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How to use shortcut keys to paste special into Excel?
In Excel, Copy and Paste must be the most used commands in our daily Excel work. Now I will tell you the shortcuts to quickly finish easy paste or other special paste in Excel.
Shortcut keys for paste Shortcut keys to fill a column with a same formula
Shortcut keys for paste
Shortcuts to open Paste Special dialog: Ctrl + ALT + V or ALT + E + S;
Shortcuts to paste: Ctrl + V;
Shortcuts to paste value only: ALT + H + V + V;
Shortcuts to paste value and number formatting: ALT + H + V + A; (In Excel 2007, not work)
Shortcuts to paste values and keep source formatting: ALT + H + V + E; (Not work in Excel 2007)
Shortcuts to paste only source formatting: ALT + H + V + K; (Not work in Excel 2007)
Shortcuts to paste no border: ALT + H + V + B;
Shortcuts to paste keep source column widths: ALT + H + V + W; (Not work in Excel 2013/2007)
Shortcuts to paste only formatting: ALT + H + V + R; (Not work in Excel 2007)
Shortcuts to paste transpose: ALT + H + V + T;
Shortcuts to paste formula only: ALT + H + V + F;
Shortcuts to paste formula and number formatting: ALT + H + V + O; (Not work in Excel 2007)
Shortcuts to paste as picture: ALT + H + V + U; (Not work in Excel 2007)
Shortcuts to paste as linked picture: ALT + H + V + I; (Not work in Excel 2007)
(1) Above shortcut keys must be used after the copy.
(2) For the hot keys like ALT + H + V + V, you should hold the Alt key, and then press the other three keys one by one.
Shortcut keys to fill a column with a same formula
If you want to fill a column with the same formula, you can do as these:
1. Type the formula you want in the first cell in the column, then press Enter key.
2. Then put the cursor on the column header and select the entire column, and press Ctrl + D keys to fill the formula in the whole column.
Tip: if you want to fill the formula in a column range, you can select the range you want to fill, and press Ctrl + D keys.
Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails…
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Undo Redo Shortcuts Key In Excel
Undo, Redo shortcut keys for MAC & Windows and other foremost needed Functions:
Easy and Essential keyboard shortcut functions of Excel you’ve been looking for.
There is a list of essential Excel Shortcuts which will help you get in your Comfort Zone. If you spend a lot of time in Excel then you must know about these Easy Excel Shortcuts. The Undo Shortcut in Excel is the must-have and the handiest shortcut that people Should learn.
Look at the following functions. These are not displayed as buttons in the toolbar of the text editor. Whereas, you can use these keyboard shortcuts for a copy. Learn about the Keyboard Shortcuts in Word & Keyboard Shortcuts in Excel.
What are the keyboard shortcut keys for undo?
The list given below guides about the list of Keyboard Shortcuts. Which is Undo Shortcut keys, that will help you know how you can undo on different operating systems? Let us see for PC Desktop, Laptop and the copy shortcut for mac
#1 The Undo Shortcut Key in Excel or the shortcut key in Word for PC desktop and laptop = Ctrl + Z
#2 The Undo Shortcut Key in Excel or the shortcut key in Word Apple desktop and laptop = ⌘ + Z
#3 The Undo Shortcut Key in Excel or the shortcut key in Word Google Chromebook = Ctrl + Z
Keyboard Shortcuts for UNDO & REDO in Windows & Mac
Keyboard shortcuts to perform UNDO & REDO in windows & mac will be as follows:
The Keyboard Shortcut Command for Undo is Ctrl + Z or Alt + Backspace in Microsoft Windows and Command + Zin Apple Macintosh.
Tip: Many of the programs even support pressing the above keys multiple times for multiple undo’s. Well, in this case where you’re using Adobe Photoshop and the other programs, you would need to add additional keys to perform a multiple undo. Does anyone know what happens in Adobe Photoshop? Here, you press Ctrl + Alt + Z in order to perform the multiple undo’s. This undo & redo can also be used in Microsoft Word.
These are the ways by which you’ll be able to make use of the UNDO Shortcut Key in Excel and the Redo Shortcut Key in Excel.
Summary: You can press Ctrl + Z to undo any changes in Excel. On the other hand, pressing Ctrl + Y will redo the undo command. These Undo-redo Shortcuts can also be used multiple time to perform undo-redo changes,
If you’ve undone something and you want to Redo your Action, you have got the Redo Shortcut key. In order to redo something, you’ve undone, you need to press Ctrl + Y which the keyboard shortcut key for Redo or press F4. (In case, if F4 fails to work, you’ll need to press the F-Lock key or the Fn Key and then Press F4).
In order to Redo an action or Redo something that has undone, you’ll need to press ⌘ + Y.
In this tutorial, you guys might have looked at the shortcuts for undo, redo.
You can even repeat the action by pressing F4.
In this blog, we have explained how you can use the Shortcut keys for the illustration of how you can undo and redo your work, by using the Undo Shortcut key and making use of the Redo Shortcut Key you can experiment or try the task on your Worksheet.
What is to be kept in mind is, with the support of the Quick Access Toolbar you’ll show the Undo, Redo, and Repeat commands. This will make it a lot easier for you to see and understand the history of your changes.
Whenever you try on a Formula, suppose you wish to Calculate the Total price of a Product.
In the Next step, you apply the currency formatting on the Unit Price and the Total columns.
And then finally, you plan to apply a light green border to the entire table.
Now when you’ll go and check on the Undo command on the ribbon tab, you’ll see each change listed there or you learn this from Advanced Excel Course. You can make use of the same drop-down menu to undo all the 4 changes. Then you’ll be able to use the drop-down option under the redo in order to redo all the 4 changes. Well, what Excel does is, Excel tries to keep a record of the last 100 changes in the file. And don’t you think this is the most powerful way to move back in time, in case if you end up making a mistake.
Steps for Undo & Redo Shortcut Keys
To reverse your last action, just by pressing CTRL+Z. You can reverse more than one action.
This is going to reverse your last Undo action. You just need to press CTRL+Y. Reverse not just one but more than one action that has undone by you. Make use of the Redo Command as the Keyboard Shortcut Key once you have to use the Undo command.
While you’re about to perform a function on all the content in the text editor, you’ll need to make the selection. Place the cursor anywhere in the text editor and then press CTRL+A.
In order to view the text editor in the full-screen mode. The shortcut key is F11. Press the F11. And in order to exit the full-screen mode, press F11 again.
A Quick Recap of Undo & Redo Shortcut Keys in Excel:
The shortcut key for the Undo option is Ctrl + Z on Windows and Command + Z on a Mac. Each and every time I use this shortcut, Excel will move back one step.
The shortcut for Redo is Ctrl + Y on Windows and Command + Y on the Mac.
Just like Undo, the times you’ll use this shortcut, you are definitely likely to move forward one step.
So, remember the point that you can use the shortcuts for Undo and Redo as many times as you wish to. You can step backward and forward both through your changes.
Then comes the repeat command. The Repeat Command works a bit differently. This Shortcut Key will allow you to perform the same command again and again with just a simple shortcut. The shortcut which is used for the repeat is F4 or you can even use Ctrl + Y on Windows. When using the same for Mac or Apple, you can use the Command + Y on a Mac.
Well, not all the commands can be used on repeat, but the ones that can be used will let you enable the repeat button in the quick access toolbar.
So, let’s consider an example, the last thing we did in the earlier steps was to apply a border, so that you’re able to use the repeat shortcut whenever you need to apply the same border to the summary table.
And if I plan to apply a fill into this header row, you’ll be able to make use of the repeat for that as well.
But, if you plan to add a formula with the aim to summarize the sales by the color using SUMIF function…
The Repeat command is not available.
Did you know that the repeat shortcut can be well utilized? and also, can be used from time to time for a variety of actions? This includes formatting, inserting of sheets, and then deleting of the rows.
When you want to Repeat an action
In order to repeat an action or to repeat a task, this could be a paste Operation. What are you going to do? You need to press Ctrl + Y or F4. In case, if F4 fails to work. You’ll need to press the F-Lock key or the Fn Key and then Press F4.
In order to Repeat action on Mac. Or to repeat something simple, this could be a paste Operation, press ⌘ + Y
Note: This can also be used in Microsoft Word 2000, 2006, 2010, 2013, 2016, 2019
Ms Excel: How To Use The If
This Excel tutorial explains how to use the Excel IF-THEN-ELSE statement (in VBA) with syntax and examples.
The Microsoft Excel IF-THEN-ELSE statement can only be used in VBA code. It executes one set of code if a specified condition evaluates to TRUE, or another set of code if it evaluates to FALSE.
The IF-THEN-ELSE statement is a built-in function in Excel that is categorized as a Logical Function. It can be used as a VBA function (VBA) in Excel. As a VBA function, you can use this function in macro code that is entered through the Microsoft Visual Basic Editor.
Please read our IF function (WS) page if you are looking for the worksheet version of the IF statement as it has a very different syntax.
The syntax for the IF-THEN-ELSE statement in Microsoft Excel is:If condition_1 Then result_1 ElseIf condition_2 Then result_2 ... ElseIf condition_n Then result_n Else result_else End If
Parameters or Argumentscondition_1, condition_2, … condition_n The conditions that are to be evaluated in the order listed. Once a condition is found to be true, the corresponding code will be executed. No further conditions will be evaluated. result_1, result_2, … result_n The code that is executed once a condition is found to be true. result_else The code that is executed when all previous conditions (condition1, condition2, … condition_n) are false.
The IF-THEN-ELSE statement evaluates the conditions in the order listed. It will execute the corresponding code when a condition is found to be true. If no condition is met, then the Else portion of the IF-THEN-ELSE statement will be executed.
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Example (as VBA Function)
The IF-THEN-ELSE statement can only be used in VBA code in Microsoft Excel.
Let’s look at some Excel IF-THEN-ELSE statement function examples and explore how to use the IF-THEN-ELSE statement in Excel VBA code:
First, let’s look at a simple example.If LRegion ="N" Then LRegionName = "North" End If
Next, let’s look at an example that uses ElseIf.If LRegion ="N" Then LRegionName = "North" ElseIf LRegion = "S" Then LRegionName = "South" ElseIf LRegion = "E" Then LRegionName = "East" ElseIf LRegion = "W" Then LRegionName = "West" End If
Finally, let’s look at an example that uses Else.If LRegion ="N" Then LRegionName = "North" ElseIf LRegion = "S" Then LRegionName = "South" ElseIf LRegion = "E" Then LRegionName = "East" Else LRegionName = "West" End If
Example#1 from Video
In the first video example, we are going to use the IF-THEN-ELSE statement to update cell C2 with “North”, “South”, “East” or “West” depending on the region code entered in cell A2.
So if we entered “N” in cell A2, we want “North” to appear in cell C2. If we entered “S” in cell A2, we want “South” to appear in cell C2, and so on.Sub totn_if_example1() Dim LRegion As String Dim LRegionName As String LRegion = Range("A2").Value If LRegion = "N" Then LRegionName = "North" ElseIf LRegion = "S" Then LRegionName = "South" ElseIf LRegion = "E" Then LRegionName = "East" Else LRegionName = "West" End If Range("C2").Value = LRegionName End Sub
Example#2 from VideoSub totn_if_example2() For Each grade In Range("B2:B8") If grade = "A" Or grade = "B" Then grade.Offset(0, 1).Value = "Great work" ElseIf grade = "C" Then grade.Offset(0, 1).Value = "Needs Improvement" Else grade.Offset(0, 1).Value = "Time for a Tutor" End If Next grade End Sub
How To Use The Excel Countifs Function
The COUNTIFS function in Excel counts the number of cells in a range that match one supplied criteria. Unlike the older COUNTIF function, COUNTIFS can apply more more than one condition at the same time. Conditions are supplied with range/criteria pairs, and only the first pair is required. For each additional condition, you must supply another range/criteria pair. Up to 127 range/criteria pairs are allowed.
COUNTIFS is in a group of eight functions in Excel that split logical criteria into two parts (range + criteria). As a result, the syntax used to construct criteria is different, and COUNTIFS requires a cell range for range arguments, you can’t use an array.
With the example shown, COUNTIFS can be used to count records using 2 criteria as follows:
// red and TX
Notice the COUNTIFS function is not case-sensitive.
Double quotes ("") in criteria
In general, text values need to be enclosed in double quotes, and numbers do not. However, when a logical operator is included with a number, the number and operator must be enclosed in quotes as shown below:
// count equal to 100
// count equal to "jim"
Note: showing one condition only for simplicity. Additional conditions must follow the same rules.
Value from another cell
When using a value from another cell in a condition, the cell reference must be concatenated to an operator when used. In the example below, COUNTIFS will count the values in A1:A10 that are less than the value in cell B1. Notice the less than operator (which is text) is enclosed in quotes, but the cell reference is not:
// count cells less than B1
Note: COUNTIFS is one of several functions that split conditions into two parts: range + criteria. This causes some inconsistencies with respect to other formulas and functions.
Not equal to
To construct "not equal to" criteria, use the "" operator surrounded by double quotes (""). For example, the formula below will count cells not equal to "red" in the range A1:A10:
COUNTIFS can count cells that are blank or not blank. The formulas below count blank and not blank cells in the range A1:A10:
The easiest way to use COUNTIFS with dates is to refer to a valid date in another cell with a cell reference. For example, to count cells in A1:A10 that contain a date greater than a date in B1, you can use a formula like this:
The safest way hardcode a date into COUNTIFS is with the DATE function. This guarantees Excel will understand the date. To count cells in A1:A10 that contain a date less than September 1, 2020, you can use:
// dates less than 1-Sep-2020
The wildcard characters question mark (?), asterisk(*), or tilde (~) can be used in criteria. A question mark (?) matches any one character, and an asterisk (*) matches zero or more characters of any kind. For example, to count cells in a A1:A5 that contain the text "apple" anywhere, you can use a formula like this:
// count cells that contain "apple"
The tilde (~) is an escape character to allow you to find literal wildcards. For example, to count a literal question mark (?), asterisk(*), or tilde (~), add a tilde in front of the wildcard (i.e. ~?, ~*, ~~).
Multiple conditions are applied with AND logic, i.e. condition 1 AND condition 2, etc.
Each additional range must have the same number of rows and columns as range1, but ranges do not need to be adjacent. If you supply ranges that don't match, you'll get a #VALUE error.
The wildcard characters ? and * can be used in criteria. A question mark matches any one character and an asterisk matches any sequence of characters.
To find a literal question mark or asterisk, use a tilde (~) in front question mark or asterisk (i.e. ~?, ~*).
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