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Once upon a time, Word’s Document Map had a poor reputation. That reputation was justified. Until Word 2002, it was very flaky. I’ve had Word 2000 crash while displaying the Document Map more times than I can remember.
But from Word 2002, it improved a lot, and in Word 2010 it has been re-vamped and moved to centre stage. The document map is very useful, so give it a go.
How to invoke Document Map
Figure 1: The three parts to the Navigation Pane in Word 2010
To see the Document Map:
In all versions except Word 2007: Alt-V-D. (We lost the old keyboard shortcut in Word 2007, but it was reinstated for Word 2010!!)
You’ll see the Document Map on the left of your Word screen.
What does the Document Map do?
Strictly speaking, it doesn’t do anything. It just sits there on the left of your screen. What it shows you, however, can be very useful. It shows an outline of your document. That is, it shows all the headings in your document. You get to choose whether to show just the highest-level headings, or lower-level headings as well.
How to get Document Map to display something useful
To get Document Map to display useful headings, apply the built-in heading styles to the headings in your document.
There are many ways to apply the heading styles.
In Word 2003 and earlier versions, the easiest way is probably to use the Styles combobox on the toolbar. (And if you’re used to using that, in Word 2007 and Word 2010, you can reinstate the Styles combobox to the Quick Access Toolbar.)
From the Styles combo box, choose Heading 1 for your main headings, Heading 2 for sub-headings and Heading 3 for minor headings, and so on.
How to use the Document Map to move around your document quickly
How to use the Document Map to see where you are in a document
If you have a really big document, it’s sometimes easy to get “lost”. You can see a page of text, but it’s hard to know where you are in the document.
Document Map is a good way to solve this problem. As you move around your document, the Document Map will highlight the current heading.
For example, in Figure 1, I can see that the cursor is within the section with the heading “Balloons”. In Figure 2, I can see that the cursor is within the section “Sea transport”.
How to control the number of levels that Document Map displays
There are two controls available:
How to change the format of the text in the Document Map
In Word 2007 and earlier versions, text in the Document Map is shown in style Document Map. Modify the Document Map style to suit your needs. I find that 10pt Tahoma works well. This feature was removed from Word 2010.
How to change the width of the Document Map
Hover over the vertical bar separating the Document Map from your text. Drag left or right to suit your needs. See Figure 3.
Figure 3: Hover over the vertical bar to the right of the Document Map and drag to change the width of the Document Map.
How to use the Document Map in Word 2010
The Document Map has changed substantially in Word 2010 (Figure 4). It’s not even officially called the Document Map any more, but since it does not have a new name, it seems sensible to keep using the old one.
It now shares the new “Navigation Pane” with a panel for Find and one for Thumbnails. (Except they’re not called Find and Thumbnails any more either; but, like the Document Map they don’t have new names, so using the old names seems sensible.)
There good things about the changes:
Best of all: I can drag a heading in the Document Map, and the heading, and all the paragraphs of text “below” it, will move.
The old pre-Word 2007 keyboard shortcut of Alt-V-D has been reinstated. So I can open the new Document Map with the keyboard shortcut I’ve been using for a decade or more.
Word no longer guesses about what to show in the Document Map. It displays paragraphs based solely on each paragraph’s outline level.
But there are things I don’t like so much about the new Document Map:
It shows a lot less content than the old one. It’s pretty, but because the headings are in little buttons, each one takes up a lot more space. We lose 40% to 50% of the content compared with Word 2007 (the smaller your screen resolution, the bigger the hit).
To change the number of heading levels displayed in the Document Map requires one more mouse movement than the old version. One more mouse movement in this case is a change from 2 to 3, or a reduction in productivity of 50%.
There is some [NOTE: outdated link removed by Lene Fredborg 29-Dec-2016] some good material about the new Document Map at chúng tôi written during the beta testing of Office 2010.
There are several problems with Document Map:
Document Map doesn’t show headings that are in tables. I find this really annoying. It’s a known bug that has been inherited by the “new” Document Map of Word 2010. I guess it won’t get fixed any time soon.
Document Map doesn’t show headings that are in text boxes. Even the “new” Document Map of Word 2010 fails to show headings in a text box. Until Word 2007, text in a text box did not appear in the table of contents. So we weren’t likely to put a heading in a text box. Since that bug was fixed, we can put headings in a text box, and it’s the only straight-forward way to lay text over an image. So the failure of the new document map to show headings is particularly irritating.
In the Paragraph dialog, on the Line and Page Breaks tab, tick “Page Break Before”. Or, better, use the “Keep with Next” setting to keep the paragraph on the same page as the next paragraph. Or, better still, format your document using styles that have been modified with an appropriate “Keep with next” setting.
In Word 2007 and earlier versions, sometimes the Document Map decides to display tiny, unreadable type. It’s a known bug. The solution is to switch to Outline View and then back again. That is:
For the curious or the frustrated: How does Word decide what to display in Document Map?
Word 2007 and earlier versions
More usefully, the Outline Level can be derived from the style you apply to your text. The built-in heading styles have their Outline Level fixed (Heading 1 has Outline Level 1, Heading 2 has Outline Level 2 and so on). If you create a custom style, you can modify it to have the Outline level you choose.
If your document has text with appropriate Outline Levels, Document Map will use those outline levels. If Word can’t find any text with appropriate Outline Levels, then, in Word 2007 and earlier versions, Word will guess. (In Word 2010, Word no longer guesses. Hooray!)
Turn off Document Map.
Create a new Word document.
Copy the following text into your document:
A small line of text The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog.Another short line The quick brown fox jumps over the lazy dog. jumps over the lazy dog.Few words here The quick brown fox jumps over the lazy dog. The quick brown fox jumps over the lazy dog.
Turn on Document Map.
You can see that Word has guessed that short, bold lines are headings and has changed the Outline Level of the paragraphs.
Since no-one ever wants Word to guess, make sure you apply appropriate styles (which have appropriate Outline Levels) to your text. Then you will be controlling what displays in Document Map.
Word displays text in the Document Map based entirely on the Outline Level of the paragraph. It does not guess.
Acknowledgement Fellow MVP Klaus Linke worked out the problem with the missing heading numbering in Document Map.
How To Use A Map In Minecraft
This Minecraft tutorial explains how to use a map with screenshots and step-by-step instructions.
In Minecraft, you can use a map to help you navigate around in your world. Let’s explore how to use a map.
In Minecraft, these are the required materials to use a map:
It is quite exciting to explore new areas in your Minecraft world. Just like in real life, you don’t want to get lost so you can create and use maps to find your way around in the game.
Steps to Use a Map
1. Hold the Empty Map
It is very easy to create your own map. First you will need to craft an empty map and select it in your hotbar.
2. Fill the Map
To fill in the map details of your current location, you wil need to use the empty map. The game control to use the empty map depends on the version of Minecraft:
For Pocket Edition (PE), tap on the Create Map button.
For PS3 and PS4, press the L2 button on the PS controller.
For Xbox 360 and Xbox One, press the LT button on the Xbox controller.
For Wii U, press the ZL button on the gamepad.
For Nintendo Switch, press the ZL button on the controller.
The Empty Map will be replaced with Map in your hotbar and will display a map of the area based on your current position in the game.
TIP: A map will not display the entire Minecraft world due its vastness. The map will only display a portion of the map based on your current location.
3. See where you are on the Map
You will have to move your line of sight downwards so that you can view the map directly.
On the map, you will see all major structures in the area such as buildings, fences, water, trees, and grass.
POCKET EDITION (PE) and WINDOWS 10:
For PE and Windows 10, make sure you craft an empty map using 8 paper and 1 compass.
Do not use the old recipe for a map that uses 9 paper and no compass. If you try the map without the compass in the recipe, your location will not appear on the map as a white dot.
You are the white dot on the map. And if you move while holding the map, you will see your white dot move across the map.
TIP: Once you have created a map, it is only good for a particular area in your world. If you move to an area that is outside of your current map, just craft another map for the new area. Then switch between the maps to navigate around your Minecraft world.
Congratulations, you just learned how to use a map in Minecraft.
Watch this video to learn about Locator Maps, what they are used for, and how to craft the different sizes of maps in Minecraft. Not all maps are created equal!
Other Beginner Tutorials
How To Format Microsoft Word Tables Using Table Styles
Apply and Modify Table Styles in Word Documents
Applies to: Microsoft ® Word ® 2013, 2016, 2019 or 365 (Windows)
You can apply table styles to your Word tables to format them quickly and consistently. Word is shipped with several built-in table styles or you can create your own. You can edit table styles by modifying borders, shading, character formatting, paragraph formatting and table properties. If your document includes multiple tables, table styles can save a lot of time.
Note: Buttons and Ribbon tabs may display in a different way (with or without text) depending on your version of Word, the size of your screen and your Control Panel settings. For Word 365 users, Ribbon tabs may appear with different names. For example, the Table Tools Design tab may appear as Table Design.
Recommended article: How to Keep a Microsoft Word Table Together on One Page
Table styles and themes
Every Word document uses a document theme which includes a font theme and color theme. The colors used in table styles are based on the color theme.
You can select document themes, color themes and font themes using the Themes, Colors or Fonts drop-down menus on the Design tab in the Ribbon:
Turning gridlines on
When you are working with tables, it’s a good idea to turn gridlines on. Borders, which are a format, will print. Gridlines do not print.
To turn on gridlines:
If your Word document contains multiple tables that you want to format in a consistent way, it’s best to use table styles rather than applying manual or direct formatting to each table.
To apply a table style to a table:
Hover over the various table styles. The table formatting will change as you move over different table styles in the gallery.
Below is the Table Styles gallery (the current theme is the Office theme):
Selecting Table Style Options
Once you have selected a table style, you can select different Table Style Options (which are affected by the formats in the table style).
To select Table Style Options:
In Table Style Options, check or uncheck Header Row. If this option is checked, the header row will be formatted differently from the body rows.
In Table Style Options, check or uncheck Total Row. If this option is checked, the last row will be formatted differently from the body rows.
In Table Style Options, check or uncheck Banded Rows or Banded Columns for alternate row or column shading.
In Table Style Options, check First Column or Last Column if you want the first or last column formatted differently from the other columns.
You can modify a table style in a Word document and all tables using that table style will change.
To modify a table style:
From the Apply Formatting to drop-down menu, select the element that you want to modify (such as Header row).
Select the desired formatting such as font, font size, font color, fill and border.
From the Apply Formatting to drop-down menu, select the next element that you want to modify.
Select the desired formatting such as font, font size, font color, fill and border.
Repeat for other elements.
Select Only in this document or New documents based on this template. If you select Only in this document, the modified style will only be available for the current document. If you select New documents based on this template, then the table style will be modified for future documents based on the current template (usually the Normal template).
Below is the Modify Style dialog box:
You can also modify Table Properties in a table style. Table properties include table alignment, row settings and cell margins.
To modify Table Properties in a table style:
Select any other formatting options you want to apply to the entire table.
Select Only in this document or New documents based on this template.
Below is the Table Properties dialog box with the Table tab selected:
You can also create a new or custom table style.
To create a custom table style:
Enter a name for the new table in the Name box.
Select the desired formatting.
Select Only in this document or New documents based on this template.
New Table Style appears at the bottom of the Table Styles gallery:
Clearing a table style
To clear a table style and remove formatting:
Clear appears at the bottom of the Table Styles gallery:
You can also set a default table style for new tables in the current document or all new documents.
To set a default table style:
Select This document only or All documents based on the chúng tôi template (the default template in Word is the Normal template).
If you are working with documents with multiple tables, formatting with table styles can ensure that your tables are formatted consistently and save a lot of time.
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Word 2003: How To Format A Document
In this article we’ll learn how to apply a style or formatting to paragraphs. Formatting paragraphs can change the entire look and feel of a document.
Perhaps the most crucial step in formatting your page is setting the margins. The margins will determine how your page looks on the screen and also how it will look when it’s printed. A margin is the amount of white space on either side of a page, as well as on the top and bottom.
To set the margins for your document, go to ‘File’ on the menu bar. Select ‘Page Setup.’ A window will appear that looks like this:
You can then set the margins for the top and bottom of your page, then the left and right sides. Also, you can select if you want to apply to the margins to the entire document or from that point in the document (where the cursor is) forward.
Line spacing refers to how much space is between each line of text. You’ve probably heard of the terms ‘single spaced’ and ‘double spaced’ before. Both these terms apply to line spacing.
To increase or decrease the space between lines, you can do one of two things.
Go to ‘Format’ on the menu bar. Select ‘Paragraph.’ You’ll then see the window below.
Go down to ‘Spacing’ and select how much space you want between lines from the ‘Line spacing’ drop down box. You can see how the changes will affect your document in the ‘Preview’ section.
To indent text or the beginning of a paragraph, you can choose to work with commands located in the menu bar or use icons located on the ‘Formatting’ toolbar.
Using the Menu Bar
Go to ‘Format’ on the menu bar.
Under the heading ‘Indentation,’ you can select the size of the indention. (The example shows .25″. Or you can select a ‘Special’ indentation, either a first line or a hanging indentation.
First line: This controls the left boundary for the first line of the paragraph.
Hanging: Controls the left boundary for every line in the paragraph except the first one.
On the Formatting Toolbar
You can use the icon to decrease the indention of a line or paragraph, or you can use the to increase the indention.
Adding Borders and Shading
To add a border to a page:
Go to ‘Format’ on the menu bar. Select ‘Borders and Shading.’
From this tab, you can select the type of border you want to appear around the page, the thickness of the lines, and the color. You can also select what pages you want to apply the border to.
Using the Tables and Border Toolbar to Create Page Borders
The ‘Tables and Border’ toolbar is pictured above. To create border, you only need to use a portion of the toolbar. That portion is pictured below.
Just as you can add border to a paragraph, you can also add shading or color.
Select ‘Format’ on the menu bar.
Choose ‘Borders or Shading’
You can choose a color or customize your own.
MS Word 2003 allows you to also customize the case in a document or a section of a document. To change the case, go to ‘Format’ on the menu bar, then select ‘Change Case.’ This window will pop up:
Sentence case is the case used in this article.
Lowercase puts all letters in lowercase.
Uppercase puts all letters in uppercase.
Title case capitalizes letters that would normally be capitalized in a title such as a book title.
Toggle case alternates between upper and lowercase letters.
AutoFormat allows you to customize MS Word 2003 to automatically correct errors, format the document, or enter text. MS Word 2003 has a lot of features to streamline your tasks and make them easier. This is among the favorites.
To use AutoFormat, go to ‘Format’ on the menu bar and select ‘AutoFormat.’
Automatically enter text. Format your document as you type.
Let MS Word correct errors automatically.
It’s well worth your time to learn how to use AutoFormat and to customize it for your use. You’ll find that it will save you a lot of time in writing and editing the documents that you create.
Columns run vertically on a page. Columns can contain text, data, or graphics. If you have more than one column on a page, the columns appear side by side, as you see in newspapers and magazines.
There are two easy ways that you can add columns to your documents.
The first is located on the ‘Standard’ toolbar.
A drop down menu will appear with four columns on it. Select the number of columns you want in your document with the first column you see in the drop down menu symbolizing one column, the second symbolizing two columns, etc.
On the menu bar, select ‘Format’ then ‘Columns.’
This window will appear:
You can select the number of columns on the page from this window, but you can also set the width of the columns, the spacing in between the columns, and if you want them to appear in the entire document or just from that point forward.
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