match Case check box. If you clear the Match Case check box, Word searches all instances of uppercase and lowercase characters specified by the value.

Find And Replace In Word

You can use the Navigation pane to search for specific words or phrases in a document.

The Navigation pane appears on the left, displaying the Results view.

Press Ctrl + F.

The search runs automatically. Results are highlighted in the document, and the Navigation pane lists all instances of the word.

You can use the arrows under the search box to jump to the Previous or Next search result.

The Navigation pane closes.

To search your documents for more specific items, such as certain capitalization or only whole words, use Advanced Find.

Select Advanced Find.

The Find and Replace dialog box opens.

Type the word you’re looking for in the Find box.

By default, the Find and Replace dialog box only shows the basics—a search field. There are more options available if you expand the dialog box.

You can choose to exactly match the case or only search for whole words. You can also use wildcards, or ignore punctuation and spacing.

Word navigates to and selects the next instance that fits the additional criteria.

The Find and Replace dialog box closes.

Replace Text

If you’ve spelled something incorrectly in multiple places, Word can fix them all with just a few steps.

The Find and Replace dialog box opens to the Replace tab.

Type the word you need to replace in the Find what text field.

Type the word you need to replace in the Replace with text field.

Select a replacement option.

Replace All: Fixes all instances of the word at once.

Once all the instances of the word have been replaced, a dialog box will pop up to let you know it’s complete.

The Find and Replace dialog box closes.

How To Quickly Highlight Recurring Text In Word

Highlighting text in Microsoft Word is easy if you know these two shortcuts.

Highlighting is a common task in Microsoft Word because it allows the reader to quickly find specific words or phrases. If the text occurs a lot, manually highlighting all instances would be tedious, and fortunately is unnecessary. In this article, I’ll show you two ways to highlight recurring text: using Word’s Find & Replace and Find options. Both are good tools to know when you want to review surrounding text rather than make a blanket change. Both are easy but come with a few limitations.

Disclosure:LEARN MORE: Office 365 for business TechRepublic may earn a commission from some of the products featured on this page. TechRepublic and the author were not compensated for this independent review.

I’m using (desktop) Office 365, but you can use earlier versions. You can work with your own document or download the simple demonstration .docx file. It doesn’t work in the browser edition.

How to highlight in Word using Find & Replace

Figure A

When highlighting recurring text, you might turn to Replace first, but you’ll find highlighting on the Find tab, not Replace. Let’s run through a simple example by adding a green highlight to every instance of the word video in the demonstration document:

First, choose the highlight color. This step might not matter, but it’s important to note that Word will apply the current highlight, which might happen to be no highlight at all. For our purposes, choose green from the Text Highlight Color dropdown in the Font group (on the Home tab).

In the Find What control, enter video

From the Reading Highlight, choose Highlight All. Figure A shows the highlights.

If you highlight another word or phrase-regardless of the highlight color you use-Word will remove the results of the Highlight All task.

If you remove the highlight from any of the highlighted instances, Word will remove them all.

After highlighting, you can quickly peruse your document and make updates as necessary. The highlighting will stay in place until you remove it. You can even save the highlights.

However, all this quick highlighting has its limits:

Now, let’s do the same thing using Find in the Navigation pane.

In the text control, enter video and press Enter. Word will automatically highlight all instances (Figure C).

Figure B

Figure C

How to highlight in Word using Find

There’s more than one way to highlight recurring text, and you’ll want to be familiar with both. This time we’ll use the Find option, but you can skip choosing a highlight color because Word will ignore the setting. Now, do the following:

The same caveats apply as before when trying to work with subsequent highlighting. In addition, when you close the Navigation pane, all highlights disappear. For this reason, I find this option less flexible, but if you’re working in the Navigation pane for other reasons, it works well.

Stay tuned

In a subsequent article, I’ll show you how to replace one highlighting color with another! If you have any cool highlight tips, please share them in the Comments section below.

Also see

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