Đề Xuất 6/2023 # How To Show Calculation Steps In Excel? # Top 13 Like

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How to show calculation steps in Excel?

When you do some calculations in Excel, and if there gets some error results in the end, you can view the calculation steps to find out where goes wrong and then correct it.

Show and view calculation steps with Evaluate Formula function

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How To Create A Pivot Table In Excel: A Step

The pivot table is one of Microsoft Excel’s most powerful — and intimidating — functions. Powerful because it can help you summarize and make sense of large data sets. Intimidating because you’re not exactly an Excel expert, and pivot tables have always had a reputation for being complicated.

The good news: Learning how to create a pivot table in Excel is much easier than you might’ve been led to believe.

But before we walk you through process of creating one, let’s take a step back and make sure you understand exactly what a pivot table is, and why you might need to use one.

What Is a Pivot Table?

A pivot table is a summary of your data, packaged in a chart that lets you report on and explore trends based on your information. Pivot tables are particularly useful if you have long rows or columns that hold values you need to track the sums of and easily compare to one another.

In other words, pivot tables extract meaning from that seemingly endless jumble of numbers on your screen. And more specifically, it lets you group your data together in different ways so you can draw helpful conclusions more easily.

The “pivot” part of a pivot table stems from the fact that you can rotate (or pivot) the data in the table in order to view it from a different perspective. To be clear, you’re not adding to, subtracting from, or otherwise changing your data when you make a pivot. Instead, you’re simply reorganizing the data so you can reveal useful information from it.

How to Use Pivot Tables

If you’re still feeling a bit confused about what pivot tables actually do, don’t worry. This is one of those technologies that’s much easier to understand once you’ve seen it in action. Here are seven hypothetical scenarios where you’d want to use a pivot table.

1. Compare sales totals of different products.

Say you have a worksheet that contains monthly sales data for three different products — product 1, product 2, and product 3 — and you want to figure out which of the three has been bringing in the most bucks. You could, of course, look through the worksheet and manually add the corresponding sales figure to a running total every time product 1 appears. You could then do the same for product 2, and product 3, until you have totals for all of them. Piece of cake, right?

Now, imagine that monthly sales worksheet of yours has thousands and thousands of rows. Manually sorting through them all could take a lifetime. Using a pivot table, you can automatically aggregate all of the sales figures for product 1, product 2, and product 3 — and calculate their respective sums — in less than a minute.

2. Show product sales as percentages of total sales.

Pivot tables naturally show the totals of each row or column when you create it. But that’s not the only figure you can automatically produce.

Let’s say you entered quarterly sales numbers for three separate products into an Excel sheet and turned this data into a pivot table. The table would automatically give you three totals at the bottom of each column — having added up each product’s quarterly sales. But what if you wanted to find the percentage these product sales contributed of all company sales, rather than just those products’ sales totals?

With a pivot table, you can configure each column to give you the column’s percentage of all three column totals, instead of just the column total. If three product sales totaled $200,000 in sales, for example, and the first product made $45,000, you can edit a pivot table to instead say this product contributed 22.5% of all company sales.

3. Combine duplicate data.

That’s where the pivot table comes into play. Instead of having to manually search for and combine all the metrics from the duplicates, you can summarize your data (via pivot table) by blog post title, and voilà: the view metrics from those duplicate posts will be aggregated automatically.

4. Get an employee head count for separate departments.

Pivot tables are helpful for automatically calculating things that you can’t easily find in a basic Excel table. One of those things is counting rows that all have something in common.

If you have a list of employees in an Excel sheet, for instance, and next to the employees’ names are the respective departments they belong to, you can create a pivot table from this data that shows you each department name and the number of employees that belong to those departments. The pivot table effectively eliminates your task of sorting the Excel sheet by department name and counting each row manually.

5. Add default values to empty cells.

Not every dataset you enter into Excel will populate every cell. If you’re waiting for new data to come in before entering it into Excel, you might have lots of empty cells that look confusing or need further explaining when showing this data to your manager. That’s where pivot tables come in.

You can easily customize a pivot table to fill empty cells with a default value, such as $0, or TBD (for “to be determined”). For large tables of data, being able to tag these cells quickly is a useful feature when many people are reviewing the same sheet.

How to Create a Pivot Table

Enter your data into a range of rows and columns.

Sort your data by a specific attribute.

Highlight your cells to create your pivot table.

Drag and drop a field into the “Row Labels” area.

Drag and drop a field into the “Values” area.

Fine-tune your calculations.

Now that you have a better sense of what pivot tables can be used for, let’s get into the nitty-gritty of how to actually create one.

1. Enter your data into a range of rows and columns.

Every pivot table in Excel starts with a basic Excel table, where all your data is housed. To create this table, simply enter your values into a specific set of rows and columns. Use the topmost row or the topmost column to categorize your values by what they represent.

For example, to create an Excel table of blog post performance data, you might have a column listing each “URL,” a column listing each URL’s “Post Title,” a column listing each post’s “Views to Date,” and so on. (We’ll be using that example in the steps that follow.)

2. Sort your data by a specific attribute.

When you have all the data you want entered into your Excel sheet, you’ll want to sort this data in some way so it’s easier to manage once you turn it into a pivot table.

Select “OK” on the bottom-right of the Sort window, and you’ll successfully reorder each row of your Excel sheet by the number of views each blog post has received.

3. Highlight your cells to create your pivot table.

Alternatively, you can highlight your cells, select “Recommended PivotTables” to the right of the PivotTable icon, and open a pivot table with pre-set suggestions for how to organize each row and column.

Note: If you’re using a version of Excel earlier than Excel 2016, “PivotTables” may be under “Tables” or “Data” along the top navigation, rather than “Insert.” In Google Sheets, you can create pivot tables from the “Data” dropdown along the top navigation.

4. Drag and drop a field into the “Row Labels” area.

Note: Your pivot table may look different depending on which version of Excel you’re working with. However, the general principles remain the same.

5. Drag and drop a field into the “Values” area.

Once you’ve established what you’re going to organize your data by, your next step is to add in some values by dragging a field into the “Values” area.

Sticking with the blogging data example, let’s say you want to summarize blog post views by title. To do this, you’d simply drag the “Views” field into the Values area.

6. Fine-tune your calculations.

The sum of a particular value will be calculated by default, but you can easily change this to something like average, maximum, or minimum depending on what you want to calculate.

Digging Deeper With Pivot Tables

You’ve now learned the basics of pivot table creation in Excel. But depending on what you need your pivot table for, you might not be done.

For example, you may notice that the data in your pivot table isn’t sorted the way you’d like. If were the case, Excel’s Sort function can help you out. Alternatively, you may need to incorporate data from another source into your reporting, in which case the VLOOKUP function could come in handy.

To take a deeper dive into the world of Excel and learn about its various functions, download our comprehensive guide, How to Use Excel.

Want more Excel tips? Check out these design tips for creating charts and graphs.

Editor’s note: This post was originally published in December 2018 and has been updated for comprehensiveness.

How To Show The Navigation Pane In Word 2010

There are various elements of the Microsoft Word 2010 program that you might only see intermittently, or which you might only know about from working on a version of the program on a different computer. One such element is the “Navigation” pane that can be shown at the left side of Word 2010’s program window. This pane offers a convenient place to browse through the pages of your document, or to search for text within the document.

The Navigation pane is a feature that can be viewed or hidden by adjusting a setting within the program. This setting will stay applied as Word 2010 is closed and opened so, if you have previously hidden the Navigation pane, or if it was never visible to begin with, then you can follow our guide below to learn how to show the pane and start using it.

Display the Navigation Panel in Word 2010

The steps in this article will show you how to display the Navigation column at the left side of the window in Microsoft Word 2010. This column will remain visible for the entire time that Word 2010 is open. Once you no longer need the Navigation pane, you can close it by unchecking the box that you check in Step 3 below.

Step 1: Open Microsoft Word 2010.

Step 3: Check the box to the left of Navigation Pane. You should now see this pane at the left side of your window.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

How To Unhide Sheets In Excel: Show Multiple Or All Hidden Sheets At A Time

How to unhide sheets in Excel

If you want to see just one or two hidden sheets, here’s how you can quickly unhide them:

Note. Excel’s Unhide option only allows you to select one sheet at a time. To unhide multiple sheets, you will have to repeat the above steps for each worksheet individually or you can unhide all sheets in one go by using the below macros.

How to unhide sheets in Excel with VBA

In situations when you have multiple hidden worksheets, unhiding them one-by-one might be very time consuming, especially if you’d like to unhide all the sheets in your workbook. Fortunately, you can automate the process with one of the following macros.

How to unhide all sheets in Excel

This small macro makes all hidden sheets in an active workbook visible at once, without disturbing you with any notifications.

Sub Unhide_All_Sheets() Dim wks As Worksheet For Each wks In ActiveWorkbook.Worksheets wks.Visible = xlSheetVisible Next wks End Sub

Show all hidden sheets and display their count

Like the above one, this macro also displays all hidden sheets in a workbook. The difference is that upon completion, it shows a dialog box informing the user how many sheets have been unhidden:

Sub Unhide_All_Sheets_Count() Dim wks As Worksheet Dim count As Integer count = 0 For Each wks In ActiveWorkbook.Worksheets wks.Visible = xlSheetVisible count = count + 1 End If Next wks MsgBox count & " worksheets have been unhidden.", vbOKOnly, "Unhiding worksheets" Else MsgBox "No hidden worksheets have been found.", vbOKOnly, "Unhiding worksheets" End If End Sub

Unhide multiple sheets that you select

If you’d rather not unhide all worksheets at once, but only those that the user explicitly agrees to make visible, then have the macro ask about each hidden sheet individually, like this:

Sub Unhide_Selected_Sheets() Dim wks As Worksheet Dim MsgResult As VbMsgBoxResult For Each wks In ActiveWorkbook.Worksheets If wks.Visible = xlSheetHidden Then MsgResult = MsgBox("Unhide sheet " & chúng tôi & "?", vbYesNo, "Unhiding worksheets") If MsgResult = vbYes Then wks.Visible = xlSheetVisible End If Next End Sub

Unhide worksheets with a specific word in the sheet name

In situations when you only want to unhide sheets containing certain text in the their names, add an IF statement to the macro that will check the name of each hidden worksheet and unhide only those sheets that contain the text you specify.

In this example, we unhide sheets with the word “report” in the name. The macro will display sheets such as Report, Report 1, July report, and the like.

To unhide worksheets whose names contain some other word, replace “report” in the following code with your own text.

Sub Unhide_Sheets_Contain() Dim wks As Worksheet Dim count As Integer count = 0 For Each wks In ActiveWorkbook.Worksheets wks.Visible = xlSheetVisible count = count + 1 End If Next wks MsgBox count & " worksheets have been unhidden.", vbOKOnly, "Unhiding worksheets" Else MsgBox "No hidden worksheets with the specified name have been found.", vbOKOnly, "Unhiding worksheets" End If End Sub

How to use the macros to unhide sheets in Excel

To use the macros in your worksheet, you can either copy/paste the code in the Visual Basic Editor or download the workbook with the macros and run them from there.

How to insert the macro in your workbook

You can add any of the above macros to your workbook in this way:

Open the workbook with hidden sheets.

Press

Alt + F11

to open the Visual Basic Editor.

Paste the code in the Code window.

Press

to run the macro.

For the detailed step-by-step instructions, please see How to insert and run VBA code in Excel.

Download the workbook with the macros

Alternatively, you can download our sample workbook to unhide sheets in Excel that contains all of the macros discussed in this tutorial:

Unhide_All_Sheets – unhide all worksheets in an active workbook momentarily and silently.

Unhide_All_Sheets_Count – show all hidden sheets along with their count.

Unhide_Selected_Sheets – display hidden sheets you choose to unhide.

Unhide_Sheets_Contain – unhide worksheets whose names contain a specific word or text.

To run the macros in your Excel, you do the following:

Open the downloaded workbook and enable the macros if prompted.

Open your own workbook in which you want to see hidden sheets.

For example, to unhide all sheets in your Excel file and display the hidden sheets count, you run this macro:

How to show hidden sheets in Excel by creating a custom view

So, what we are going to do now is create the Show All Sheets custom view. Here’s how:

That’s it! All hidden sheets will be shown immediately.

How to check if a workbook contains any hidden sheets

Note. This method does not show

This method does not show very hidden sheets . The only way to view such sheets is to unhide them with VBA.

Cannot unhide sheets in Excel – problems and solutions

If you are unable to unhide certain sheets in your Excel, the following troubleshooting tips may shed some light why.

1. The workbook is protected

2. Worksheets are very hidden

If your worksheets are hidden by VBA code that makes them very hidden (assigns the xlSheetVeryHidden property), such worksheets cannot be displayed by using the Unhide command. To unhide very hidden sheets, you need to change the property from xlSheetVeryHidden to xlSheetVisible from within the Visual Basic Editor or run this VBA code.

3. There are no hidden sheets in the workbook

This is how you unhide sheets in Excel. If you are curious to know how to hide or unhide other objects such as rows, columns or formulas, you will find full details in the below articles. I thank you for reading and hope to see you on our blog next week!

Macros to unhide worksheets in Excel