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Mail Merge In Word 2022

Mail Merge in Word 2016

Mail Merge allows you to create multiple documents based on information contain in two different files. You’ll need the main document (e.g. a letter), and a data source (e.g. list of addresses) from Excel or Outlook Contacts. Then follow the instructions below to produce a merged document with these files using Mail Merge.

In Word, open your main document such as a letter or the content of an e-mail. If creating labels, start with a blank new document.

The Mail Merge Wizard will open as a Task Bar to the right of the document. Select the document (Letters, E-mail messages, Envelopes, Labels or Directory) you would like to create

At Step 2, select the following option if you are

Creating letters or e-mails: Select Use the current document. This step will make sure the opened document will become the main document in the process

Under Tray, select Manual Feed (Place your label paper facing up on the manual feed tray of your printer and open the rear output tray)

Under Label vendors, make sure Avery US Letter is selected.

Then under Product number, find the label that matches the label number on the Avery label box.

    At step 3, select one of the two options below

      will be added. If the main document are labels, the cursor will be at the first label by default. Just add the Merge Fields there

      Select one of the following option depending on what you are creating

      If creating letters or labels

      for accuracy.

      The last step is to either Print or Save the document for later use

      If creating e-mail messages

      account (e.g. your office account). Word will use this account to send the e-mail messages

      At the To prompt, select the Merge Field containing the e-mail addresses.

Cách Trộn Thư (Mail Merge) Trong Word

Trộn thư (Mail Merge) là tính năng rất hữu ích trong Microsoft Word, tính năng này giúp các bạn giảm thiểu đáng kể thời gian chèn danh sách thông tin từ Excel vào các loại văn bản như: giấy mời, thông báo, phiếu điểm, giấy báo lương,….

Các bước trộn thư (Mail Merge) trong Word

Bước 2: Xuất hiện Mail Merge ở phía bên phải Word, các bạn chọn

Tại Step 1: Letters

Tại Step 2: Use the current document

Tại Step 3: Use an existing list nếu danh sách có sẵn, các bạn có thể chọn Type a new list để tạo danh sách mới. Sau đó nhấn Next: Write your letter.

Bước 3: Trong hộp thoại Select Data Source, các bạn chọn đến danh sách có sẵn và nhấn Open.

Bước 4: Chọn sheet chứa dữ liệu cần sử dụng. Ví dụ ở file Excel này sheet1 là sheet chứa dữ liệu, ta chọn Sheet1. Sau đó nhấn OK

Bước 5: Trong hộp thoại Mail Merge Recipients, các bạn chọn dữ liệu cần chèn bằng cách đánh dấu vào các ô vuông trước dữ liệu đó. Nếu chèn tất cả các bạn chọn đánh dấu vào ô vuông cạnh Data Source.

Sau khi chọn xong các bạn nhấn OK.

Bước 6: Chọn Next: Write your letter.

Bước 7: Trong bước tiếp theo, các bạn đặt con trỏ chuột vào vị trí cần chèn dữ liệu, sau đó nhấn vào More items. Xuất hiện hộp thoại Insert Merge Field, các bạn chọn trường dữ liệu đúng với nội dung cạnh con trỏ chuột và nhấn Insert để chèn.

Sau khi thực hiện thao tác chèn danh sách word của bạn sẽ có dạng hình dưới. Chọn Next: Preview your letters.

Bước 8: Chọn Next: Complete the merge để hoàn thành quá trình trộn thư.

Bước 9: Để xem tất cả các trang sau khi trộn, các bạn chọn Edit individual letters và chọn OK tại hộp thoại Merge to New Document. 

Bước 10: Chọn Save 

Lời kết

Thông tin liên hệ 

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Mail Merge In Word 2003

Here we come to the origin of one of the most successful Microsoft Office productivity features – Mail Merge, in Word 2003 – an equally one of the most successful and popular Office installments by a wide margin. Mail Merge in Word took an impressive start by appearing on this platform after its birthplace – Word 2002 (of ‘Office XP’, released in 2001).

Office 2003 is now officially no longer supported by its parent, but, despite this fact, and despite it being somewhat outdated (in comparison to the more modern Microsoft Office installments released over the years) both interface-, security- and feature-wise, many people who still own the license use it and prefer it over the rest of the ‘Office’ family. For these people, and professionals who have to use the feature in Word 2003 over the line of duty, we will explain how to use the Mail Merge in MS Word 2003, thus continuing our series of articles which describe the Word Mail Merge feature.

The core feature of Mail Merge – a mailing productivity tool, which allows to greatly improve the way people communicate via email using massive known recipients base, which is its impressive trademark personalization and automation ability – remains on this platform with little change. The Word Mail Merge allows to send each recipient a personalized copy of the letter formed from a single Word document, which is composed using the main text in its body, and the special Macros – a value placeholder, which extracts any individual detail about a recipient (from the Outlook Contacts storage or an external data-source pre-populated by hand) and replaces the Macro code with the actual value – a First or Second Name, Business or Home address, date, time or amount – anything could be used to personalized the letter to achieve a lot more in regards to the quality of a mailing with less time.

However, due to the major differences in regards to the user interface between Word 2003 and later Word editions, one must take a somewhat different approach to performing his/her mailing – we will describe all the steps a minute. The main difference here, of course, is the introduction of the now-trademark ‘Ribbon’ interface in all subsequent editions of Office.

There you will see a familiar 6-step wizard allowing you to conveniently compose your mailing from scratch. Enabling the toolbar will allow you to easily insert your customized Greeting Line, for instance.

The following procedure is pretty simple and straightforward:

1) Select the type of the document – choose “E-mail messages”;

2) Select the document you wish to mail merge in Word, or use the one that is currently open;

4) Step 4 will allow you to customize your document using the Word Merge tools available in the subsequent Word editions; you can enter your Greeting Line from here normally, if you haven’t before using the toolbar:

5) Here you will be presented with a preview of your document with Macros replaced, and specifically check any record for errors; you can also run the preview from the MS Word Mail Merge toolbar:

6) The last step is basically the main Word Mail Merge window, where you can finalize your settings, select an appropriate field for the “To:” fields and specify the recipient records:

To surpass this and other limitations, we have created an add-in called Mail Merge Toolkit. It is a massive extension for many native features; for instance, while Mail Merge in Word 2003 only allows a single attached file to be sent to all recipients, the add-in enables you to specify individual attachments and a way to specify whether a recipient will receive an attachment at all.

Its benefits are explained more thoroughly in, for example, the following article – “Mail merge with attachments in Outlook”.

(Archives) Microsoft Word 2003: Mail Merge: Using An Excel Database For Mail Merge

Last updated Monday, Aug. 31, 2020, at 10:35 a.m.

This article is based on legacy software.

In addition to the features and functions of Excel that make your database useful, you can also use the database to merge information into Word for large mailings. This means that you will not have to duplicate information you already have in your Excel database to perform a mail merge.

NOTE: These instructions assume that you have an understanding of the Word Mail Merge process. If you need more information, refer to Mail Merge Wizard: An Overview.

Important: Before You Start

The field names of your Excel database must begin in the upper-left corner of your worksheet, cell A1 (the first row and column).

Navigating to your Excel data document is similar to selecting a Word data document.

Open a blank Word document

From the Tools menu, select Letters and Mailings » Mail Merge… The Mail Merge task pane appears.

Under Select document type, select Letters

Under Select starting document, select Use the current document

Under Select recipients, select Use an existing list

To retrieve an existing recipient list,

The Select Data Source dialog box appears.

From the Look in pull-down list, locate and select the Excel workbook you will use for your list

The Select Table dialog box appears.

If your Excel workbook has multiple worksheets, select the worksheet containing your list of recipients

The Mail Merge Recipients dialog box appears.

Select the recipient(s) you want to include in your mail merge NOTE: To edit the recipient information, refer to Working with the Recipient List.

If you have not already done so, write your letter and insert the variable fields

A preview of your first recipient appears. NOTES: For more information on editing the recipient information, refer to Working with the Recipient List.

The Merge to New Document dialog box appears.

Make the appropriate selection

Make the appropriate changes in the new document that appear

Save the document