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Introduction
There are several ways you can indent text in Word; however, it’s important to use these tools appropriately to indent correctly each time. This helps the editing process go smoothly, thus saving you time.
In this lesson, you will learn how to use the tab selector and the horizontal ruler to set tabs and indents, as well as how to use the Increase Indent and Decrease Indent commands.
Indents and tabs
Indents and tabs are useful tools for making your text more readable. Indenting text adds structure to your document by allowing you to separate information. Depending on your needs, you can use tabs and indents to move a single line or an entire paragraph.
Optional: You can download this example for extra practice.
Indenting text
In many types of documents, you may want to indent only the first line of each paragraph. This helps to visually separate paragraphs from one another. It’s also possible to indent every line except the first line, which is known as a hanging indent.
To indent using the Tab key:
A quick way to indent is to use the Tab key. This will create a first-line indent of 1/2 inch.
Place the insertion point at the very beginning of the paragraph you want to indent.
Press the Tab key. On the ruler, you should see the first-line indent marker move to the right by 1/2 inch.
To create or adjust a first-line indent or hanging indent:
Place the insertion point anywhere in the paragraph you want to indent, or select one or more paragraphs.
To adjust the first-line indent, drag the first-line indent marker on the ruler.
To adjust the hanging indent, drag the hanging indent marker.
To move both markers at the same time, drag the left indent marker. This will indent all lines in the paragraph.
To use the Indent commands:
If you want to indent all lines in a paragraph, you can use the Indent commands on the Home tab.
Select the text you want to indent.
Make sure you are on the Home tab.
If you would prefer to type your indent amounts, you can use the Indent fields on the Page Layout tab.
Tabs
Tabs are often the best way to control exactly where text is placed. By default, each time you press the Tab key, the insertion point will move 1/2 inch to the right. By adding tab stops to the ruler, you can change the size of the tabs, and you can even have more than one type of alignment in a single line. For example, you could left-align the beginning of the line and right-align the end of the line by adding a right tab.
Pressing the Tab key can either add a tab or create a first-line indent, depending on where the insertion point is. Generally, if the insertion point is at the beginning of an existing paragraph it will create a first-line indent; otherwise, it will create a tab.
The tab selector
The tab selector is above the vertical ruler on the left. Hover over the tab selector to see the name of the type of tab stop that is active.
Types of tab stops include:
Left Tab : Left-aligns the text at the tab stop
Center Tab : Centers the text around the tab stop
Right Tab : Right-aligns the text at the tab stop
Decimal Tab : Aligns decimal numbers using the decimal point
Bar Tab : Draws a vertical line on the document
First Line Indent : Inserts the indent marker on the ruler and indents the first line of text in a paragraph
Hanging Indent : Inserts the hanging indent marker and indents all lines other than the first line
Although Bar Tab, First Line Indent, and Hanging Indent appear on the tab selector, they’re not technically tabs.
To add tab stops:
Select the paragraph or paragraphs you want to add tab stops to. If you don’t select any paragraphs, the tab stops will apply to the current paragraph and any new paragraphs you type below it.
Place the insertion point where you want to add the tab, then press the Tab key. The text will jump to the next tab stop.
To remove a tab stop, drag it off of the Ruler.
Challenge!
Open an existing Word document. If you want, you can use this example.
Practice using the Tab key to indent the first line of a paragraph.
Select some text, and use the Increase Indent and Decrease Indent commands to see how they change the text.
Explore the tab selector and all of the tab stops. Practice using each one.
If you’re using the example, add tab stops and tabs in the Work History section so all of the jobs line up with the most recent one.
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Using Tab Stops In Word
Using Tab Stops in Word: Overview
This tutorial is about creating and using tab stops in Word documents. Using tab stops in Word helps you create organized lists in Word documents. For example, suppose you had to create a document that lists the names of people in your company. Assume you also need to show within which department they work. In this case, it may be helpful to create a document that contains two columns of information. One column contains the names of the people and another column contains the names of the departments. Using tabs stops in Word lets you easily accomplish this type of task.
Many users often insert tabs into Word documents before writing the document’s text. However, you can also add them to existing paragraphs. Tabs can also change from paragraph to paragraph within a single document. Each paragraph, which may be no longer than a single line of text, can have its own unique set of tab stops. So, in summary, you do not need to place tabs in a strictly uniform way throughout a document.
How to Enable the Ruler to Add Tab Stops in Word
Using Tab Stops in Word- Instructions: A picture of a document showing the different types of tabs stops for selected paragraphs in Word within the horizontal ruler.
How to Add Tab Stops in Word
The Different Types of Tab Stops in Word
The type of tab stop you insert affects the way text aligns when entering text after pressing the “Tab” key on the keyboard to arrive at the tab stop. Left tabs left-align adjacent text, right tabs right-align adjacent text, center tabs center-align adjacent text, and decimal tabs align numbers by their decimal points. The bar tab, often used in conjunction with the other tabs, draws a vertical bar wherever you place it within the ruler. It does not affect the alignment of text or act as a tab stop. It is purely for aesthetics.
How to Remove or Reposition a Tab Stop in Word
If you set tab stops for a paragraph, when you press the “Enter” key on your keyboard to create a new paragraph, the tab stops you created for the previous paragraph continue to the next paragraph. If you no longer want to have the same tabs stops, you must remove them from the new paragraph.
How to Use Tab Stops in Word
After adding tab stops to a new paragraph, press the “Tab” key on your keyboard to indent the line to the tab stop. Any text you then type aligns itself using the alignment of the tab stop type.
Using Tab Stops in Word: Instructions
Instructions on How to Enable the Ruler to Add Tab Stops in Word
Then check the “Ruler” checkbox in the “Show” button group.
After the ruler is turned on, you can see the tab stop toggle button appear to the far left of the horizontal ruler and above the vertical ruler in the corner of the screen.
Instructions on How to Add Tab Stops in Word
To insert a tab stop in Word, enable the ruler, if needed.
Alternatively, select the paragraphs to which to add tab stops.
Repeat steps 5 and 6 until you have placed all the desired tab stops for the selected paragraph(s) onto the horizontal ruler.
Instructions on How to Remove or Reposition a Tab Stop in Word
Alternatively, select the paragraphs to change.
If the tabs stops appear grayed out or faded in the horizontal ruler, that means you have selected paragraphs with mis-matching tab stops and should reselect the text again to ensure you only select text with the same tabs stops
Instructions on How to Use Tab Stops in Word
To use the tab stops you created in Word, press the “Tab” key on your keyboard to indent the line to the tab stop you inserted.
Any text you then type aligns itself to the tab stop using the alignment of the associated tab stop type.
Using Tab Stops in Word: Video Lesson
You can watch the following video lesson, titled “Using Tab Stops,” to see how to use tabs stops in Word. This video is from our complete Word tutorial, titled “Mastering Word Made Easy v.2019 and 365.”
Hướng Dẫn Toàn Tập Word 2022 (Phần 6): Sử Dụng Indents Và Tabs
Giới thiệu
Công cụ thụt lề cho phép người dùng chia các phần thông tin văn bản sử dụng bộ căn chỉnh Tab hoặc thước kẻ ngang trong cài đặt Tabs và Indents.
Thụt lề văn bản
Các văn bản thông thường luôn yêu cầu dòng đầu tiên của mỗi đoạn đều phải lùi đầu dòng. Vì vậy, về mặt thẩm mỹ, tính năng này sẽ giúp cho văn bản trở nên rõ ràng, tách biệt.
Không chỉ dòng đầu tiên mà các dòng khác cũng có thể thụt lề, do đó, thường được gọi là thụt lề treo.
Sử dụng phím Tab
Cách nhanh nhất để thụt lề là sử dụng phím Tab. Cách này chỉ dùng căn chỉnh dòng đầu tiên lùi vào 1/2 inch.
Bước 1: Đặt điểm chèn vào dòng đầu tiên của đoạn văn bạn muốn lùi đầu dòng.
Bước 2: Nhấn nút Tab. Trên thước kẻ ngang, bạn sẽ thấy dấu thụt lề dòng đầu di chuyển sang phải ½inch.
Bước 3: Đoạn văn đã được thụt lề.
Nếu thước kẻ không hiển thị, hãy chọn View trên thanh công cụ sau đó tích vào ô thước kẻ.
Dấu thụt lề
Trong một vài trường hợp, bạn muốn điều chỉnh nhiều hơn thì nên dùng dấu thụt lề, cho phép thụt lề bất kỳ đoạn văn nào.
Các dấu thụt lề nằm bên trái của thước kẻ ngang và có một vài tùy chỉnh thụt lề như sau:
First-line indent marker
Hanging indent marker Dấu thụt lề treo
Left indent marker Dấu thụt lề trái di chuyển cả dấu thụt lề dòng đầu và thụt lề treo cùng một lúc.
Sử dụng dấu thụt lề
Bước 1: Đặt điểm chèn vào chỗ bạn muốn thụt lề trong đoạn như là một hoặc nhiều đoạn.
Bước 2: Giữ và kéo dấu thụt lề mong muốn. Ví dụ, giữ và kéo thụt lề trái.
Bước 3: Thả chuột và đã xong.
Sử dụng lệnh
Nếu bạn muốn thụt nhiều dòng của văn bản hoặc toàn bộ đoạn văn, bạn có thể sử dụng lệnh thụt lề. Lệnh sẽ điểu chỉnh lùi 1/2 inch.
Bước 1: Chọn văn bản bạn muốn căn chỉnh.
Bước 2: Trong “Home”, chọn lệnh tăng giảm kích thước.
Bước 3: Đã thụt lề xong.
Để tùy chỉnh kích thước lề, chọn Layout và điền giá trị thích hợp vào các ô.
Tabs
Sử dụng Tab sẽ điều chỉnh thụt lề linh hoạt hơn. Theo mặc định, mỗi lần dùng Tab, văn bản sẽ lùi vào 1/2 inch sang bên phải. Sử dụng thêm điểm dừng trên thước kẻ cho phép bạn thay đổi kích thước Tab và áp dụng được nhiều nút tab điểm dừng cho một dòng. Ví dụ, trong phần tóm tắt, bạn có thể căn lề trái cho đầu câu và căn lề phải cho cuối câu bằng cách sử dụng thêm tab phải như hình sau.
Khi ấn phím Tab, có thể thêm một tab hoặc một dấu thụt lề đầu dòng, tùy thuộc vào điểm chèn. Nói chung, nếu điểm chèn nằm đầu đoạn sẽ cho thêm dấu thụt lề đầu dòng, và hoặc không, sẽ thêm một tab.
Bộ căn chỉnh Tab
Bộ căn chỉnh Tab nằm ở thước kẻ dọc phía bên trái. Di chuyển trỏ chuột vào bộ căn chỉnh sẽ thấy xuất hiện tên điểm dừng Tab.
Các loại điểm dừng Tab:
Left Tab Căn trái tính từ điểm dừng.
Center Tab
Right Tab Căn phải tính từ điểm dừng.
Decimal Tab
Bar Tab
First Line Indent
Hanging Indent
Thêm điểm dừng
Bước 1: Chọn một hoặc nhiều đoạn văn bạn muốn thêm điểm dừng. Nếu bạn không chọn đoạn văn, điểm dừng sẽ áp dụng vào đoạn văn hiện tại và các đoạn văn mới.
Bước 2: Kích bộ căn chỉnh Tab cho đến khi thấy điểm dừng mong muốn xuất hiện. Ví dụ, chọn Right Tab.
Bước 3: Chọn vị trí muốn căn chỉnh trên thước kẻ ngang và thêm bao nhiêu điểm dừng tùy ý.
Bước 4: Đặt điểm chèn vào trước đoạn văn cần chỉnh, rồi ấn Tab. Văn bản sẽ chuyển sang vị trí điểm dừng tiếp theo. Ví dụ, chúng ta chuyển các năm sang điểm dừng tiếp theo.
Xóa điểm dừng
Khi không còn sử dụng điểm dừng, bạn nên xóa bớt chúng đi. Đầu tiên, chọn những văn bản đang dùng điểm dừng. Tiếp theo, giữ và kéo chúng ra khỏi thước kẻ.
Using Tables In Microsoft Word 2010
Inserting Tables
Before we identify the different parts of a table, let’s go ahead and insert one into our document. To do this, position the cursor at the point in the document where you want to put the table. Don’t worry if it’s not exactly right-you can always move or manipulate it later.
The tool you’re going to use to insert a table is almost directly under the Insert tab. It looks like this:
Here’s an example of a 3 X 3 table using Insert Table:
We know that, without having to count each box, because Word tells us with the text right above the boxes. See where it says “3×3 Table”? Cool, huh? And convenient.
We now have a basic table. So let’s identify the parts.
Each box is called a “Cell.” There are 9 cells in the example above.
The “Rows” go from top to bottom. In the example below, the rows are numbered from one to three and the 1 st row is highlighted.
Columns go from left to right. In this example, the columns are numbered and the middle column (2.) is highlighted. In a program such as Excel, the rows are usually expressed in numbers while the columns are expressed in letters. For instance, in our example Row 1, Column 2 might be expressed as 1b.
So now that we’ve identified the parts of a table, let’s take a look at the other ways in which we can add them.
Using the Insert Table Dialogue
A dialogue launches in the center of your screen. It looks like this.
By default, the column width will adjust automatically to fit the text and objects you insert into a cell. If you don’t want this to happen, you can select “Fixed column width” and set a fixed value.
Drawing a Table
If you know your table is not going to be uniform (regularly sized columns and rows), you can “draw” a table. This is particularly helpful when using tables to create complex page layouts.
Selecting parts of tables
You can select and change the attributes of any row, column, or individual cell.
You can select an entire table using either of those methods.
Adding Text to a Table
Converting Text into a Table
You can convert text into a table. This is especially handy if you’ve already written information that you think would be more effectively conveyed in a table.
To do this, you’ll have to carve up the text into columns and rows using commas and new paragraphs. That’s how you tell Word to separate the text into individual cells. Simply place a comma between the text you want to put into a column and place a paragraph where you want to begin a new row. An example of the text might look like this:
Look at the example below to see the final result.
Quick Tables
Formatting Tables with the Table Tools
Whenever you create or select a table, the Table Tools will open automatically over the Design and Layout tabs in the tool bar. It allows you to easily apply table styles, borders, and shading attributes and more. Below is an example of the Design layout tools available for tables.
A zoom of the Design layout tools for tables, left and right is below:
The Layout tab, when associated with the Table Tools, allows you to easily insert rows and columns, and format text and objects within cells. The Table Tools ribbon is below and the zoom of their left and right sections is below it.
Adjusting the Width of Individual Columns
There are several ways to adjust the width of individual columns:
o Select the column, then go to the Table Tool/Layout tab and type a figure into the Width box as in the following example.
Adjusting Width of All Columns
To fix the width of all of the columns at once, select the entire table and use the Width box in the Table Tool/Layout tab to adjust the columns to the desired size.
You can also use the Distribute Columns button to make all of the columns the same size.
Adjust rows in the same way, except use the Height field.
Adding Rows and Columns
There are two ways to add a new row or column to a table.
o Insert Columns to the Left
o Insert Columns to the Right
o Choose an option from the Rows & Columns section of the ribbon.
Deleting Cells, Rows or Columns
You will then have the option of deleting a cell, a row, a column, or the entire table.
Merging Cells and Splitting Cells
Borders and Shading
The way information in a table is presented determines how easily it can be understood. Use the borders and shading features to control the look of a table.
The borders and shading tools can be found in the Table Styles group on the Design tab under Table Tools.
Microsoft Word 2010 provides some customizable templates. Roll your mouse over one of them, and you will see a preview in your selected table.
Use the Borders button to add or remove borders or adjust the stroke width. Use the Shading feature to control the color of a cell, row or column.
A drop cap is a simple embellishment that, if used correctly, can make your documents look more interesting and professional. Basically, it’s a letter at the beginning of a section or paragraph that is larger than the text that follows it, but instead of extending upward (which is what it would do if you just tried to increase the font size for a single letter) it drops a few lines down:
You can have the letter drop as many lines as you’d like, and even choose how much space to put between it and the text that follows.
Watermarks
You’re probably familiar with watermarks. They can sometimes be seen stamped into expensive bond paper, and they are visible when you hold twenty-dollar-bills up to the light. You’re probably thinking, though, “Cool, Word 2010 can do that?” The answer is, “Sort of.”
A real watermark is stamped into a page with expensive equipment. All Word 2010 does, really, is allows you to place a light, printable image behind all the text and objects in a document. You can use it to add an effect to the document, mark it as a sample or draft, or even authenticate it.
Unlike most objects that can be inserted into a document, the watermark button isn’t located on the Insert tab. Instead, to place one in your document, go to the Page Layout tab and look at the Page Background section of the ribbon. It is placed here because really, that’s what a watermark is-a background. It cannot be manipulated or moved around like other objects.
Borders and Shading
Borders can be applied to an entire page, an entire document, or just certain sections of the document. They can also be applied to paragraphs.
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