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Presentations are more audience driven than ever, and the traditional first-to-last linear sequence is often inadequate. You need the flexibility to display slides in any order you please. Thanks to PowerPoint 2016’s new Zoom feature, you can do so by customizing your presentation to achieve a more flexible flow. Move from one slide to any other, wherever the conversation takes you. In this article, I’ll show you how Zoom allows you and your audience, not the order of the slides, to decide where to zoom to next.
I’m using PowerPoint 2016. Office 365 started updating users with this feature last year, and everyone should have it by now. There’s no downloadable demonstration file. Instead, we’ll use a presentation template you can quickly access.
The demo file
Choose a presentation template.
I purposely chose a presentation with no sections and several slides, so you can experience Zoom with and without sections.
The Zoom options
There are three zooming options:
Summary Zoom populates a new slide with thumbnails that link to the slides and sections you choose. By default, this option will add a thumbnail for the first slide in each section if your presentation has sections.
Slide Zoom creates a link to any slide on the current slide.
Slide Zoom adds a link on the current slide to any slide in the presentation. To demonstrate, we’ll start in Normal view and add a link to slides 3, 8, and 12 as follows:
In the Links group, choose Slide Zoom from the Zoom dropdown. Notice that Section Zoom is disabled because there are no sections in this presentation. If you’re using a presentation with sections, this option won’t be disabled.
Select the slides you want to link to.
Check the slides.
Summary Zoom creates a navigation slide.
PowerPoint adjusts slide numbers automatically, depending on where you put the summary slide. I moved mine to the beginning so all slide numbers are increased by 1.
The summary slide provides quick access to other slides and sections.
You might be wondering why PowerPoint returns you to the summary slide after viewing slide 6. When you added the summary slide, PowerPoint created sections for you, as shown in Figure G. PowerPoint uses the slide titles as the section names (but you can change the names). By default, PowerPoint returns you to the summary slide when you reach the last slide in a section.
You can see the sections in Slide Sorter.
Section Zoom displays the first slide in each section.
A traditional presentation starts with the first slide and ends with the last slide. In contrast, Zoom lets you take control of where you go next. You can add section and slide links to any slide or you can create a summary slide with several links. Zoom won’t improve your presentation, but it will enhance your delivery. Next month, I’ll show you several ways to customize Zoom.
Send me your question about Office
I answer readers’ questions when I can, but there’s no guarantee. Don’t send files unless requested; initial requests for help that arrive with attached files will be deleted unread. You can send screenshots of your data to help clarify your question. When contacting me, be as specific as possible. For example, “Please troubleshoot my workbook and fix what’s wrong” probably won’t get a response, but “Can you tell me why this formula isn’t returning the expected results?” might. Please mention the app and version that you’re using. I’m not reimbursed by TechRepublic for my time or expertise when helping readers, nor do I ask for a fee from readers I help. You can contact me at firstname.lastname@example.org.
How To Use Vba In Powerpoint: A Beginner’S Guide
Here at BrightCarbon we’re always looking for new ways to improve our own PowerPoint productivity and then share that knowledge with the presentation community (that includes you, by the way!). One of the ways we do this is by using VBA code to automate and extend the functionality of PowerPoint. We publish free PowerPoint VBA code snippets here in our blog for you to use. This article explains how to grab the code from our articles and use it in your PowerPoint project, so that you can take your productivity to the next level!
Visual Basic for Applications (VBA) is a programming environment for Microsoft Office applications. It’s included with your installation of Office by default ( unless your system administrator has deactivated it ) . PowerPoint VBA provides you with a way to do one of two things using macros and add-ins:
int:If you ever find yourself repeating the same task over and over again, VBA could be your new best friend. Let’s say you have 100 slides and you need to unhide all hidden objects across all those slides . That could take you many eye-straining minutes, but with a PowerPoint VBA it takes around a second.
way in PowerPoint to get them back. PowerPoint :Sometimes PowerPoint doesn’t have the feature you need to complete your task . As an example, if you end up deleting default layouts from a template, there’s no easy This article includes PowerPoint VBA code to do just that!
How to open the VBE (Visual Basic Editor)
Getting to meet your VBA friend is very simple. With PowerPoint open and at least one presentation file open, press * on your keyboard. This will open the VBE (Visual Basic Editor):
Adding PowerPoint VBA code
You now have a module ready to paste the VBA code into from one of our blog articles :
‘ PowerPoint VBA Macro to display Hello World message. ‘ Copyright (c) 2019 BrightCarbon Ltd. All Rights Reserved. ‘ Source code is provided under Creative Commons Attribution License ‘ This means you must give credit for our original creation in the following form: ‘ “Includes code created by BrightCarbon Ltd. (brightcarbon.com)” ‘ Commons Deed @ http://creativecommons.org/licenses/by/3.0/ ‘ License Legal @ http://creativecommons.org/licenses/by/3.0/legalcode ‘ Purpose : Displays a dialog box with a Hello World text message. ‘ Author : Jamie Garroch ‘ Date : 06MAY2019 ‘ Website : https://brightcarbon.com/
Sub HelloWorld() MsgBox “Hello World!”, vbInformation + vbOKOnly, “This is my first VBA Macro” End Sub
You should now see something like this:
Ms Excel: How To Use The If
This Excel tutorial explains how to use the Excel IF-THEN-ELSE statement (in VBA) with syntax and examples.
The Microsoft Excel IF-THEN-ELSE statement can only be used in VBA code. It executes one set of code if a specified condition evaluates to TRUE, or another set of code if it evaluates to FALSE.
The IF-THEN-ELSE statement is a built-in function in Excel that is categorized as a Logical Function. It can be used as a VBA function (VBA) in Excel. As a VBA function, you can use this function in macro code that is entered through the Microsoft Visual Basic Editor.
Please read our IF function (WS) page if you are looking for the worksheet version of the IF statement as it has a very different syntax.
The syntax for the IF-THEN-ELSE statement in Microsoft Excel is:If condition_1 Then result_1 ElseIf condition_2 Then result_2 ... ElseIf condition_n Then result_n Else result_else End If
Parameters or Argumentscondition_1, condition_2, … condition_n The conditions that are to be evaluated in the order listed. Once a condition is found to be true, the corresponding code will be executed. No further conditions will be evaluated. result_1, result_2, … result_n The code that is executed once a condition is found to be true. result_else The code that is executed when all previous conditions (condition1, condition2, … condition_n) are false.
The IF-THEN-ELSE statement evaluates the conditions in the order listed. It will execute the corresponding code when a condition is found to be true. If no condition is met, then the Else portion of the IF-THEN-ELSE statement will be executed.
Excel for Office 365, Excel 2019, Excel 2016, Excel 2013, Excel 2011 for Mac, Excel 2010, Excel 2007, Excel 2003, Excel XP, Excel 2000
Example (as VBA Function)
The IF-THEN-ELSE statement can only be used in VBA code in Microsoft Excel.
Let’s look at some Excel IF-THEN-ELSE statement function examples and explore how to use the IF-THEN-ELSE statement in Excel VBA code:
First, let’s look at a simple example.If LRegion ="N" Then LRegionName = "North" End If
Next, let’s look at an example that uses ElseIf.If LRegion ="N" Then LRegionName = "North" ElseIf LRegion = "S" Then LRegionName = "South" ElseIf LRegion = "E" Then LRegionName = "East" ElseIf LRegion = "W" Then LRegionName = "West" End If
Finally, let’s look at an example that uses Else.If LRegion ="N" Then LRegionName = "North" ElseIf LRegion = "S" Then LRegionName = "South" ElseIf LRegion = "E" Then LRegionName = "East" Else LRegionName = "West" End If
Example#1 from Video
In the first video example, we are going to use the IF-THEN-ELSE statement to update cell C2 with “North”, “South”, “East” or “West” depending on the region code entered in cell A2.
So if we entered “N” in cell A2, we want “North” to appear in cell C2. If we entered “S” in cell A2, we want “South” to appear in cell C2, and so on.Sub totn_if_example1() Dim LRegion As String Dim LRegionName As String LRegion = Range("A2").Value If LRegion = "N" Then LRegionName = "North" ElseIf LRegion = "S" Then LRegionName = "South" ElseIf LRegion = "E" Then LRegionName = "East" Else LRegionName = "West" End If Range("C2").Value = LRegionName End Sub
Example#2 from VideoSub totn_if_example2() For Each grade In Range("B2:B8") If grade = "A" Or grade = "B" Then grade.Offset(0, 1).Value = "Great work" ElseIf grade = "C" Then grade.Offset(0, 1).Value = "Needs Improvement" Else grade.Offset(0, 1).Value = "Time for a Tutor" End If Next grade End Sub
How To Use The Excel Counta Function
Random list of names
At the core, this formula uses the INDEX function to retrieve 10 random names from a named range called “names” which contains 100 names. For example, to retrieve the fifth name from the list, we use INDEX like this…
Add row numbers and skip blanks
In the example shown, the goal is to add row numbers in column B only when there is a value in column C. The formula in B5 is:
The IF function first checks if cell C5 has…
Cell contains all of many things
The key is this snippet:
This is based on another formula (explained in detail here) that simply checks a cell for a single substring. If the cell contains the substring, the formula…
Count cells that are blank
The COUNTBLANK function counts the number of cells in the range that don’t contain any value and returns this number as the result. Cells that contain text, numbers, dates, errors, etc. are not counted. COUNTBLANK is…
Last row in mixed data with no blanks
This formula uses the COUNTA function to count values in a range. COUNTA counts both numbers and text to so works well with mixed data.
The range B4:B8 contains 5 values, so COUNTA returns 5. The number 5 corresponds…
Count unique values
This example uses the UNIQUE function to extract unique values. When UNIQUE is provided with the range B5:B16, which contains 12 values, it returns the 7 unique values seen in D5:D11. These are returned directly to the…
Dynamic named range with OFFSET
This formula uses the OFFSET function to generate a range that expands and contracts by adjusting height and width based on a count of non-empty cells.
The first argument in OFFSET represents the first cell in the…
Running count group by n size
The core of this formula is the COUNTA function, configured with an expanding range like this:
As the formula is copied down the column, the range starting with B5 expands to include each new row, and…
Count cells not equal to many things
First, a little context. Normally, if you have just a couple things you don’t want to count, you can use COUNTIFS like this:
But this doesn…
Project complete percentage
In this example if a task is marked “Done”, then it is considered complete. The goal is to calculate the percent complete for the project by showing the ratio of complete tasks to total tasks, expressed as a percentage…
Count sold and remaining
The COUNTA function counts non-blank cells that contain numbers or text. The first COUNTA counts non-blank cells in the range B5:B11 and returns the number 7:
The second COUNTA function…
Generate random text strings
The new dynamic array formulas in Excel 365 make it much easier to solve certain tricky problems with formulas.
In this example, the goal is to generate a list of random 6-character codes. The randomness is handled by…
Sort by random
The SORTBY function allows sorting based on one or more “sort by” arrays, as long long as they have dimensions that are compatible with the data being sorted. In this example, there are 10 values being sorted, the…
Score quiz answers with key
This formula uses the named range “key” (C4:G4) for convenience only. Without the named range, you’ll want to use an absolute reference so the formula can be copied.
In cell I7, we have this formula:
Reverse a list or range
The heart of this formula is the INDEX function, which is given the list as the array argument:
The second part of the formula is an expression that works out the correct row number as the formula is…
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