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Lesson 14: Working with Shapes
You can add a variety of shapes to your document, including arrows, callouts, squares, stars, and flowchart shapes. Want to set your name and address apart from the rest of your resume? Use a line. Need to create a diagram showing a timeline or process? Use flowchart shapes.
In this lesson, you will learn how to insert a shape and format it by changing its fill color, outline color, shape style, and shadow effects. Additionally, you will learn how to apply 3D effects to shapes.
Word’s large shape collection allows you to organize and design the image you want. While you may not need shapes in every document you create, they can add visual appeal. To use shapes effectively, you’ll need to know how to insert a shape and format it by changing its fill color, outline color, and shape style, as well as add 3D effects.
To insert a shape:
To resize a shape:
If you drag the sizing handles on any of the four corners, you will be able to change the height and width at the same time. The sizing handles on the top or bottom of the shape will only allow you to resize vertically, while the handles on the left and right sides will resize the shape horizontally.
To change the order of shapes:
If one shape overlaps another, you may need to change the ordering so the correct shape appears in front. You can bring a shape to the front or send it to the back. If you have multiple images, you can use Bring Forward or Send Backward to fine tune the ordering. You can also move a shape in front of or behind text.
In some cases, the ordering option you select will not affect the ordering of the shapes. If this happens, select the same option again or try a different option.
Changing a shape’s appearance
To change to a different shape:
To change the shape style:
To change the shape fill color:
To change the shape outline:
To change shadow effects:
There are two types of effects you can apply to your shapes to give them a 3D appearance: 3-D Rotation and Bevel. 3-D Rotation gives the appearance that you are viewing the object from a different angle, and it can be applied to any shape. Bevel adds thickness and a rounded edge to shapes, but it doesn’t work with every type of shape.
To use 3-D Rotation:
To use bevel:
Viewing the 3-D Options
Create a new Word document.
Insert a shape.
Change the shape to a different shape.
Change the fill color.
Change the outline color.
Try various shadow effects.
Try various 3D effects.
Lesson 21: Working with Tables
A table is a grid of cells arranged in rows and columns. Tables can be customized and are useful for various tasks such as presenting text information and numerical data.
In this lesson, you will learn how to convert text to a table, apply table styles, format tables, and create blank tables.
Inserting and modifying tables
In Word, tables are useful for organizing and presenting data. You can create a blank table, convert text to a table, and apply a variety of styles and formats to existing tables.
Optional: You can download this example for extra practice.
To insert a blank table:
To convert existing text to a table:
To add a row above an existing row:
You can also add rows below the insertion point. Follow the same steps, but select Insert Rows Below from the menu.
To add a column:
To delete a row or column:
To apply a table style:
To change table style options:
Once you’ve chosen a table style, you can turn various options on or off to change the appearance of the table. There are six options: Header Row, Total Row, Banded Rows, First Column, Last Column, and Banded Columns.
Depending on which table style you’re using, certain table style options may have a somewhat different effect. You may need to experiment to get the exact look you want.
To add borders to a table:
Modifying a table using the Layout tab
When you select a table in Word 2010, Design and Layout tabs appear under Table Tools on the Ribbon. Using commands on the Layout tab, you can make a variety of modifications to the table.
Change Text Direction
Making the text vertical can add style to your table and saves space, allowing you to fit more columns in your table.
Align Cell Text
By changing the alignment of a cell, you can control exactly where the text is located. In the example below, the cell text is aligned to the bottom-right.
To keep your table looking neat and organized, you may want to distribute the rows or columns equally, which makes them all the same size. You can distribute the rows or columns for the entire table or just a portion of it.
Change Cell Size
Merge and Split Cells
Some tables require a layout that doesn’t conform to the standard grid. In these cases, you may need to merge or split cells.
Add Rows and Columns
You can insert or delete rows and columns in your table. This can be especially useful if you need to add something to the middle of your table.
Open an existing Word document. If you want, you can use this example.
Convert some text into a table. If you are using the example, convert the text below By Client.
Apply a table style, and experiment with the table style options. If you are using the example, see if you can make the table match the By Salesperson table above it.
Delete a row from the table.
Insert a blank table with five rows and four columns.
Add borders to the blank table.
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Formatting documents in Word can be extremely frustrating.
Often Word completely disregards the ‘repeat header row’ setting – leaving you with a table that just doesn’t behave.
Sometimes, no matter what options are selected the ‘Repeat as header row at top of each page’ option doesn’t work as expected, if at all.
The solution is simple, and quite baffling why it works where the other option does not.
Select the table,
at the top of the Window, under under ‘TABLE TOOLS’ open the ‘LAYOUT’ tab,
For whatever reason, where the normal option fails to work this button some how fixes the table and makes the header row repeat across pages.
Help! What if this didn’t work!
Here’s a few tips if the above didn’t help.
Method 1: Text wrapping must be set to ‘None’
Repeatable headers DO NOT work with text wrapping enabled.
On the ‘Table’ tab set ‘Text Wrapping’ to ‘None’
Method 2: Page breaks must NOT be in table
If a page break is inside the table repeatable headers will not work.
To check for page breaks:
Enable the display formatting option on the ‘Home’ tab, under ‘Paragraph’
Look through the table for a page break and delete it, if there is one it will be at the bottom of the page (hence being a page break). You may also need to delete an empty line to join your table together again.
If you need the table to page break you will instead have to enable ‘Page break before’ on the table row.
Method 3: Nested tables
Repeatable header rows will not work for nested tables, that is, a table inside a table – make sure you only have one table.
Method 4: Turn it off and on again!
Open the table properties
Disable ‘Repeat as header row at top of each page’
Save and close the file
Open the file again
Enable ‘Repeat as header row at top of each page’
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