Office for Mere Mortals
Your beginners guide to the secrets of Microsoft Office
Tips and help for Word, Excel, PowerPoint and Outlook for MS Office experts
Invalid email address
Office for Mere Mortals has been running for over 20 years, we’ve never, ever revealed or sold subscriber details.
Tips and help for Word, Excel, PowerPoint and Outlook from Microsoft Office experts. Give it a try. You can unsubscribe at any chúng tôi been running for over 20 years, we’ve never, ever revealed or sold subscriber details. Privacy policy
Thanks for joining us! You’ll get a welcome message in a few moments.
A new way to access common features on Word 2010.
Although the term Navigation Pane has been introduced in MS Word 2010, most of its functionalities existed in earlier versions like Word 2007. Features like Document Map in Word, Find and Replace functionalities have all been integrated together in the Navigation Pane.
For the most part, the objective of Navigation Pane is to make the task of navigating through huge documents containing many sections and headings easier. It is mostly showing existing Word features in a new way, though some of the find/search
Analyzing Navigation Pane
Here when you tick the Navigation Pane option, the Navigation window appears as a vertical column beside your document.
There is also a shortcut to open the Navigation Pane which is familiar to long-term Word users – Ctrl + F. In previous versions of Word this shortcut was used to open the “Find and Replace” dialog – now it opens the Navigation Pane. The familiar Find dialog is still available, just not immediately obvious.
Navigation Pane Components
There are four main components in the Navigation window which are
Search text box at the top then three small tabs below it …
Headings view
Page view aka Thumbnail page view
Search Results View.
Search Text Box
This component has two parts. Firstly you can type any term in the text field and that particular search term will be highlighted in the document.
In addition, the Navigation pane shows the results in Heading view, Thumbnail page view and Search Results View also the corresponding result is highlighted.
For example in the below screenshot for the search term “new” you can see the term highlighted in the content and also the Headings that contain this term in the document.
Likewise you can see the search term highlighted in Thumbnail and Search view.
The second part of the Search text box component is the Find, Replace and other options.
The Find …, Replace …. And Go To … menu options take you to the same dialog as we’ve seen in many versions of Word.
The functionality of Find, Replace and Go To is same as earlier versions of Word i.e. you can find any terms in the content and replace with the required content. For more details about Find and Replace refer Find function in Office Part 1 and Find function in Office Part 2 articles in Office-Watch.com.
Search Results View
In this view you can find a list of search results in context.
This is useful for quickly browsing through large documents when you are searching for particular content.
Headings View
You can drag and place the headers in different positions if you wish to change the structure of the document. When you do this the heading and the entire block of text between that heading and the following heading is moved to where you place it.
Also you can add new headings or subheadings. You can even delete headings.
Warning: when you select to delete any heading then all the content including all the subheadings under that particular heading is deleted.
You can choose desired section and it’s content to print as well.
Although there is option to select desired heading and content there is no shown option to copy and paste it. But you can use the default Ctrl + C and Ctrl + V to copy and paste. There is also a shortcut Ctrl + drag to drag and make a copy of the required headings along with the content.
Page View
In the page view all the pages in the document are displayed as thumbnail images. The functionality is similar to the thumbnail pane in earlier versions of Word. If you want to filter the pages in large documents based on particular image or content then this tab is useful as you can use the search box to find objects and only those pages that match that particular object are shown.
Latest news & secrets of Microsoft Office
Microsoft Office experts give you tips and help for Word, Excel, PowerPoint and Outlook.
Office Watch has been running for over 20 years, we’ve never, ever revealed or sold subscriber details.
Give it a try. You can unsubscribe at any chúng tôi been running for over 20 years, we’ve never, ever revealed or sold subscriber details. Privacy policy
Invalid email address
Thanks for joining us! You’ll get a welcome message in a few moments.