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Scenario:

Many times when working with long scattered data, we need to first clean data before working on it. It takes time and you just wanted to extract some queries. To extract data, you generally use the VLOOKUP function . But when we have long data with many column fields, then it gets messy because VLOOKUP function requires the correct column index as number, or else the formula returns error. Right there, below is the formula explanation for this kind of problem.

How to solve the problem?

For this we will use the MATCH function . If you haven’t heard of this function, get used to it. It is an excel lookup function which returns the Index of the lookup value in the array. Here we need to get Index number of the column name. Then we will proceed to further step How to lookup values in tables using the MATCH function. Below is the Generic formula

Generic formula:

column_name : lookup value

table_header : table header array

0 : lookup for exact match

Example :

All of these might be confusing to understand. Let’s understand the formula with explanation and example. Here we have a data table in Sheet 1 ($A$1:$U$9995). So we have the table header as A1:U1 (The first row of the table).

Use the formula

Explanation:

MATCH function looks up value in C4 cell “Order ID”

Sheet1!$A$1:$U$1 is the lookup array argument.

0 argument is given to look up for exact match.

Use the formula.

MATCH index in VLOOKUP function:

Now we have the solution for, how to get the column index of the table. We can use the formula as input to the VLOOKUP function. For example, we need the product name bought by the customer name “Pete Kriz”.

Use the formula:

Note: make sure lookup value in D10 (Pete Kriz) must be in the first column of the table.

Here are all the observational notes regarding using the formula.

Notes:

The formula works for text and numbers both.

The function returns the #NA error if the lookup array argument to the MATCH function is not of the same length of the table array.

The formula returns an error if lookup_value doesn’t match the value in the table lookup_array.

The function matches the exact value as the match type argument to the MATCH function is 0.

Use the argument -1 for less than, 0 for exact match and 1 for the greater than the lookup match.

The lookup values can be given as cell reference or directly using quote symbol ( ” ) in the formula as arguments.

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## Word: Change Caption Numbering From Sequential To Chapter Numbering

March 31, 2014

Scenario:

You have a Word document that uses outline numbering for each chapter/section heading (e.g. 1.1, 1.2, 2.4.3 etc.).

You have table and figure captions in this document that are numbered in two long sequences – one for tables, one for figures (e.g. Table 1 through 53; Figure 1 through 26).

You want to convert the caption number sequences from a single number sequence to a separate sequence in each chapter/section (e.g. Table 3.2 for the second table in chapter 3).

You want to do this because your document is long and readers can’t easily find the tables/figures they want as numbers like Table 34 are meaningless unless you find the table captions before/after ‘Table 34’. By changing the numbering sequence to include the chapter numbers, your readers will have guideposts to aid their search – if they are in Section 5, they will know that Table 3.2 is back in Section 3 and is the second table in that section.

Ultimately, you want to help your readers find the information they want as quickly as possible.

Prerequisites:

This set of steps ONLY works if you use automated outline numbering for your heading styles. This post does not describe how to set that up (instead see the links in this post: https://cybertext.wordpress.com/2008/09/23/word-2007-outline-numbering/).

***************

There are three main steps in this procedure – updating the table and figure caption numbering, then updating any cross-references that refer to these tables (including any List of Tables of List of Figures you’ve inserted).

Step 1: Update the caption numbering for tables

Place your cursor in front of ANY automated caption number for ANY table.

Change the Label to Table.

Select the Include Chapter Numbering check box.

Optional: Change the Separator. It’s unlikely you’ll need to change the Format or the Style, so leave those as they are.

Step 2: Update the caption numbering for figures

Place your cursor in front of ANY automated caption number for ANY figure.

Change the Label to Figure.

Select the Include Chapter Numbering check box.

Optional: Change the Separator. It’s unlikely you’ll need to change the Format or the Style, so leave those as they are.

Step 3: Update all the cross-references to the figures and tables throughout the document

Press Ctrl+A to select the entire document.

When finished, all your cross-references should now reflect the new numbering sequences. NOTE: Sometimes you have to repeat these steps and update a second time to get them to all update correctly.

See also:

[Links last checked March 2014]

## How To Increment A Value By Row Or Column In Excel

Generic Formula

Expression: This is the value, reference of expression with which you want to increment. It can be a hardcoded value or any expression that returns a valid output. It should be an absolute expression (in most cases).

Number of rows above the first formula: If you are writing this first formula in B3 then the number of rows above this formula will be 2.

[steps]: This is optional. This is the number of steps you want to jump in the next increment.

The Arithmetic operator between expression and formula can be replaced with other operators to suit the requirements of increment.

So that we are familiar with the generic formula, let’s see some examples.

Example 1: Create an Auto Increment Formula for ID Creation.

Using the general formula we write the below formula in Cell B4 and copy it down.

We have replaced the + operator with ampersand operator (&) since we wanted to concatenate. And since we are writing the first formula in Cell B4, we subtract 3 from ROW (). The result is here.

Example 2: Increment the ID every 2 steps

If you want to increment the ID every 2 steps then you will need to write this formula.

The result is:

C1 contains 100.

Next we subtract 3 from it (since there are 3 rows above the 4th row). It gives us 1. This is important. It should be a hard coded value so that it does not change as we copy the formula below.

Finally the value 1 is multiplied (or any other operation) by the starting expression. As we copy the formula below. ROW() returns 5 but subtracting value stays the same (3) and we get 2. And it continues to be the cell you want.

To add steps, we use simple multiplication.

Increment Values By Column

In the above examples we increment by rows. It will not work if you copy them in the next column of the same row.

In the above formula we used the ROW function. Similarly, we can use the COLUMN function.

Generic Formula to Increment by Columns

Number of columns on the left of the first formula: If you are writing this first formula in B3 then the number of columns on the left of this formula will be 1.

I am not giving any examples as it will be the same as the above examples.

Alternative with SEQUENCE Function

It is a new function only available for EXCEL 365 and 2019 users. It returns an array of sequential numbers. We can use it to increment values sequentially, by rows, columns or both. And yes, you can also include the steps. Using this function you will not need to copy down the formula, as Excel 365 has auto spill functionality.

So, if you want to do the same thing as you did in Example no 3. The SEQUENCE function alternative will be:

## How To Count The Number Of Words In A Cell Or A Range Cells In Excel?

How to count the number of words in a cell or a range cells in Excel?

You can easily count the number of words in MS Word, but Excel doesn’t have a built-in tool for counting the number of words in a worksheet. However, you can count the number of words in Excel with following methods:

Here are two formulas for you to count words in a single cell and in a range cells.

Count words in a single cell

Please enter this formula =IF(LEN(TRIM(A2))=0,0,LEN(TRIM(A2))-LEN(SUBSTITUTE(A2,” “,””))+1) into the Formula Bar, and then press the Enter key.

Note: In the formula, A2 is the cell you will count number of words inside.

You can see the result as below screenshot shown:

Count words in a range of cells with array formula

If you want to count the words in a range of cells, please enter formula =SUM(IF(LEN(TRIM(A2:A3))=0,0,LEN(TRIM(A2:A3))-LEN(SUBSTITUTE(A2:A3,” “,””))+1)) into the formula bar, and then press the Shift + Ctrl + Enter keys simultaneously to get the result. See screenshot:

Note: A2:A3 is the range with words you will count.

Count the number of words with User Defined Functions

Also, you can count the words in a cell with the User Defined Functions, please do as follows:

1. Press Alt + F11 keys together to open the Microsoft Visual Basic for applications window.

VBA code: Count number of words in a cell.

Function intWordCount(rng As Range) As Integer 'Update by Extendoffice 2018/3/7 intWordCount = UBound(Split(Application.WorksheetFunction.Trim(rng.Value), " "), 1) + 1 End Function2. Press the Alt + Q keys to close the Microsoft Visual Basic for Applications winodw. Select a blank cell in your worksheet, enter formula “=intwordcount(A2)” into the Formula Bar, and then press the Enter key to get the result. See screenshot:

Note: In the formula, A2 is the cell you will count number of words inside.

If you want to count number of words in a certain range, please apply the following method.

Count number of words in specified range with VBA code

The following VBA code can help you quickly count number of words in a specified range.

1. Press Alt + F11 keys together to open the Microsoft Visual Basic for applications window.

VBA code: Count number of words in selected range.

Sub CountWords() Dim xRg As Range Dim xRgEach As Range Dim xAddress As String Dim xRgVal As String Dim xRgNum As Long Dim xNum As Long On Error Resume Next xAddress = ActiveWindow.RangeSelection.Address Set xRg = Application.InputBox("Please select a range:", "Kutools For Excel", xAddress, , , , , 8) If xRg Is Nothing Then Exit Sub Application.ScreenUpdating = False If Application.WorksheetFunction.CountBlank(xRg) = xRg.Count Then MsgBox "Words In Selection Is: 0", vbInformation, "Kutools For Excel" Exit Sub End If For Each xRgEach In xRg xRgVal = xRgEach.Value xRgVal = Application.WorksheetFunction.Trim(xRgVal) xNum = Len(xRgVal) - Len(Replace(xRgVal, " ", "")) + 1 xRgNum = xRgNum + xNum End If Next xRgEach MsgBox "Words In Selection Is: " & Format(xRgNum, "#,##0"), vbOKOnly, "Kutools For Excel" Application.ScreenUpdating = True End SubThen another Kutools for Excel dialog box pops up to show you the total number of words in seleted range. See screenshot:

Before applying Kutools for Excel, please download and install it firstly.

2. In the Formulas Helper dialog box, please configure as follows.

In the Choose a formula box, select Count total words;Tips: You can check the Filter box, enter a key word to quickly filter the formula as you need.

In the Range box, specify the cell or range in which you want to count total words;

Then you will get the number of words in a specified cell or range.

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