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Formatting Paragraphs In Word 2022

Microsoft Word 2016 Tutorial with 7 quick VIDEOS Free Online Microsoft Word Tutorial

Line Spacing in Word – Paragraph Spacing in Word

Alignment in Word – Paragraph Alignment – Horizontal Alignment

Vertical Alignment Word

Bullet Points in Word, Numbered List, Multilevel List Word

Indentation in Word 2016

Paragraph Shading and Borders in Word

Sorting Text in Word 2016

Show Paragraph Marks in Word / Hide Paragraph Marks in Word

Paragraph Dialogue Box in Word 2016

Paragraph Formatting – Keyboard Shortcut Word

Test your MS Word skills with the corresponding FREE Online Multiple Choice Formatting Paragraphs in Word 2016 Test

Formatting Paragraphs in Word

Another formatting tutorial? Surely we covered this in Formatting Text in MS Word? There’s more to this formatting thing than fancy fonts I’m afraid. Where previously we covered altering the appearance of the typeface, in this section, we’re going to cover the formatting of bodies of text, covering topics such as placement, spacing, and structure.

The Word Ribbon – the features covered in this section are located on the Paragraph section of the Home tab on the ribbon.

Line Spacing in Word – Paragraph Spacing in Word

Quick video introduction to Line Spacing and Paragraph spacing in Word

Want to know how to change line spacing in Word 2016? You’ve customized the text of your documents before, now prepare to customize the empty spaces. Aesthetic reasons aside, certain types of documents may require specific spacing configurations, for example legal contracts. It is also especially common for educational institutions to specify the line spacing on assignments, to better facilitate readability and marking.

When hovering over options in the ‘Line and Paragraph Spacing’ menu, Word’s “live preview” functionality will adjust the spacing on your document to the setting in question but will revert to its original spacing if no option is selected.

Alignment in Word – Paragraph Alignment – Horizontal Alignment

Left alignment is what most Western cultures would consider the default. When set to left aligned, each new line of text will start against the left margin of the page and continue towards the right. As such, the first word of each line will line up vertically. Because each line of text is usually a different length, this will result in “jagged” spacing near the right margin.

Center alignment aims to make the spaces between the left and right page margins, and the left and right edges of the text equal. As a result, your line of text will be at the relative center of the page. If you were to view consecutive lines of center aligned text, you would notice that the words do not line up on either the left or right ends of the page. Center alignment is not often used for large paragraphs of text but can add subtle visual clout to things like headings.

Right alignment mirrors the placement of left alignment. Word will line up the last character of the last word of each line against the right page margin.

Finally, justified alignment will attempt to line up both ends of the paragraph text, removing the jagged appearance altogether. It does this by subtly adjusting the space between each word until all lines within a paragraph are equal length. Note that this will not affect the last line of each paragraph, which remains left aligned.

Quick video introduction to Vertical Alignment in Word

So far, all the alignment we’ve covered has been in relation to horizontal alignment, but how do we set the vertical alignment?

Under the dialogue’s Layout tab, you’ll find the Page section, where you can set the vertical alignment to Top, Center, Justified, or Bottom.

Bullet Points in Word, Numbered List, Multilevel List Word

Quick video introduction to Bullet Points and Lists in Word

Sometimes we need to put things in point form or numbered lists.

Bulleted lists display uniform symbols at the start of each list item / paragraph. This form of list is suited to situations where the order of items is not particularly important and where no item needs to be referenced from another part of the document.

Numbered lists display numbers or letters incrementally for each list item. Each item is thus uniquely identified within the list, meaning lists of this nature are well suited to situations where the order of items is important (for example instructions) or where items my need to be referred to (for example a contract).

Quick video introduction to Indentation in Word

Pressing the ‘Increase Indent’ button paragraph will move the selected paragraph further from the left margin, whereas the ‘Decrease Indent’ button will move the paragraph closer.

Indenting helps to separate the paragraph from the text around it. Indenting is also frequently combined with lists, particularly multilevel lists, as indenting an item within a list will automatically make that item a sub-list of the item before it.

While these buttons only affect indentation relative to the left margin, the Paragraph dialogue allows you to specify indents from the right margin if needed.

Paragraph Shading and Borders in Word

Quick video introduction to Borders and Shading in Word

Paragraph shading sets the background color for the selected paragraph of text. Unlike the text highlight function from the Font section, which displays a color behind selected characters, shading colors a rectangular box which fully encompasses the selected paragraph(s).

Related to shading, the ‘Borders’ button allows you to display lines along the edges of the rectangular box occupied by the selected paragraph(s).

Sorting Text in Word 2016

Quick video introduction to Sorting Text in Word

The ‘Sort’ button will sort paragraphs alphabetically or numerically, in either ascending or descending order. If no paragraphs are highlighted, it will attempt to sort the entire document.

While this may seem like a somewhat esoteric function for paragraphs, remember that Word conceptualizes paragraphs as text separated by a “new paragraph” signal, typically as a result of the user pressing ENTER on the keyboard. As such, this same button is used to sort lists or tables.

Show Paragraph Marks in Word / Hide Paragraph Marks in Word

Paragraph Dialogue Box in Word 2016

Paragraph Formatting – Keyboard Shortcut Word

Woohoo! Now that you have done the tutorial:

TEST your MS Word skills with the corresponding FREE Online Multiple Choice Formatting Paragraphs in Word 2016 TEST

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How To Style And Format Paragraphs In Word 2022

In addition to formatting text, you can also format your paragraphs in Word 2016. For example, you can set line spacing, put space between paragraphs, sent indents, and much more.

How to Format a Paragraph

3. Use a command on a selected paragraph or selected paragraphs.

As with all word processing programs, you can either left, right, center or justify your text and paragraphs. You can either do one of these things to a portion of text, such as a paragraph, or to the entire document. Take a look at the examples below.

This is an example of text that is aligned to the left.This is text that is aligned to the right.This text is centered.

The buttons or commands for aligning text are located under the Home tab in the Paragraph group, as shown below.

In the above picture, the center alignment button is highlighted. To the left of it is the left align button – and to the right, the right align button. On the other side of the right align button is the justify button.

The following text, selected from this lesson, is justified so that it is aligned between the left and right margins, adding space between letters if necessary. It gives the document a clean look.

Whenever you justify text, the text appears as a block with the text aligned to both the left and right sides of the document. Justified text is used in newspapers, because it gives a clean look to columns.

The text below isn’t justified:

Here’s what happens when we justify text:

To align text, first select it in your document.

When you change the line spacing, you change the space that appears between every line of text in a paragraph. Word adds the space below each line.

Line spacing can be measured by lines or points. The line spacing for this document is set at 1.15. This means that there is 1.15 lines between one line of text and the next. If we measured the line spacing by points, our spacing might be 12 points. Our font size is 11 points. We want the space between each line to equal the size of the text, but we also want to add a little extra spacing.

When adding space between lines, we’re going to use lines as our measure. Later in this lesson, we will use points to add space between paragraphs.

To set line spacing, select the text for which you want to change the line spacing.

Putting Space between Paragraphs

As we’ve already said, if you want to start a new paragraph, you just press the Enter key on your keyboard. But what if you want to add more space between paragraphs? Of course, you can push the Enter key more than once. Yet why bother when you can also set spacing between paragraphs.

To add space after a paragraph, use the After command as highlighted below.

Use the Before command to add space before a paragraph.

The space you add is measured in points, not lines. Points are also used to set text size, so that should help you visualize the amount of space.

You will then see the preset line spacing that you can apply to the document or a portion of the document.

Enter your values for line spacing in the At box, then choose a line spacing method, as described below:

At Least is a minimum value. However, Word can ignore this value and add more space if it’s necessary so it can make room for bigger fonts or graphics that appear on the same line as the text.

Exactly means Word doesn’t adjust spacing. It gives the exact line spacing that you specify.

Multiple is what you should use to enter line-spacing values that aren’t listed in the Line Spacing dropdown list, which we showed you earlier. If you want to set the line spacing to 4 in the At box, choose Multiple.

Indenting the First Line of a Paragraph

There are several ways you can indent paragraphs. You can indent an entire paragraph, the first line of a paragraph, or you can create a hanging indent.

When you indent the first line of a paragraph, you basically add empty spaces before the start of a paragraph, as shown below.

To create a first line indention, select your text if there is already text in the document. If you haven’t yet added text the document, you can set your indentation in the Paragraph dialogue box, and it will apply to the entire document.

The Paragraph dialogue box looks like this:

Enter an amount for the indentation in the By field. Indentions are measured in inches.

Increase the number for bigger indentions.

Creating a Hanging Indent

A hanging indent is where the first line sticks out a little to the left of the rest of the paragraph.

Go to the Paragraph dialogue box as did for a first line indention. This time, select Hanging from the dropdown menu, then set the size of your indention.

Indenting an Entire Paragraph

You can also indent an entire paragraph. Note how the second paragraph in the snapshot below is indented.

To indent an entire paragraph, first select the paragraph. Next, go to the Home tab, then the Paragraph group.

Cách Chèn Watermark Và Xóa Watermark Trong Word 2022

Phần mềm Word là công cụ soạn thảo văn phòng không thể thiếu với những người làm việc, phần mềm Word cung cấp rất nhiều tính năng khác nhau hỗ trợ tối đa cho người sử dụng cũng như là nhà phát triển. Một trong số những tính năng bảo vệ bản quyền trong Word 2016 chúng ta có thể kể đến đó chính là đóng Watermark. Trong bài viết này mình sẽ hướng dẫn các bạn cách chèn Watermark và xóa Watermark trong Word 2016.

I. Chèn Watermark theo mẫu sẵn có

Trong Word thì phần mềm cung cấp cho chúng ta một vài dấu Watermark bảo vệ nội dung khác nhau. Các bạn có thể sử dụng nhanh, việc sử dụng nhanh dấu Watermark sẽ khiến cho các bạn không thể chỉnh sửa được nội dung của Watermark. Nếu các bạn muốn tạo Watermark có thể chuyển tới mục II.

Bước 1: Các bạn chọn thẻ Design trên thanh công cụ và tìm đến mục Watermark. Sau đó các bạn có thể chọn 1 trong 7 mẫu Watermark sẵn có trên hệ thống để sử dụng trực tiếp luôn.

Với việc tạo Watermark tùy chọn cá nhân các bạn có thể tạo được Watermark bằng hình ảnh, bằng chữ,…

1. Tạo Watermark bằng hình ảnh sẵn có

Nếu như các bạn có sẵn các dấu Watermark đã được tách nền thì các bạn có thể sử dụng chúng ngay lập tức.

Bước 1: Các bạn chọn thẻ Design trên thanh công cụ và tìm đến mục Watermark. Sau đó các bạn chọn Custom Watermark…

Tại mục Scale thì các bạn nên để Auto để Word tự điều chỉnh kích thước sao cho hợp lý. Nếu file Watermark của các bạn có nền trắng và chưa được tách nền thì các bạn chọn Washout để Word tự động xóa nền trắng. Còn file Watermark đã được tách nền sẵn thì các bạn bỏ đánh dấu Washout.

Bước 1: Các bạn chọn thẻ Design trên thanh công cụ và tìm đến mục Watermark. Sau đó các bạn chọn Custom Watermark…

Language: Ngôn ngữ (mặc định là English US)

Text: Nội dung Watermark

Font: Font chữ cho Watermark

Size: Kích thước (nên để Auto)

Color: Màu sắc Watermark

Layout: Kiểu Watermark. Diagonal: Đường chéo. Horizontal: Đường ngang.

Để xóa Watermark các bạn chỉ cần một vài thao tác là xong.

Các bạn chọn Design và chọn Watermark. Sau đó các bạn chọn dòng Remove Watermark là xong.

Where Is The Clear Formatting In Microsoft Word 2007, 2010, 2013, 2022, 2022 And 365

Where is the Clear Formatting in Microsoft Word 2007, 2010, 2013, 2016, 2019 and 365?

Use the familiar Word 2003 style in working with Word 2007/2010/2013/2016/2019 if you have Classic Menu for Word installed.

Method A:

Choose Clear on the Edit menu

Select Clear Formats

Method B:

Move to Font group

More Tips

What is Classic Menu for Office

The software Classic Menu for Office is designed for the people who are accustomed to the old interface of Microsoft Office 2003, XP (2002) and 2000. It brings back the classic menus and toolbars to Microsoft Office (includes Word) 2007, 2010, 2013, 2016, 2019 and 365. The classic view helps the people to smoothly upgrade to the latest version of Office, and work with Office 2007/2010/2013/2016 as if it were Office 2003 (and 2002, 2000).

Screen Shot of Classic Menu for Word

All new features and commands of Office 2007, 2010, 2013, 2016, 2019 and 365 have been added to the menus and toolbars;

Without any training or tutorials after upgrading, users can work with Office 2007/2010/2013/2016 immediately;

Easy to find any command items you want to process;

Easy to show or hide the classic menus, toolbars and ribbon tabs;

Easy to install and use. Supports all languages. Free download!