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Word Clip Art
Clip art is a picture or graphic that can be inserted into a word processed document. Clip art comes in a wide variety of formats and styles, from a simple cartoon to a photographic image. Microsoft Word comes with its own clip art collection that you can use. We’ll see how to do that in this section of the course. When you have finished, you will have produced the document below:
OK, create a new blank document and let’s get started.
Inserting Clip Art
There is a document that goes with this section called ClipArtStory.docx need for this course, and all the other files are included in the download as well. However, it is a zip file. If you’re not sure how to open zip files then you also need to read the short tutorial below.
Get All The Extra Files Needed For This Course
Read The ZIP Tutorial
Once you’ve saved the file above, open up the document called ClipArtStory.docx in Microsoft Word and we’ll make a start.
To insert a piece of Clip Art, do the following in Word 2007 and Word 2010. (If you have Word 2013 or 2016, scroll down this page a little until you come to your section.)
Position your cursor at the end of your text
Locate the Illustrations panel, and the Clip Art item:
appear to the right of Microsoft Word:
GO button. The big white area will then look something like this:
Use the scroll bars on the right hand side to see more clip art.
In list. You’ll then see this in Word 2007:
In Word 2010, you’ll see this:
Select the Illustrations item.
to see a list of categories:
In the image below we’ve unchecked all categories except for animals:
the top. You’ll then see only the clip art for your chosen categories:
We rather like the rabbit image, so we’ll use that one. But feel free to select a different one. Word 2010 users will have to scroll down a bit on the Illustrations list before coming across the rabbit. You can use a different graphic, though, if you can’t find it.
Once you’ve located an image, move your mouse over it to see a dropdown option appear:
will appear in your document. It will appear at the point where your cursor is on your page.
Word 2013 and 2016 Clip Art
In Word 2013 and 2016, there is no Clip Art item. Instead, go Illustrations panel:
You’ll then see the following search area appear: (There may only be Bing Image Search, though. If so, type Office Clip Art Rabbit into the search box.)
If you’re connected to the internet, you’ll then see some images appear. In the image below, we’re searching for Rabbits:
In all versions of Word, your article should now look something like ours below:
In the next lesson, you’ll learn how to move and resize clip art images.
<–Back to the Microsoft Word Contents Page
Welcome to the Word Ribbon!
Microsoft Word 2007 and Word 2010 don’t have the toolbars at the top of the screen that we are all familiar with. Toolbars have been replaced by the Ribbon.
This page describes how to use the Ribbon and how it differs from the toolbars we are all used to.
If you’re not sure which version of Microsoft Word you have, see What version of Word do I have?.
The Ribbon is two-dimensional
In earlier versions of Word, we had one-dimensional toolbars (also known as command bars). Buttons sat along a toolbar in a straight line (Figure 1).
Figure 1: Toolbars in Word 2003
The Ribbon is two dimensional (Figure 2). Large controls take up the full height of the Ribbon. Small controls can be set vertically in three rows.
Figure 2: Part of the Page Layout tab in Word 2010
The Ribbon has many different kinds of buttons and knobs and dials
Figure 3: The Paste control is a split button. When I hover over the top half of the Paste control, the tooltip makes it clear that this is a button.
The Ribbon can display many different kinds of controls. The two most common are buttons and menus. Menus are indicated by a small down-ward pointing triangle.
There are also boxes where you can type a value directly into the Ribbon.
Look out for split buttons (Figure 3 and Figure 4). When you hover over a split button you’ll see horizontal line splitting the big button into two. The top half works as a button. The bottom half works as a menu.
The Ribbon is divided into tabs
One of the biggest differences between old-fashioned toolbars and the new-fashioned Ribbon is that the Ribbon is divided into tabs. In Word, seven tabs display by default: Home, Insert, Page Layout, References, Mailings, Review and View. In addition, you can display the Developer tab, and you might see an Add-Ins tab.
If you open a template or add-in created in Word 2003 or before, which has a custom toolbar, you’ll see something like that custom toolbar on the Add-Ins tab. The Add-Ins tab doesn’t do a very good job of displaying the old-style toolbar. And Word 2010 does it even less well than Word 2007. But it’s better than nothing.
Extra “Contextual” tabs appear on special occasions
Watch out for these tabs, because they contain the controls you need to format items like tables, pictures and text boxes.
Tabs are divided into groups
Each tab has several groups. The name of the group is below the controls in that group. For example, in Figure 5 you can see the Table Styles and Draw Borders groups.
The Ribbon expands and contracts to fit the available space
The Ribbon expands and contracts to fit the window in which it is displayed.
On a small monitor, or if the user chooses to use a small window:
small buttons may be displayed instead of large ones
text on buttons may be removed, leaving only images
whole groups can be reduced to a single button
in some special cases (and not available to developers for custom tabs) a row of three buttons can be spread out horizontally and reduced to a row of two buttons.
In Word 2007, this magic works only with built-in groups. In Word 2010, the developer may turn on this magic with custom groups as well.
The images of Figure 6 show the Home tab in Word 2007 at four different monitor sizes. You can see that the Clipboard group (at the far left), changes as the screen resolution gets bigger. The Font, Paragraph, Styles and Edit groups all change in slightly different ways.
Use the slider below the images to see the difference between the displays.
The general look changed substantially in Word 2010
The general look of Word 2010 is much calmer and toned-down compared with Word 2007 (Figure 7).
You can change the Ribbon’s colour scheme
If you’re using Word 2007 and it just seems overwhelming, try changing the colour scheme to the more neutral ‘Silver’ colour.
Modern versions of Word include almost all the symbols and structures a math professor could need. These can either be quickly typed with shortcuts or found in the convenient Equation menu, depending on your preference. The process is a little different if you’re on a Mac, or using Word 2003 or older. Note that the old “Insert Object” method from Word 2003 is not included in modern versions. You can also write equations in Word using the mobile app. This wikiHow shows you how to insert equations in MS Word in all cases.
Microsoft Word for Windows 2016, 2013, 2010, or 2007
Add New Question
How could I type the elements of a 6 x 2 matrix?
How do I insert a square root?
How do I escape from the equation when I want to keep typing on the same line in MS Word?
Press the Tab key and start typing on the same line.
What do I do if the method doesn’t work when inserting equations in MS Word?
My equation is showing as picture tool format instead of equation tool design. What do I do?
The Office 365 subscription service typically includes the latest version of Word. Follow the instructions for the most recent version that works on your operating system.
To create the second line of an equation, press + . Enter will exit the equation or start a new equation paragraph, depending on your version of Word.
If you are using Word 2007 or later and trying to edit a document created in Word 2003 or earlier, use the → command to unlock equations and other editing features.
Thanks for submitting a tip for review!
If you save the document as a .docx file, people with Word 2003 and earlier will not be able to edit the equations.
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This page last revised: 28 Mar 2021 15:22:28 -0500 .
Microsoft Word adopted the Ribbon User Interface (UI) with the introduction of Office 2007. This page explores some of the variations on that Ribbon through the versions. In composing this page, a deliberate choice was made to not resize images. This makes for a wide page, especially on mobile devices. Narrower versions with resized images are available as narrow version and very narrow version. They may not be updated as often.
I was not a great lover of the Ribbon; it has grown on me. MS tells us that it is easier for beginners to use, and they may be right.
For experienced users, there is a tremendous learning curve. From Word 2007 on, it has been possible to modify the Ribbon. In Word 2007 this required an ability to code in vba and XML. In the later versions it has been possible to make much more limited modifications through the interface. All versions since 2007 have included the Quick Access Toolbar as the only easily modifiable toolbar. This is in sharp contrast to Word 97-2003 where all of the menus and toolbars were easily modified from within the interface.
For a start on modifying the ribbon using XML and vba, I recommend Greg Maxey’s site, starting with Customize the Ribbon (It doesn’t take rocket science) . An essential book, and not just for Word 2007, is RibbonX: Customizing the Office 2007 Ribbon – by Robert Martin, Ken Puls, and Theresa Hennig.
What I will do here is show some variations over time on the tabs I commonly used in Word.
Incidentally, I recently discovered that if you hover your mouse pointer over the Ribbon and use the wheel on the mouse, it will scroll horizontally through the tabs!
The non-context tabs (always available): Home – Insert – Draw – Design – Page Layout – References – Mailings – Review – View – Developer – Help
Some of the contextual tabs: Outlining – Table Design – Table Layout – Header & Footer Tools – Drawing Tools – Picture Tools – Equation Tools – Learning Tools
Other: Print Preview (legacy)
Problems with Ribbon display are discussed at the bottom of this page.Commands Missing -Missing Tabs -Strange-Lookng Ribbon
Not Ribbon “Tabs” – Backstage – The Office Button and File Button on far left
Minimizing the Ribbon – making more room to see your document
In Word 2013 or later, there is an additional switch that can cause it to entirely disappear until you move your cursor to the top of the screen. That is the AutoHide option. The control for this is an arrow in a box at the top-right corner of the window by the X to close a document. Using AutoHide also hides the QAT and the Status Bar. It gives you your document in print mode with the rulers.
The Home Tab – the basic workspace in a document:
-Word 2007 – wider
-Word 2007 – narrower
I won’t do this with each tab. The three tabs above are all screenshots of the ribbon on the same computer. Word repackages the ribbon tabs to fit the available space.
In the wider version, it gives more space to the Styles Gallery. In the narrower version some buttons shrink or lose captions. The combination of screen size and resolution determines what you will see, so your ribbons may not look exactly like any of the ones shown here. Another example showing different screen layouts is in the Word 2010 version of the Drawing Tools contextual tab below. Your ribbon may or may not have a Developer Tab, that is up to you.
The Word 2007 and 2010 tabs shown are from a laptop running Windows Vista. The Word 2013/365 tabs are from a desktop tower running Windows 7 on a larger screen or from a laptop running Windows 10.
Word 2010 – Narrower
(Note the collapse of the QuickStyles Gallery and Editing Group. The Quick Styles gallery is now available through the button. Other groups are compressed. This is less than half as wide as the one immediately above it.)
Beginning with Word 2013 the Change Styles and Quick Style Sets were moved to the Design Tab.
Word 2013 in Touch Mode – see below
Word 2013 – Narrower
Original Word 2016
Word 365 in 2018 – Note Voice/Dictate Group on Right – this is likely to be the starting point for Word 2019
Word Online is a different program. It looks much the same but has fewer features. The Dialog Launcher for the Styles group launches the Apply Styles Dialog, not the Styles Pane.
Word for the Mac (2019)
Word 365 in late 2018 – likely to be 2019’s Insert – note that Feedback (smiley face) no longer there – it has been moved to under File tab
The Store icon has been changed to Get Add-Ins. It serves the same function. Note the addition off 3D Models and Icons under Illustrations.
Slightly different look, retains 3D Models and Icons under Illustrations.
Word for the Mac (2019)
WordArt Dropdown in the Insert Tab
WordArt has been a component of Word for some time and continues under the Insert Tab. However, its appearance differs.
This gallery dropdown is the view of WordArt straight from Word 2003.
This changed dramatically in Word 2010. However, once WordArt is created, the use of Text Effects under the Drawing Tools Context Tab can manipulate it.
Note, that this is in a document in Word 2010 native .docx format. If the document is in Word 97-2003 .doc format we see the same gallery as in Word 2007.
The Draw Tab – Word 2016-19/365 only
The Design Tab – Word 2013-19/365 only
This tab takes controls that were previously on the Home, Page Layout and Insert tabs and expands them.
It is primarily about Quick Style Sets and Themes. I don’t know that it introduces any new controls.
Here are some of the galleries accessed through this tab:
Themes (formerly on the Page Layout Tab)
[Quick] Style Sets (formerly by Styles on the Home Tab)
Can give access to this dialog:
Watermarks (Formerly on the Page Layout Tab)
Page Background Colors
Paragraph Spacing (Also on Layout Tab but without Gallery)
If you move your mouse pointer over choices, a tip will show you what the settings will be.
Custom Paragraph Spacing takes you to the Manage Styles Set Defaults Dialog
The Design Tab in Word 2016 is unchanged from Word 2013.
The Page Background Group was moved to the Design Tab beginning with Word 2013.
Word 2016/365 – Layout Tab
The Layout Tab in Word 2016-2019/365 is the same as the Page Layout Tab in Word 2013.
Word 2019/365 – Layout Tab
Word 365 as of 9/2018 – likely to be Word 2019
Note that in later versions of Office 365, the Feedback (smiley face) is under the File button, not at the top of the Ribbon.
Word 365 Sept. 2018 – added Resume and Ink groups – likely to be 2019 tab
Word 365 Sept 2018 – likely to be Office 2019 – added SharePoint Properties button
See also Ways to View a Document in Word – Office Watch
(This is an optional tab. If you don’t see this tab on your computer or have questions about the controls on the tab, use the link above.)
In Word 2016+ the Developer Tab is displayed by default.
The Help Tab (Office 365/2019 and later)
Some of the tabs only show up when Word thinks you can use them.
The Outlining Tab – Activated by Selecting Outline View under theView Tab
Most contextual tabs show up on the right side of the Ribbon. The Outlining tab will pop up before the Home tab! The Outlining tab has been unchanged since Word 2007.
The controls in the Outline Tools Group are self-explanatory, I believe.
See my page on Outlining in Microsoft Word for more.
Outlining Tab – Word 2007
Outlining Tab – Word 2010
Outlining Tab – Word 2013
Outlining Tab – Word 2016
Outlining Tab – Word 2019/365
The Table Tools Design Tab (Contextual) – must be in a table
If you insert a table and are in the table, you will see two additional tabs: Design and Layout.
Table Tools Design Tab – Word 2007
Table Tools Design Tab – Word 2010
Table Tools Design Tab – Word 2013
Note the draw table and eraser commands have been moved from this tab to the Layout tab.
Table Tools Design Tab – Word 2016
Note: the Header Row checkbox in the Table Tools Design tab has nothing to do with whether or not the table’s first row is repeated on subsequent pages. That is controlled on the Table Tools Layout tab.
Word 2019/365 (Contextual) Layout Tab change
The Table Tools encompassing tab has disappeared! The Table Design is now so designated and the Layout Tab is still there.
The Table Tools Layout Tab (Contextual) – must be in a table
Word 2007 – Table Tools Layout Contextual Tab
Word 2010 – Table Tools Layout Contextual Tab
Word 2013 – Table Tools Layout Contextual Tab
Note the Draw Table and Eraser are in the Draw group on this tab in Word 2013-2019/365.
Word 2016 – Table Tools Layout Contextual Tab
Word 2019 – Table Tools Layout Contextual Tab
Word 2019/365 (Contextual Table) Layout Tab change
The Table Tools encompassing tab has disappeared! The Table Design Tab is now so designated and the Layout Tab is still there.
Word Online – Table Tools Layout Contextual Tab
Header and Footer Tools Tab (Contextual) – must be in a header or footer
Header and Footer Tools Design Tab – Word 2007
Header and Footer Tools Design Tab – Word 2010
The Header and Footer Tools tab is similar in Word 2013.
Header & Footer Tools Design Tab 2016 / 365
In Word 2016 a button is added for Document Info.
Word 2019 / 365 (Design under Header & Footer Tools)
As is often the case, the Document Info button simply gives you another spot to find a command.
It returns the functionality of the AutoText entries for Document Name and path from the Menu versions of Word.
The Author and Document Title are the same as the Author and Title Document Property content controls.
File Name and File Path are simply the FileName Field without and with the /p path switch.
Both Document Property and Field are also under the Quick Parts button.
Word 2019/365 (2020) – an unannounced change to the title of the tab
Here is the contextual tab as of October 2019 in Word 365
They are similar but not exactly the same.
Drawing Tools Format Tab (Contextual) – must have a drawing object selected or be in one
Drawing Format Tab – Word 2007
Drawing Format Tab – Word 2010
(wider screen version – note expanded captions for some icons)
The 2010 version appears to have dropped a number of options to allow for the WordArt and Text groups. In reality, the effects have been moved to the Shape Effects drop-down.
(Narrow version of 2010 Drawing Tools Format tab)
Drawing Format Tab – Word 2013
Drawing Format Tab – Word 2016/365 – adds Accessibility group with Alt Text button
Word 2019 / 365
Picture Tools Format Tab (Contextual) – must have an image selected
Picture Tools Format Tab – Word 2007
Picture Tools Format Tab – Word 2010
(Picture Shape moved from Picture Styles to a drop-down under Crop in the Picture Size group)
compatibility mode – Word 97-2003 format – Word 2010
Picture Tools Format Tab – Word 2013
Picture Tools Format Tab – Word 2016/365 – adds Alt Text button in Accessibility Group
Picture Tools Format Tab – Word 2019 / 365
Compatibility mode – Word 97-2003 format – Word 2019/365
Equation Design Tools (Contextual) – must have equation selected – can insert an equation from the Insert Tab
On the View menu in Office 365 (and perhaps Office 2019) there is a button for Learning Tools. It brings up the following tab:
This is a legacy from the menu versions.
In Word 2007, it was available under print.
The tab is virtually unchanged in later versions but you can only get to it using a QAT button or keyboard shortcut.
When this tab is showing, you can type and do basic editing in the document. The button for “Print Preview and Print” gives the same screen you would get from the document by pressing Ctrl+P.
More on the Backstage View
Again, backstage contains information about the document and Word. It gives you access to controls for the document like Save, Send and Print; it gives you access to control over Word options that let you change how Word works in all documents. Again, in any version of Word you can return to the document view and other ribbon tabs by pressing the Esc button on your keyboard. The Backstage could easily be the subject of a separate page and perhaps some day it will be. Here are just some pictures.
Backstage – Word 2007
Backstage – Word 2010
Backstage – Word 2013
But, in the fall of 2019, this initial view using the backstage Info tab changed to using the new backstage Home tab. See 2019-2 below.
In the fall of 2019, backstage’s initial view changed to the backstage Home tab from the Info tab:
Problems with Display of the Ribbon
You may be in Reading View. Word will be maximized and there also will be no Status Bar at the bottom.
The Ribbon is Gone, but I am not in Reading View (Word 2013 and later)
Word is maximized, filling your screen. No QAT, no Ribbon, no Status Bar. If you are showing the Navigation Pane or other Panes, they will be shown. The Ruler may be shown.
If you move your mouse pointer to the top of the screen the Ribbon, the QAT and the Status Bar will appear.This is temporary. The Ribbon is set to Auto-Hide.
Change the Auto-Hide setting using the control at the top-right of the window.The control is a small rectangle with an up-pointing arrow.Choose to either display the Ribbon or the Ribbon and Commands.
The Ribbon is Missing and I am not in Reading View nor is AutoHide available – Word 2007 and later
Word does not have to be maximized, it can be in a regular window (not Full-Screen).
Also, no QAT, no Status Bar, No Navigation or Styles Pane, just the document and rulers. The ToggleToolbars legacy command has been invoked. If you close and reopen the document, this will go away. For more on this, see Minimize the Ribbon / Auto-Hide the Ribbon / Toggle Toolbars Compared
Word 2013 introduced Touch mode for touch screen use that gives more space between controls. This can be disconcerting if you do not know what is happening.
Here are the Home tabs in Touch mode for Office 2013 and Office 365
There should be a button with a hand and index finger extended on the QAT. Use this to change to mouse mode if you want more information on your Ribbon tab and more QAT buttons displayed.
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