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ARCHIVED: In Microsoft Word, how do I justify text on a page?
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To space text evenly on the page in Microsoft Word, follow the appropriate instructions below.
On this page:
Changing the vertical alignment
Word 2010 and 2007 for Windows
From the
Page Layout
tab, open the Page Setup... dialog box (using the button in the lower right corner of the Page Setup group).
Select the
Layout
tab.
In the “Vertical alignment:” box, select
Justified
, and
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Word for Mac OS X
From the
Format
menu, select
Document…
.
Select the
Layout
tab.
From the
Vertical alignment
menu, select
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Changing the horizontal alignment
Note: Because the last line of text in a paragraph is often shorter than the other lines, it may not appear to be justified. To justify the last line in a justified paragraph, place the insertion point at the end of the last line, and then press Shift-Enter (Shift-Return on a Mac). Use the Enter key on the main keyboard, not on the keypad. This will insert a soft return (i.e., a non-paragraph-ending return). Be aware that justifying a very short line of text may look odd because of the large amount of space that will be created between the words.
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Word 2010 and 2007 for Windows and Word 2011 for Mac
Select the text you want to justify.
( ) in the “Paragraph” group*.
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Word 2008 and earlier for Mac
Select the text you want to justify.
( )*.
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*Alternatively, after selecting the text and select Paragraph. In the Paragraph dialog box, select the Indents and Spacing tab and, from the Alignment drop-down list, select Justified.
The above instructions were adapted from the following articles:
How To Vertically Align Text In Microsoft Word
What to Know
To center text in Word, use the Vertical alignment menu.
The Vertical Alignment menu also controls Top, Justified, and Bottom text alignment.
To center text in Word for only part of the document, highlight what you want to center before choosing Vertical Alignment.
This article explains how to center text in Word. Instructions apply to Word for Microsoft 365, Word 2019, Word 2016, Word 2013, Word 2010, Word 2007, and Word 2003.
How to Vertically Align Text in Word
When you want to position text in a section of a document relative to the top and bottom margins, use vertical alignment.
To reflect a change in the vertical alignment, the document page or pages must be only partially full of text.
For Microsoft Word 2019, 2016, 2013, 2010, and 2007
Open the Word document in which you want to vertically align the text.
Go to the Layout tab (or Page Layout, depending on the version of Word).
In the Page Setup group, select the Page Setup dialog launcher (which is located in the lower-right corner of the group).
In the Page Setup dialog box, choose the Layout tab.
In the Page section, select the Vertical alignment drop-down arrow and choose either Top, Center, Justified, or Bottom.
If you choose Justified, the text is spread out evenly from top to bottom.
Select OK.
Your text will now be aligned the way you selected.
For Word 2003
To vertically align text in Microsoft Word 2003:
Select File.
Choose Page Setup.
In the Page Setup dialog box, select Layout.
Select the Vertical alignment drop-down arrow and choose either Top, Center, Justified, or Bottom.
Select OK.
Vertically Align Part of a Word Document
When you use the steps above, the default condition is to change the vertical alignment of the entire Microsoft Word document. If you want to change the alignment of only part of the document, select the text you want to vertically align.
Here’s how to vertically align part of a document:
Select the text you want to vertically align.
Go to the Layout tab (or Page Layout, depending on the version of Word).
In the Page Setup group, select the Page Setup dialog launcher (it’s located in the lower-right corner of the group).
In the Page Setup dialog box, choose the Layout tab.
In the Page section, select the Vertical alignment drop-down arrow and choose an alignment.
In the Preview section, select the Apply to drop-down arrow and choose Selected text.
Select OK to apply the alignment to the selected text.
Any text before or after the selection retains the existing alignment choices.
If you don’t select text prior to performing the alignment selection, the Selected text preference can only be applied from the cursor’s current location to the end of the document.
To make this work, position the cursor, then:
Go to the Layout tab (or Page Layout, depending on the version of Word).
In the Page Setup group, select the Page Setup dialog launcher (which is located in the lower-right corner of the group).
In the Page Setup dialog box, choose the Layout tab.
In the Page section, select the Vertical alignment drop-down arrow and choose an alignment.
In the Preview section, select the Apply to drop-down arrow and choose This point forward.
Select OK to apply the alignment to the text.
How To Insert Or Remove A Page Break In Microsoft Word 2022 ⋆ Kyocera Intelligence
Page breaks are incredibly useful when it comes to formatting your Microsoft Word documents so that they look exactly the way you want them to. The page breaks tool allows you to determine where a page begins and ends. Here is some information about how to insert and remove page breaks in Microsoft Word 2016 as well as the types of page breaks that exist.
How to Add a Page Break
When a page can no longer fit additional content, Word automatically adds a page break. However, in some cases, you may want to add page breaks elsewhere. For example, if you’re working on a lengthy document, you may want to create to add a page break to create a new section. Page breaks are also useful when it comes to adding space around images and other graphics.
Fortunately, the process of creating a page break is incredibly simple.
1. Move your cursor where you want to begin a new page. For example, if you want to add a page break between two paragraphs, you should place the cursor before the first character of the second paragraph.
You can also the keyboard shortcut CTRL + Enter to add a page break quickly.
Other Kinds of Page Breaks
In Microsoft Word, there are many different types of breaks that you can add.
Column Break: If you have multiple columns in your document, you can use a column break to start adding content to a new column. Using a column break is far better than simply pressing the Enter key to move to the next column. Even if you make changes to the text or change the font size, you won’t have to worry about formatting as long as you use a column break instead of pressing the Enter key.
Text Wrapping: Another type of page break is text wrapping. If you have an image or in your document, you can use a text wrapping break to ensure the rest of the content flows around the image and the caption.
Next Page: The Next Page feature works similarly to the Page Break feature. The main difference is that it creates a new section and gives you the option to use formatting that is different from the prior sections. For example, you can use the Next Page feature to rotate a section to portrait or landscape mode. You can also use different footers or headers or add columns to the next section without impacting the formatting of the rest of the document.
Continuous Break: The Continuous Break feature creates a new section but doesn’t have you begin on a new page.
Even and Odd Page Breaks: This feature allows you to add a section break. You will begin on the next odd or even page, depending on the type of break you pick. You can also format the even and odd pages of a document differently.
It is just as easy to remove page breaks from a document in Microsoft Word 2016.
Keep in mind that you can’t remove page breaks automatically added by Microsoft Word, However, you can change where these automatic page breaks land so that you can keep certain lines or paragraphs together.
How To Quickly Highlight Recurring Text In Word
Highlighting text in Microsoft Word is easy if you know these two shortcuts.
Highlighting is a common task in Microsoft Word because it allows the reader to quickly find specific words or phrases. If the text occurs a lot, manually highlighting all instances would be tedious, and fortunately is unnecessary. In this article, I’ll show you two ways to highlight recurring text: using Word’s Find & Replace and Find options. Both are good tools to know when you want to review surrounding text rather than make a blanket change. Both are easy but come with a few limitations.
Disclosure:LEARN MORE: Office 365 for business TechRepublic may earn a commission from some of the products featured on this page. TechRepublic and the author were not compensated for this independent review.
I’m using (desktop) Office 365, but you can use earlier versions. You can work with your own document or download the simple demonstration .docx file. It doesn’t work in the browser edition.
How to highlight in Word using Find & Replace
Figure A
When highlighting recurring text, you might turn to Replace first, but you’ll find highlighting on the Find tab, not Replace. Let’s run through a simple example by adding a green highlight to every instance of the word video in the demonstration document:
First, choose the highlight color. This step might not matter, but it’s important to note that Word will apply the current highlight, which might happen to be no highlight at all. For our purposes, choose green from the Text Highlight Color dropdown in the Font group (on the Home tab).
In the Find What control, enter video
From the Reading Highlight, choose Highlight All. Figure A shows the highlights.
If you highlight another word or phrase-regardless of the highlight color you use-Word will remove the results of the Highlight All task.
If you remove the highlight from any of the highlighted instances, Word will remove them all.
After highlighting, you can quickly peruse your document and make updates as necessary. The highlighting will stay in place until you remove it. You can even save the highlights.
However, all this quick highlighting has its limits:
Now, let’s do the same thing using Find in the Navigation pane.
In the text control, enter video and press Enter. Word will automatically highlight all instances (Figure C).
Figure B
Figure C
How to highlight in Word using Find
There’s more than one way to highlight recurring text, and you’ll want to be familiar with both. This time we’ll use the Find option, but you can skip choosing a highlight color because Word will ignore the setting. Now, do the following:
The same caveats apply as before when trying to work with subsequent highlighting. In addition, when you close the Navigation pane, all highlights disappear. For this reason, I find this option less flexible, but if you’re working in the Navigation pane for other reasons, it works well.
Stay tuned
In a subsequent article, I’ll show you how to replace one highlighting color with another! If you have any cool highlight tips, please share them in the Comments section below.
Also see
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