Đề Xuất 4/2023 # Word 2022: Applying And Modifying Styles # Top 9 Like | Beiqthatgioi.com

Đề Xuất 4/2023 # Word 2022: Applying And Modifying Styles # Top 9 Like

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A style is a predefined combination of font style, color, and size that can be applied to any text in your document. Styles can help your documents achieve a more professional look and feel. You can also use styles to quickly change several things in your document at the same time.

Optional: Download our practice document.

Watch the video below to learn more about using styles in Word.

To apply a style:

Select the text you want to format, or place your cursor at the beginning of the line.

Select the desired style from the drop-down menu.

The text will appear in the selected style.

To apply a style set:

Style sets include a combination of title, heading, and paragraph styles. Style sets allow you to format all elements in your document at once instead of modifying each element separately.

Choose the desired style set from the drop-down menu.

The selected style set will be applied to your entire document.

To modify a style:

The style will be modified.

When you modify a style, you’re changing every instance of that style in the document. In the example below, we’ve modified the Normal style to use a larger font size. Because both paragraphs use the Normal style, they’ve been updated automatically to use the new size.

To create a new style:

The Styles task pane will appear. Select the New Style button at the bottom of the task pane.

The new style will be applied to the currently selected text. It will also appear in the Styles group.

You can also use styles to create a table of contents for your document. To learn how, review our article on How to Create a Table of Contents in Microsoft Word.


On page 1, select the first line of text Shelbyfield Animal Rescue and change the style to Title.

Select the second line that says August Volunteer Update and change the style to Heading 1.

Select the third line that says A Message From Your Director and change the style to Heading 2.

In the Design tab, change the style set to Casual.

Modify the Normal style so the font is Cambria and the font size is 14 pt.

When you’re finished, the first page of your document should look like this:

Optional: Modify the Heading 3 style any way you want. You can change the font, font size, color, and more. This heading appears throughout the document, so try to choose formatting that complements the body text.


Understanding Styles In Microsoft Word

I have three character styles in most of my pleading documents. Two replace Bold and Italic formatting. The third is for citations. The first two are built-in character styles of “Strong” and “Emphasis.” I started using these before Word had a replace formatting feature. I’m not sure they are needed. They provide a simple way of changing how I emphasize something throughout a document by simply changing the style. It starts out that “Strong” is bold and “Emphasis” is Italicized.

The third, though, has proved its worth through time. It is the Citation character style. I set it to Italic and set the language formatting to “no proofing.” This means that case citations with it will not alert the spell checker. (Of course, this also means you better have the correct spelling.) It also disables automatic hyphenation. To set this up, you would create a new character style and use the formatting drop-down to add the Italic and “no-proofing” formatting. The Italic formatting comes through the font formatting dialog, and the “no-proofing” comes through the language dialog. In later versions of Word “no-proofing” is known as “Do not check spelling or grammar.”

Character styles can also be used as targets for the StyleRef field. This field gives very quick automatic updating. A mark text that may be edited. I will often use character styles that apply to only one word or phrase in a document that I want to repeat StyleRef Field is used instead of a Ref field to repeat it elsewhere.

The built in heading styles in Word have special properties that make them almost magical. There are keyboard shortcuts for the top three. They can appear without any customization in a Table of Contents generated by Word, you can link and navigate to them with cross-referencing features, and more. See Why use Microsoft Word’s built-in heading styles? by Shauna Kelly, MVP, for sixteen reasons to use these styles. In Word 2007 and later, the Heading Styles are Linked Styles by default.

The primary reason to do this is when you want a snippet from the beginning of a particular heading to appear in a Table of Contents but don’t want the entire heading in the Table of Contents.

The screenshot above, with non-printing formatting marks displayed, shows two different paragraph styles used in one logical printed paragraph. Note the pillcrow (paragraph mark) with the dots around it separating the two. The colors of the styles here are different. The usual use of this, though, would be for the styles to look the same. This was used in automatically generating the Table of Contents. The second part of the paragraph, in the non-heading style did not get picked up in the Table of Contents.

You would not want to base the second style on the heading style though, because then it would also be a heading style. This is, instead, based on the Body Text style and formatted using the same font and size as the Heading 1 Style.

You can add a Style Separator to the end of a paragraph using the Ctrl+Alt+Enter Keyboard Shortcut. Then you add your text for the separate style.

Here is another screenshot:

If you delete a Style Separator, the entire paragraph will take on the formatting of the text preceding the Separator. See this thread on the Microsoft Answers forum for more.

As of this writing (March, 2017), the Style Separator does not exist on the Macintosh versions of Word. You can create your own by simply pressing Enter at the end of the first part of your text (style 1) and creating your following text in Style 2 in the new paragraph. Then go back and select the paragraph mark at the end of the first paragraph and mark it as Hidden text (Cmd+Shift+H). This method works on Windows versions as well (Ctrl+Shift+H).

See also Creating

When you add a style separator, the insertion point and the style separator will both be at the end of the Word paragraph. If you have a paragraph already written and you wish to separate part of it out, place your insertion point where you want the separation to occur. Instead of pressing Ctrl+Alt+Enter, simply press the Enter key. This creates a new Word paragraph.

Format that new paragraph using a style that will not be picked up in the Table of Contents. Then go to the paragraph that you want to show up in the Table of Contents and press Ctrl+Alt+Enter.

This will rejoin the two paragraphs, with a Style Separator between them.

Note: Style Separators and Automatically Numbered paragraphs. Only the first should be numbered.

You should not use the Style Separator to try to combine two automatically numbered paragraphs. If you do, the numbering will disappear in the text but may still appear as a separate line in the Table of Contents! The numbering will still count, and the next paragraph will act like it is there but the reader will not see it.

The paragraph with the additional text should not be in a style that is designated to appear in a Table of Contents. For examinations  of these problems, look at this Stack Overflow question and my answer here: Delete Blank Space When Using Macro to Insert Style Separator.

If numbering is needed for the joined paragraph, I recommend using SEQ Field numbering insteand of list numbering. Numbering in Microsoft Word. That way, the numbers will appear in the text. That joined paragraph should not be in a style that appears in the Table of Contents.

Styles For Individual Table Cells In Word

There’s a limitation in Word’s Table Styles; no individual cell styles within a Word table We’ll explain the problem and several options to workaround it.

Along the way it’s a chance to dig into some interesting parts of Word and Office and make them do things that might not have occurred to you.

There’s a need to apply a named style to individual table cells, for example styles for the four special cells in this table (maybe for high, low or special values).

Change cell look

Change any Word table cell formatting, just select the cell (not just the text) then go to Table Design and make the changes you like, such as shading and border.

We’d like to have a style called say ‘High Score’ that can change the look of an individually selected cell from the styles list.

Ideally cells, rows and columns should all have individual styles to override the presets within the Table Style.

What workarounds are available within the features Microsoft has given us?

Format Painter

If all you need is consistency of formatting between cells you might think Format Painter is the solution. Format Painter copies the look of a selection and applies that formatting to another selection.

It’s a great theory and, in our opinion, should work. It doesn’t.

We tried various Word’s and none of them would copy cell formatting (Ctrl + Shift + C) to another cell (Ctrl + Shift + V).

The formatting of a selection within a cell can be copied but not the entire cells formatting.

Paragraph Styles

The next possibility is paragraph styles. Within each cell is text with style formatting (paragraph, character or linked), just like all text in Word. See: What is a Style in Word, Excel or Outlook?

So much for that idea …

We made a style, cunningly called ‘Special Cell’, with border shading for the background. You can see the result here.

Changing one cell margins might not work because the top/bottom margins need to be the same for the entire row (give it a try, if you like).

Despite that limitation, maybe paragraph styles are enough; a design compromise you can live with.


If you need individual cell formatting and do it regularly, the best solution is to use Excel.

Excel Styles work with individual cells, unlike Word.

Paste or link a selection or table from Excel into Word. See Putting Excel into Word.

Start by copying your existing Word table into Excel or make a table first in Excel.

Custom Cell styles appear in the Style Gallery ready to apply to as many cells as you like.

Conditional Formatting

Excel also has conditional formatting so you can automatically colorize cells according to their value.

That means your Excel table could automatically highlight high, low or out of range values.

Fake ‘styles’ for cells

Word doesn’t have separate cell styles but you can fake it with a little VBA code to apply consistent cell formatting. See Make styles for individual table cells in Word

Creating New Styles In Microsoft Word

Microsoft Word Styles are the most basic building blocks in Word. One of the first things you’ll need to learn after you master the interface and basic formatting is using the Quick Styles listed on the Home tab. Often, though, the Quick Styles don’t contain a particular Style your document needs.

If the default Microsoft Word Styles don’t fully meet your needs (for example, you need one for block quotes), you can create a new one. There are a couple of different ways to do this. I’ll start with what I think is the easiest one first.

Creating a new Style from an example

You’ll get this dialog box:

Word will automatically name this Style1; you’ll want to rename it here if you did not already do it in the previous dialog box as I did.

Word has several Style types: Paragraph, Character, Linked (which combines Paragraph and Character), Table and List. Since this is really intended to be a collection of paragraph settings, Linked isn’t really the best choice, because if I change the font style or size elsewhere in the document and apply Block Quote as a Linked Style, it’s going to change the text back to Calibri 11. The Style type Paragraph is a better choice in this instance.

If I’m typing a Block Quote paragraph and I press the Enter key, what Style do I want the following paragraph to default to? That’s the question answered here. It’s a matter of personal convenience and obviously depends on what sort of document you’re working on.

Any changes you make in formatting (see 7) will show up in this Preview window …

… and you can review the settings themselves in this window.

These settings control three things: (a) whether you can access this Style in the Styles Gallery on the Home tab (if you want to keep this one handy, leave that box checked); (b) whether you want any Styles to automatically update themselves based on manual formatting you do in your document (for example, if you altered the indentation on one paragraph that had the Block Quote Style applied to it, checking this box means that the Style itself reflects those changes, and all the paragraphs with Block Quote applied will change, not just the one you edited). I recommend leaving this one unchecked—it tends to wreak havoc in documents; (c) whether you want this Style to be available only within this document or any documents you create in the future in this template.

Creating a new Style from scratch

If you’ve got a specific set of requirements and are fairly adept with character and paragraph formatting, though, you can simply create a new Style from scratch. For this example, I’m going to create one for quoted deposition text.

You’ll get the now-familiar dialog box:

You’ll notice that I designated this to be a Paragraph Style. Since this Style is intended to control how the text indents and spaces, I want it to be independent of font settings, etc., so I can use it with any font settings in any document.

I did three things here (circled in red):

I chose a half-inch hanging indent

I selected Single spacing

I inserted 12 points of space between the paragraphs and made a point of instructing Word to insert that space even between paragraphs of this same Style.

You can preview the results in the Preview pane (circled in blue above).

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